Sharp MX M363N User Manual

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Contents
DIRECTLY PRINTING FROM A COMPUTER
Settings can be configured in the Web pages of the machine to enable direct printing from a computer without using the 
printer driver. For the procedure for accessing the Web pages, see the Quick Start Guide.
SUBMIT PRINT JOB
You can specify a file to be printed directly without using the printer driver.
In addition to a file on your computer, this procedure can be used to print any file that can be accessed from your 
computer, such as a file on another computer connected to the same network.
To directly print a file on a computer, click [Document Operations] and then [Submit Print Job] in the Web page menu.
FTP PRINT
You can print a file from your computer by simply dragging and dropping the file onto the FTP server of the machine.
Configuring settings
To enable FTP Print, click [Application Settings] and then [Setting for Print from the PC] in the Web page menu, and 
configure the port number. (Administrator rights are required.)
Performing FTP Print
Type ftp:// and then the IP address of the machine in the address bar of your computers Web browser as shown 
below.
(Example)
ftp://192.168.1.28
Drag and drop the file that you wish to print onto the lp folder that appears in your Web browser. The file will 
automatically begin printing.
 If you printed a file (PCL, PS, or XPS) that includes print settings, the settings will be applied.
 When user authentication is enabled in the system settings (administrator) of the machine, the print function may be 
restricted. For more information, ask your administrator.
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E-MAIL PRINT
An e-mail account can be configured in the machine to have the machine periodically check your mail server and 
automatically print received e-mail attachments without using the printer driver.
Configuring settings
To use E-mail Print, you must first configure an e-mail account in the machine. To configure an account, click 
[Application Settings] and then [E-mail Print Settings] in the Web page menu. (Administrator rights are required.) For 
the procedure for accessing the Web pages, see the Quick Start Guide.
Using E-mail Print
To print a file using E-mail Print, use your e-mail program on your computer to send the file as an attachment to the 
machines e-mail address.
Control commands can be entered in the message of the e-mail to specify the number of copies and print format. 
Commands are entered in the format command name = value.
As an example, the control commands include the following:
*1 Only effective when a finisher or saddle stitch finisher is installed.
*2 Only effective when a punch module is installed on a finisher or saddle stitch finisher.
*3 Can be omitted except when authentication is by user number.
FunctionCommand nameValues Example
CopiesCOPIES1-999
Staples*1STAPLEOPTIONNONE, ONE, TWO, SADDLE
Punch*2PUNCHOFF, ON
OutputCOLLATEOFF, ON
2-sided printDUPLEXOFF, TOP, LEFT, RIGHT
Account 
number*3ACCOUNTNUMBERNumber (5 to 8 digits)
File typeLANGUAGEPCL, PCLXL, POSTSCRIPT, PDF, TIFF, 
JPG, XPS
PaperPAPERName of available paper (A4, LETTER, etc.)
Document FilingFILEOFF, ON
FOLDERNAMEMaximum of 28 characters
Quick FileQUICKFILEOFF, ON
Output trayOUTTRAYCENTER, RIGHT, FINISHER
Fit to pageFITIMAGETOPAGEOFF, ON
 Enter the commands in Plain Text format. If entered in Rich Text format (HTML), the commands will have no effect.
 To receive a list of the control commands, enter the command Config in the e-mail message.
 If nothing is entered in the body text (message) of the e-mail, printing will take place according to the Printer Default 
Settings in the system settings. If you printed a file (PCL, PS, or XPS) that includes print settings, the settings will be 
applied.
 Only enter a File type when you are specifying a page-description language. Normally there is no need to enter a file 
type.
COPIES=2
DUPLEX=LEFT
ACCOUNTNUMBER=11111
PAPER=A4
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JOB STATUS SCREEN
The job status screen is displayed when the [JOB STATUS] key on the operation panel is pressed. The job status 
screen shows the status of jobs by mode. When the [JOB STATUS] key is pressed, the job status screen of the mode 
that was being used before the key was pressed appears.
CHECKING THE PRINT STATUS
The job status display (A) is in the lower left corner of the touch panel. The job status display can be touched to display the 
job status screen. You can check the first four print jobs in the print queue (the job in progress and reserved jobs) in the job 
status display (B).
Detail
Spool
Complete
Stop/Delete
Copy2
4
002 / 000Waiting
Copy
002 / 001Printing
0312345678001 / 000Waiting
Print Job
Job QueueSets / ProgressStatus
Scan toFax JobInternet Fax
Priority
11
Job QueueComputer01
3020 / 000Waiting
1
JOB STATUS
Tray1
Ready to scan for copy.Job Status
MFP Status
002/001
002/000
020/000
001/000
Printing
Waiting
Waiting
Waiting
Special Modes
Plain2-Sided Copy
Output
File
Quick File
Copy Ratio
100%
A33.2.1.A4A4R
OriginalPaper SelectAuto
A4
PlainAuto
ExposureAutoB44.
A4
A4Preview
(A)(B)
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SPOOL SCREEN/JOB QUEUE SCREEN/COMPLETED 
JOB SCREEN
The job status screen consists of the job queue screen that shows copy and print jobs waiting to be printed and the job 
currently in progress, the completed job screen that shows jobs that have been completed, and the spool screen that 
shows print jobs that have been spooled and encrypted PDF jobs that are waiting for a password to be entered. 
(1) Mode select tabs
Use these tabs to select the mode that is shown in the 
job status screen.
The status of print jobs can be checked by touching the 
[Print Job] tab.
(2) Job status screen selector key
Touch this key to switch through the job queue screen, 
the completed jobs screen, and the spool screen.
(3) Job list (spool screen)
Spooled print jobs and encrypted PDF print jobs that 
require a password to be entered are displayed.
(4) Job list (job queue screen)
Jobs waiting to be printed appear in the job queue as 
keys. The jobs are printed in order from the top of the 
queue. Each job key shows information on the job and 
the current status of the job.
(5) [Detail] key (job queue screen)
Touch this key to display detailed information on a job.(6) [Priority] key
Touch this key to give priority to a selected job.
(7) [Stop/Delete] key
Touch this key to stop or delete a selected job.
(8) Job list (completed jobs screen)
This shows up to 99 completed jobs. The result (status) 
of each completed job is shown.
(9) [Detail] key (completed jobs screen)
When a job is shown as a key in the job list, the [Detail] 
key can be touched to show detailed information on the 
job.
(10) [Call] key
Touch this key to retrieve and use a print job stored using 
the document filing function.
SpoolComputer0211:00 04/01001/001OK
Computer0310:33 04/01010/010OK
Computer0410:31 04/01013/013OK
Copy10:03 04/01001/001OK
Computer0510:01 04/01003/003OK
Copy10:00 04/01010/010OK
file-0110:30 04/01010/010OK
Copy10:13 04/01001/001OK
Print Job
Jobs CompletedSet TimeSetsStatus
Scan toFax JobInternet Fax
Detail
Call
12
Job QueueComplete
4
5
1
2
3
6
7
8
Detail
Spool
Complete
Stop/Delete
Copy2
3
4
002 / 000Waiting
Copy020 / 000Waiting
0312345678001 / 000Waiting
Print Job
Job QueueSets / ProgressStatus
Scan toFax JobInternet Fax
Priority
11
Job QueueComputer011002 / 001Printing
Print JobScan toFax JobInternet Fax
Computer01
Computer02
Computer03
Computer04
Computer05
020 / ---
020 / ---
--- / ---
--- / ---
002 / ---
Rendering
Spooling
Spooling
Spooling
Encrypt PDF
Job QueueSets / ProgressStatusSpoolJob QueueComplete
Stop/Delete
11
(4)
(3)
(1)
(2)
(5)
(6)
(7)
(8)
(9)
(10)
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Contents Job key display
Each job key shows the position of the job in the job queue and the current status of the job.
(1) Indicates the number (position) of the job in the job 
queue.
When the job currently being printed is finished, the job 
moves up one position in the job queue.
This number does not appear in keys in the completed 
jobs screen.
(2) Mode icon
The   icon appears when the job is a print job.
(3) User name
The computer login name of the user will appear in the 
print job.
A User Name can be entered in the printer driver to 
display the name of the user who executed the job.
(4) Number of sets entered
This shows the number of sets specified.
(5) Number of completed sets
This shows the number of sets completed. 000 appears 
while the job is waiting in the job queue.(6) Status
Shows the job status.
Computer012002/000Waiting
(1)(2)(3)(4)(5)(6)
MessageStatus
PrintingPrinting is in progress.
WaitingThe job is waiting to be executed.
Toner 
EmptyThe toner cartridge is out of toner.
Replace the toner cartridge with a 
new cartridge.
Paper 
EmptyThe paper used for the job has run 
out. Add paper or change to a 
different paper tray.
LimitThe printing page limit has been 
exceeded. Check with the 
administrator of the machine.
ErrorAn error occurred while the job was 
being executed. Clear the error 
condition.
RenderingAnalyzing print data.
SpoolingPrint data is being received or a job is 
waiting for analysis after being 
spooled.
Encrypt 
PDFUpon analysis, if a spooled job is 
found to be an encrypted PDF, it 
changes to the password entry wait 
state.
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PRINTING AN ENCRYPTED PDF FILE
Encrypted PDF is used to protect a PDF file by requiring the entry of a password to print or edit the file. To directly print 
an encrypted PDF file on an FTP server or in a USB memory device, etc. connected to the machine, follow the steps 
below to enter the password and begin printing.
The PS3 expansion kit is required to use this function.
1
Press the [JOB STATUS] key.
2
Select the encrypted PDF print job.
(1) Touch the [Print Job] tab.
(2) Change the print job status mode to 
[Spool].
Touch this key to change modes. The selected mode will 
be highlighted.
(3) Touch the print job key of the PDF file that 
has the password.
3
Touch the [Yes] key.
A text entry screen appears. Enter the password (32 characters 
or less) and touch the [OK] key. The print job is released and 
moved to the [Job Queue].
When both a master password and a user password (which is used to open the file) have been set, enter the master 
password.
 To print an encrypted PDF file using the printer driver, enter the password when opening the file on your computer.
 Printing is not possible if you do not know the password for an encrypted PDF file. To delete a spooled print job, touch the 
[No] key in the screen of step 3 and touch the [Stop/Delete] key.
 Encrypted PDF versions that can be directly printed are 1.6 (Adobe
® Acrobat® 7.0) and earlier.
JOB STATUS
Print JobScan toFax JobInternet Fax
Computer01
Computer02
Computer03
Computer04
Computer05
020 / ---
020 / ---
--- / ---
--- / ---
002 / ---
Rendering
Spooling
Spooling
Spooling
Encrypt PDF
Job QueueSets / ProgressStatusSpoolJob QueueComplete
Stop/Delete
11
(1)(2)(3)
Enter the password?
NoYes
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GIVING A PRINT JOB 
PRIORITY/CANCELLING A PRINT JOB
GIVING A PRINT JOB PRIORITY
When the machine is busy copying or printing a received fax or other job, you can give priority to a print job that is 
waiting to be printed and print it ahead of the other jobs.
1
Press the [JOB STATUS] key.
2
Give the desired job priority.
(1) Touch the [Print Job] tab.
(2) Change the print job status mode to [Job 
Queue].
Touch this key to change modes. The selected mode will 
be highlighted.
(3) Touch the key of the print job to which you 
want to give priority.
(4) Touch the [Priority] key.
The job being printed stops and the job selected in (3) is 
printed.
To check print information on the selected job, touch the [Detail] key.
JOB STATUS
Computer01
Computer02
0312345678
Copy
020 / 001
020 / 000
002 / 000
002 / 000
Printing
Waiting
Waiting
Waiting
Copy002 / 000Waiting
Copy002 / 000Waiting
Copy002 / 000Waiting
Copy002 / 000Waiting
SpoolJob QueueComplete
Detail
Priority
Stop/Delete
11
Print JobScan toFax JobInternet Fax
Job QueueSets / ProgressStatus
(4) (3) (1)
(2)
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CANCELLING A PRINT JOB
A job being printed, a job waiting to be printed, or a spooled job can be cancelled.
1
Press the [JOB STATUS] key.
2
Cancel the job.
(1) Touch the [Print Job] tab.
(2) Change the print job status mode to [Spool] 
or [Job Queue].
Touch this key to change modes. The selected mode will 
be highlighted.
(3) Touch the key of the print job that you wish 
to cancel.
(4) Touch the [Stop/Delete] key.
(5) A message appears to confirm the 
cancellation. Touch the [Yes] key.
The selected job key is deleted and printing is cancelled.
It is also possible to cancel printing with the [STOP] key ( ) on the operation panel. When the [STOP] key ( ) is 
pressed, a message will appear asking you if you want to cancel the job.
If you do not want to cancel the selected print job...
Touch the [No] key in step (5).
JOB STATUS
Computer01
Computer02
0312345678
Copy
020 / 001
020 / 000
002 / 000
002 / 000
Printing
Waiting
Waiting
Waiting
Copy002 / 000Waiting
Copy002 / 000Waiting
Copy002 / 000Waiting
Copy002 / 000Waiting
SpoolJob QueueComplete
Detail
Priority
Stop/Delete
11
Print JobScan toFax JobInternet Fax
Job QueueSets / ProgressStatus
(4) (3) (1)
(2)
YesNo
Delete the job?
Computer02
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CHANGING TO ANOTHER PAPER SIZE AND 
PRINTING WHEN PAPER RUNS OUT
If printing stops because the machine ran out of paper, or if the size of paper specified in the printer driver is not loaded 
in the machine, a message will appear in the touch panel. Printing will begin automatically when the [OK] key is touched 
and paper is loaded in the machine. If you wish to print on paper in another tray because the desired size of paper is not 
immediately available, follow the steps below.
1
Press the [JOB STATUS] key.
2
Display details on the print job for which 
there is no paper.
(1) Touch the key of the job for which Paper 
Empty appeared.
(2) Touch the [Detail] key.
3
Touch the [Paper Select] key.
4
Touch the key of the tray that has the 
paper you wish to use.
Printing begins.
If you changed to a different paper size, printing may not take place correctly; for example part of the text or image may run 
off the paper.
JOB STATUS
Computer01020 / 001Paper Empty
Priority
SpoolJob QueueComplete
Detail
Stop/Delete
11
Print JobScan toFax JobInternet Fax
Job QueueSets / ProgressStatus
(1)(2)
DetailOK
Computer01020 / 001Paper Empty
Data : File-01.tiff
Colour / B/W : B/W
Paper :A3
PlainPaper Select
Document 
Style:
Special 
Modes:
Output :
2-Sided
(Book)
DetailOK
Computer01020 / 001
Paper Select
Plain
Plain
Plain
A4
Plain
1.A4
2.A4R
4.A3
3.B4
Plain
Paper Empty
Paper TrayBypass Tray
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PRINTER DRIVER SPECIFICATION LIST
APPENDIX
FunctionPCL6PCL5ePSWindows 
PPD*
1
Macintosh 
PPD*
1
Frequently used 
functionsCopies1-9991-9991-9991-9991-999
OrientationYesYesYesYesYes
N-UpNumber of 
pages2,4,6,8,9,162,4,6,8,9,162,4,6,8,9,162,4,6,9,16*2,32,4,6,9,16
OrderSelectableSelectableSelectableSelectableSelectable
BorderOn/OffOn/OffOn/OffYesSelectable
2-Sided PrintYesYesYesYesYes
Fit To PageYesYesYesNoYes*4
Binding EdgeSelectableSelectableSelectableNoYes
Staple*5YesYesYesYesYes
Punch*5YesYesYesYesYes
PaperPaper SizeYesYesYesYesYes
Custom Paper8 size8 size8 sizeYes*2Yes
Paper SelectionYesYesYesYesYes
Output trayYesYesYesYesYes
Convenient 
printer functionsPamphlet/Pamphlet 
Staple*6YesYesYesYesYes
Margin Shift0 mm to 30 mm0 mm to 30 mm0 mm to 30 mmYesYes
Poster PrintingYesNoYesNoNo
Rotate 180 degreesYesYesYesYesYes
Zoom/XY-ZoomYes*7Yes*7YesYes*7Yes*7
Line Width SettingsYesNoNoNoNo
Mirror ImageNoNoYesYesYes*8
Special 
functionsDifferent PaperYesYesYesNoYes*9, 10
Transparency InsertsYesYesYesNoYes
Carbon CopyYesYesYesNoNo
Tab PrintingYesYesYes*11NoNo
Chapter InsertsYesNoNoNoNo
Fold*6Half Fold/
Mult-Sheet FoldHalf FoldHalf FoldHalf FoldHalf Fold
Tandem PrintYesYesYesNoYes*12
RetentionYesYesYesNoYes
Document FilingYesYesYesNoYes*12
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