Sharp MX M363N User Manual

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Contents
CHANGING THE SUBJECT, FILE NAME, AND BODY 
TEXT
The subject, file name, and body text can be changed when performing an Internet fax transmission. Preset items can 
be selected or text can be directly entered.
 If the subject and file name are not changed, the settings in the Web page are used.
 Selections for the subject, file name, and body text are configured by clicking [Application Settings] and then [Network 
Scanner Settings] in the Web page menu. 
 For the procedure for entering text, see ENTERING TEXT (page 1-70) in 1. BEFORE USING THE MACHINE.
1
Touch the [Send Settings] key in the base screen.
☞
BASE SCREEN (page 5-9)
2
To change the subject, touch the 
[Subject] key.
3
Enter the subject.
(1) Touch a pre-set text key.
(2) Touch the [OK] key.
 If you wish to directly enter the text, touch the [Direct Entry] key to open the text entry screen. Enter the text and 
touch the [OK] key.
 The text in a pre-set text key can be edited by touching the pre-set text key and then the [Direct Entry] key. The text 
entry screen will appear with the selected pre-set text entered. (When a destination is stored using the Web page, 
up to 80 characters can be entered. However, only 54 characters can be entered in the touch panel.)
Send SettingsOK
Subject
File Name
Body Text
No.01 Sub: Schedule coordinationNo.02 Sub: Monthly Schedule
No.04
No.06No.05
No.08No.07
No.10No.09
No.12No.11
No.03 Sub: Minutes of planning m
SubjectOKCancel
Direct Entry
15
(2)(1)
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4
To change the file name, touch the [File 
Name] key.
The file name is entered in the same way as the subject.
5
To change the body text, touch the 
[Body Text] key.
6
Enter the body text and touch the [OK] 
key.
 To select a pre-set message previously stored in the Web 
page, touch the [Pre-Set Select] key.
 To directly enter the message, touch the [Edit] key.
 1800 characters can be entered. (A line break counts as one character.)
 To clear all entered text, touch the [Clear All] key. When this key is touched, the entire body of the message is 
erased immediately; not just the selected line.
 Each line of the entered text can be selected with the   keys. To edit the selected line, touch the [Edit] key. 
The text entry screen will appear with the selected text entered.
Send SettingsOK
Subject
File Name
Body Text
Sub: Schedule coordination meeting
Sub: Schedule coordination meeting
Material for planning meeting
Send SettingsOK
Subject
File Name
Body Text
Body Entry
Thank you for your continuous support. We have attached scanned data,
which you have requested.
Clear AllOK
EditPre-Set Select
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7
Touch the [OK] key.
When storing pre-set text for the subject and file name in the Web pages, up to 80 characters can be entered.
System Settings (Administrator): The Number of File Name/Subject/Body Keys Displayed Setting
The setting for the number of subject keys and file name keys displayed in one screen can be changed to 6, 12, or 18.
Sub: Schedule coordination meeting
Material for planning meeting
Thank you for your continuous support. We have attached sca 
Send SettingsOK
Subject
File Name
Body Text
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SENDING THE SAME IMAGE TO MULTIPLE 
DESTINATIONS (Broadcast Transmission)
The same scanned image can be sent to multiple scan modes, Internet fax mode, and fax mode destinations in a single 
operation. Up to 500 destinations can be selected in one broadcast operation. (Combined maximum of 200 file server, 
desktop, and shared folder destinations.)
If you frequently use broadcasting to send images to the same group of destinations, it is convenient to store those 
destinations in a group key.
1
Place the original.
Place the original face up in the document feeder tray, or face 
down on the document glass.
OriginalsTransmission
1 1
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2
Specify the destination.
(1) Touch the [Address Book] key in the base 
screen.
(2) Touch the one-touch key of the desired 
destination.
(3) Touch the [To] key.
The destination is specified.
(4) Repeat steps (2) and (3) until all 
destinations are selected.
 To add Cc or Bcc recipients, select a recipient and touch the [Cc] key or the [Bcc] key.
 If Must Input Next Address Key at Broadcast Setting is enabled in the system settings (administrator), touch the 
[Next Address] key before specifying the next destination.
 One-touch keys that cannot be used for broadcast transmission are greyed out to prevent selection.
 If a Scan to FTP (Hyperlink) address is specified in a broadcast transmission, hyperlink e-mail transmission will not 
take place.
 If you frequently use broadcasting to send images to the same group of destinations, it is convenient to store those 
destinations in a group key.
3
Touch the [Address Review] key.
4
Check the destinations and then touch 
the [OK] key.
If the transmission includes Cc or Bcc destinations, touch the [Cc] tab or the [Bcc] tab to check those destinations.
To cancel a specified destination...
Touch the one-touch key of the destination that you wish to cancel. A message will appear to confirm the deletion. 
Touch the [Yes] key.
☞CHECKING AND DELETING THE SELECTED DESTINATIONS (page 5-20)
Auto ReceptionFax Memory:100%
AAA AAA
ToCc
III III
GGG GGG
EEE EEE
CCC CCC
HHH HHH
FFF FFF
DDD DDD
BBB BBB12
51510
Global
Address Search
Address Entry
Address Review
Condition
Settings
JJJ JJJ
ABCDFreq.EFGHIJKLMNOPQRSTUVWXYZetc.
Preview
Sort Address
(3)(2)
Auto ReceptionFax Memory:100%
AAA AAABBB BBB
ToCc
12
51510
Global
Address Search
Address Entry
Address Review
Condition
Settings
III III
GGG GGG
EEE EEE
CCC CCC
JJJ JJJ
HHH HHH
DDD DDD
FFF FFF
ABCDFreq.EFGHIJKLMNOPQRSTUVWXYZetc.
Preview
Sort Address
  To
001
003
005
007
009
011
002
004
006
008
010
012
  Cc
12
Address ReviewOK
AAA AAA
KKK KKK
MMM MMM
OOO OOO
QQQ QQQ
SSS SSS
BBB BBB
LLL LLL
NNN NNN
PPP PPP
RRR RRR
TTT TTT
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5
Press the [START] key.
Scanning begins.
 If you inserted the original pages in the document feeder tray, all pages are scanned.
A beep will sound to indicate that scanning is finished.
 If you are scanning the original on the document glass, scan each page one page at a time.
When scanning of one page finishes, replace it with the next page and press the [START] key. Repeat until all pages have 
been scanned and then touch the [Read-End] key.
A beep will sound to indicate that scanning is finished.
If Internet fax or fax destinations are included in the broadcast transmission, scanning will take place in Mono2.
To cancel scanning...
Press the [STOP] key ( ) to cancel the operation.
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BROADCAST TRANSMISSIONS THAT INCLUDE 
INTERNET FAX DESTINATIONS
When a broadcast transmission includes both scan mode and Internet Fax mode destinations, the Internet Fax mode 
settings (original orientation and other various settings) are given priority. When performing this type of broadcast 
transmission, note the information below.
Resending to unsuccessful broadcast transmission destinations
The results of a completed broadcast transmission can be checked in the job status screen. If transmission to any of the 
addresses failed, resend the image to those addresses.
Original placement orientation
The orientation of Internet fax mode is given priority. When Rotation Sending Setting 
is enabled in the system settings (administrator), the image is rotated 90 degrees. For 
this reason, in some cases the image may not be displayed in the correct orientation.
Send sizeWhen the file format is set to [TIFF-S] in Internet fax mode, transmission is only 
possible in A4R (8-1/2 x 11R) size.
ExposureThe Internet fax settings are given priority.
ResolutionWhen the file format is set to [TIFF-S] in Internet fax mode and a high resolution 
setting is selected in scan mode, the resolution will be changed to [200X200dpi].
File compression modeThe compression mode will be changed to the compression mode set in 
Compression Mode at Broadcasting in the system settings (administrator).
Colour scanningScanning will take place in Mono2 regardless of the colour mode setting.
Special modes2in1This cannot be selected in scan mode, however, if selected in Internet fax mode, it will 
also be applied to scan destinations.
Scan file size
If a broadcast transmission is performed that includes destinations for which an 
attachment size limit has been set using Maximum Size of E-mail Attachments 
(E-mail) or Maximum Size of Data Attachments (FTP/Desktop/Network Folder) in 
the system settings (administrator), the limit will also apply to destinations for which a 
limit is not set. (The limitation setting of Scan to E-mail or Internet fax is given priority.)
1
Press the [JOB STATUS] key.
2
Display the jobs completed screen.
(1) Touch the tab of the mode that you wish to 
display.
(2) Touch the [Complete] key.
If the broadcast transmission included destinations of different modes, the same broadcast transmission key will 
appear in each of those modes.
JOB STATUS
Print JobFax JobInternet FaxScan to
AddressSet TimePagesStatusBroadcast000110:0004/01020/003Connecting
AAA AAA
BBB BBB
CCC CCC
DDD DDD
10:0504/01000/001Waiting
10:2204/01000/004Waiting
10:3004/01000/010Waiting
10:3304/01000/010Waiting
11Complete
Detail
Stop/Delete
Job Queue
Priority
(1)(1)(2)
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3
Display details on the broadcast 
transmission.
(1) Touch the key of the completed broadcast 
transmission.
(2) Touch the [Detail] key.
Broadcastxxxx will appear as the address of the broadcast job key. The job control number that appeared in the 
touch panel when scanning ended appears in xxxx.
4
Resend the image to the unsuccessful 
destinations.
(1) Touch the [Failed] tab.
(2) Touch the [Retry] key.
 The steps to follow after the [Retry] key is touched differ depending on whether or not the document filing function is 
used.
Not using document filing
You will return to the base screen with the unsuccessful destinations entered. Place the original and perform the 
steps of the broadcast transmission.
Using document filing
You will return to the document filing resend screen with the unsuccessful destinations entered. Perform the 
document filing resend procedure. (There is no need to rescan the original.)
 If the [All Destinations] tab is touched in (1), all destinations will be displayed. The [Retry] key that appears in the 
screen can be touched to resend to all the destinations.
Broadcast000110:0004/01010/003NG000000
Broadcast0002
Broadcast0003
DDD DDD
10:0504/01001/001Send OK
10:2204/01004/004Send OK
10:3004/01010/010Send OK
11Complete
Detail
Call
Job Queue
Print JobFax JobInternet FaxScan to
AddressStart TimePagesStatus
(1)(2)
DetailOK
Retry
Broadcast0001
EEE EEENG000000
NG000000FFF FFF
Start TimeAddressStatus
10:0104/01
10:10
002
01004/01
11
FailedFileAll Destinations
(1)(2)
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SENDING AN INTERNET FAX FROM A 
COMPUTER (PC-I-Fax)
A file on a computer can be sent via the machine as an Internet fax (PC-I-Fax function). Internet faxes are sent using the 
PC-I-Fax function in the same way as documents are printed. Select the PC-Fax driver as the printer driver for your 
computer and then select the Print command in the software application. Image data for transmission will be created and 
sent as an Internet fax.
For the procedures for using this function, see the PC-Fax driver Help.
 To send an Internet fax using the PC-I-Fax function, the PC-Fax driver must be installed and then updated using the 
CD-ROM that accompanies the Internet fax expansion kit. For more information, see the Software Setup Guide.
 This function can only be used on a Windows computer.
 This function can only be used for transmission. Internet faxes received on the machine cannot be received to a computer 
that is connected to the machine.
PC-I-Fax 
transmission
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IMAGE SETTINGS
Settings for scanning the original are selected in the base screen of each mode. The current state of each setting 
appears to the right of the key used to select the setting.
(1) [Original] key
Touch this key to set the scan size, send size, and 
orientation of the original, and select 2-sided scanning 
settings.
☞AUTOMATICALLY SCANNING BOTH SIDES OF 
AN ORIGINAL (2-Sided Original) (page 5-54), 
SPECIFYING THE ORIGINAL SCAN SIZE AND 
SEND SIZE (Enlarge/Reduce) (page 5-55)
(2) [Exposure] key
Touch this key to select the exposure for scanning.
☞CHANGING THE EXPOSURE AND ORIGINAL 
IMAGE TYPE (page 5-61)
(3) [Resolution] key
Touch this key to select the resolution for scanning.
☞CHANGING THE RESOLUTION (page 5-63)(4) [File Format] key
Touch this key to change the format (file type) of the 
scanned image file.
☞CHANGING THE FILE FORMAT (page 5-64)
(5) [Colour Mode] key
Touch this key to select the colour mode for scanning.
This key does not appear in Internet fax mode.
☞CHANGING THE COLOUR MODE (page 5-68)
AutoAuto
Auto
File
Quick File
Address Review
Send Settings
Address Entry
Address Book
USB Mem. ScanFaxInternet FaxPC Scan
Special Modes
Colour Mode
File Format
Resolution
Exposure
OriginalScan:
Scan
Send:
200X200dpi
Preview
PDF
Mono2
(1)
(2)
(3)
(4)
(5)
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