Sharp MX M363N User Manual

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CONFIDENTIAL COMMUNICATION USING 
F-CODES
By sending a fax to an F-code memory box (confidential) in the receiving machine (your machine or the other machine), 
the sender can direct the transmission specifically to the user of the box.
This is convenient for sending sensitive documents that you do not wish people other than the recipient to see, or when 
the receiving machine is shared by multiple departments.
To print an F-code confidential fax, the print passcode must be entered.
The F-code (sub-address and passcode) of the memory box to be used should be verified by the sender and the recipient 
before the fax is sent.
System Settings: F-Code Memory Box (page 7-100)
This is used to create memory boxes for F-code confidential communication (confidential reception).
A memory box name, sub-address, passcode, and print passcode are programmed in each box.
Sub-address: AAAAAAAA
Passcode: XXXXXXXXSub-address: AAAAAAAA
Passcode: XXXXXXXX
Transmission with an 
F-code
Reception in F-code Memory Box
Print passcode: Enter BBBB
The fax is printed. ReceiverSender
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F-CODE CONFIDENTIAL TRANSMISSION
Follow the steps below to send a confidential fax by adding an F-code to the fax number.
1
Place the original.
Place the original face up in the document feeder tray, or face down on the document glass.
2
Enter the destination fax number.
(1) Touch the [Address Book] key in the base 
screen.
(2) Touch the one-touch key of the desired 
destination.
If the destination is not stored in the address book, enter 
the fax number with the numeric keys.
If the sub-address and passcode are stored in the one-touch 
key, the following sub-steps are not necessary. Go to step 3.
(3) Touch the [Sub Address] key.
/ appears.
(4) Enter the sub-address with the numeric 
keys.
(5) Touch the [Sub Address] key.
/ appears.
(6) Enter the passcode with the numeric keys.
If a passcode has been omitted in the memory box of the other machine, (5) and (6) are not necessary.
3
Press the [START] key.
Scanning begins.
 If you inserted the original pages in the document feeder tray, all pages are scanned.
A beep will sound to indicate that scanning is finished.
 If you are scanning the original on the document glass, scan each page one page at a time.
When scanning finishes, place the next original and press the [START] key. Repeat until all pages have been scanned and 
then touch the [Read-End] key.
A beep will sound to indicate that scanning is finished.
This function can be used in combination with a broadcast transmission or timer transmission. This function can also be 
stored in a program.
Auto ReceptionFax Memory:100%
12
10515ToCc
III III
GGG GGG
EEE EEE
CCC CCC
AAA AAA
JJJ JJJ
HHH HHH
FFF FFF
DDD DDD
BBB BBB
Global
Address Search
Address Entry
Sub Address
Address Review
Condition
Settings
ABCDFreq.EFGHIJKLMNOPQRSTUVWXYZetc.Sort Address
Preview
(2)
(3), (5)
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CHECKING FAXES RECEIVED BY F-CODE 
CONFIDENTIAL RECEPTION
When an F-code confidential fax is sent to your machine, the fax is received to the memory box specified by the F-code. 
To check received faxes, enter the print passcode.
1
The machine rings and the fax is 
received.
A beep sounds when reception ends.
2
Select the special modes.
(1) Touch the [Special Modes] key.
(2) Touch the   keys to switch through the screens.
(3) Touch the [Memory Box] key.
☞SPECIAL MODES (page 4-70)
3
Touch the [Data Check] key.
4
Touch the key of the memory box 
containing the confidential fax.
  appears in the keys of memory boxes that have received 
faxes. The keys of memory boxes that have not received faxes 
are greyed out and cannot be selected.
Beep
Polling MemoryConfidential
Reception
Data CheckDelete DataData Store
Memory Box
Data Check
Exit
11
Memory Box - Confidential ReceptionBack
Box 1
Box 3
Box 5
Box 2
Box 4
Box 6
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5
Enter the print passcode with the 
numeric keys.
As each digit is entered, – changes to  .
Take care to enter the correct print passcode. If you make a mistake, a message will appear and you will return to the 
entry screen. You can touch the [Cancel] key to return to step 4.
6
Touch the [Image Check] key.
The content of the document can be viewed in the image check 
screen. For information on the image check screen, see 
IMAGE CHECK SCREEN (page 4-64).
To print the document, touch the [Print] key.
 The confidential fax is automatically given priority in the print job queue.
 The fax is automatically cleared from the memory box after printing.
If you forget the print passcode...
There is no way to check a forgotten passcode on the machine. Take care not to forget the passcode. In the event that you 
forget the passcode or need to verify the passcode, contact your dealer or nearest authorised service representative.
System Settings (Administrator): Transaction Report Print Select Setting
You can specify whether or not a transmission report is printed when an F-code confidential fax is received.
Cancel
Enter PIN via the 10-key.
Image CheckPrintCancel
Press [Image Check] to check data.
Press [Print] to output data.
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POLLING RECEPTION USING F-CODES
This function enables your machine to call another machine and initiate reception of a fax stored in an F-code memory 
box (polling memory) in the other machine. During the polling operation, your machine must correctly specify the F-code 
(sub-address and passcode) configured in the other machine or polling reception will not take place.
 Verify the F-code (sub-address and passcode) of the memory box in the other machine before you perform F-code polling 
reception.
 Do not place an original in the automatic document feeder or on the document glass when using this function.
 The receiving machine bears the phone charges of the transmission.
1
Select polling.
(1) Touch the [Special Modes] key.
☞SPECIAL MODES (page 4-70)
(2) Touch the   keys to switch through the 
screens.
(3) Touch the [Polling] key so that it is 
highlight.
(4) Touch the [OK] key.
TransmissionThe other machine
F-code polling memory box
Box name: BBBB
Sub-address: AAAAAAAA
Passcode: XXXXXXXX Sub-address: AAAAAAAA
Passcode: XXXXXXXX Transmission request (polling) 
using an F-code
The machine
Transaction
Report
Own Name
SelectMemory Box
Verif.
Stamp
Polling
OKFax/Special Modes
22
(2)(4) (3)
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2
Enter the destination fax number.
(1) Touch the [Address Book] key in the base 
screen.
(2) Touch the one-touch key of the desired 
destination.
If the destination is not stored in the address book, enter 
the fax number with the numeric keys.
If the sub-address and passcode are stored in the one-touch 
key, the following sub-steps are not necessary. Go to step 3.
(3) Touch the [Sub Address] key.
/ appears.
(4) Enter the sub-address with the numeric 
keys.
(5) Touch the [Sub Address] key.
/ appears.
(6) Enter the passcode with the numeric keys.
If a passcode has been omitted in the memory box of the other machine, (5) and (6) are not necessary.
3
Press the [START] key.
Your machine will call the other machine and initiate reception of the fax.
 Polling multiple machines (serial polling) is not possible.
 F-code polling reception can be used in combination with a timer setting. Only one polling reception operation with a timer 
setting can be stored at a time.
☞SENDING A FAX AT A SPECIFIED TIME (Timer) (page 4-78)
To cancel polling...
Touch the [Polling] key in the screen of step 1 so that it is not highlighted.
Auto ReceptionFax Memory:100%
12
10515
III III
GGG GGG
EEE EEE
CCC CCC
AAA AAA
JJJ JJJ
HHH HHH
FFF FFF
DDD DDD
BBB BBB
Global
Address Search
Address Entry
Sub Address
Address Review
Condition
SettingsToCc
ABCDFreq.EFGHIJKLMNOPQRSTUVWXYZetc.Sort Address
Preview
(2)
(3), (5)
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POLLING MEMORY TRANSMISSION USING 
F-CODES
When your machine receives a transmission request from another machine, this function sends a fax stored in an 
F-code memory box (polling memory) in your machine to that machine. The other machine must correctly specify the 
F-code configured in your machine or transmission will not take place.
The document to be transmitted must be scanned into an F-code polling memory box.
SCANNING A DOCUMENT INTO A MEMORY BOX FOR 
F-CODE POLLING TRANSMISSION
Follow these steps to scan a document into a memory box (polling memory) for F-code polling transmission.
System Settings: F-Code Memory Box (page 7-100)
This is used to create memory boxes (polling memory) for F-code polling memory transmission.
A memory box name, sub-address, and passcode are programmed in each box.
1
Place the original.
Place the original face up in the document feeder tray, or face down on the document glass.
2
Select the special modes.
(1) Touch the [Special Modes] key.
(2) Touch the   keys to switch through the screens.
(3) Touch the [Memory Box] key.
☞SPECIAL MODES (page 4-70)
TransmissionThe machine
F-code polling memory box The other 
machine
Box name: BBBB
Sub-address: AAAAAAAA
Passcode: XXXXXXXX Sub-address: AAAAAAAA
Passcode: XXXXXXXX Transmission request (polling) 
using an F-code
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3
Touch the [Data Store] key.
4
Touch the key of the F-code memory 
polling box.
5
Specify the number of polling times.
(1) Touch the key for the desired number of 
times.
Touch the [Once] key if you want the document cleared 
from memory after it is transmitted. Touch the [Unlimited] 
key to allow polling an unlimited number of times.
(2) Touch the [OK] key.
6
Select image settings and special 
modes.
 A program, timer setting, transaction report, polling, verif. stamp and filing cannot be selected.
 To return to the screen of step 4, touch the [Memory Box List] key.
Polling MemoryConfidential
Reception
Data CheckDelete DataData Store
Memory Box
Data Check
Exit
Memory Box - Data Store
Public Box
Back
12
Box 1
Box 3
Box 5
Box 7
Box 9
Box 11
Box 2
Box 4
Box 6
Box 8
Box 10
Box 12
Unlimited
Once
OKMemory Box - Data Store
(1)(2)
Standard
Auto ReceptionFax Memory:100%
Scan:Send:Auto
Auto
Auto
Special Modes
Resolution
Exposure
Original
Memory Box - Data Store
Memory Box
ListA4
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7
Press the [START] key.
Scanning begins.
 If you inserted the original pages in the document feeder tray, all pages are scanned.
 If you are scanning the original on the document glass, scan each page one page at a time.
When scanning finishes, place the next original and press the [START] key. Repeat until all pages have been scanned and 
then touch the [Read-End] key.
To cancel scanning...
Press the [STOP] key ( ) while the original is being scanned.
 If other documents have already been stored in the memory box, the document is added to the previously stored 
documents.
 The factory default setting for the number of polling times is Once (after the document is transmitted to the receiving 
machine, it is automatically cleared).
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CHECKING THE DOCUMENT IN THE F-CODE MEMORY 
POLLING BOX
You can check the document stored in the F-code memory polling box.
A document in a memory box cannot be printed while the document is being transmitted.
1
Select the special modes.
(1) Touch the [Special Modes] key.
(2) Touch the   keys to switch through the screens.
(3) Touch the [Memory Box] key.
☞SPECIAL MODES (page 4-70)
2
Touch the [Data Check] key.
3
Touch the key of the F-code memory 
polling box where the document you 
wish to print is stored.
 appears in keys that have documents stored.
4
Touch the [Image Check] key.
The content of the document can be viewed in the image check 
screen. For information on the image check screen, see 
IMAGE CHECK SCREEN (page 4-64).
To print the document, touch the [Print] key.
Polling MemoryConfidential
Reception
Data CheckDelete DataData Store
Memory Box
Data Check
Exit
Memory Box - Data Check
Public Box
Back
12
Box 1
Box 3
Box 5
Box 7
Box 9
Box 11
Box 2
Box 4
Box 6
Box 8
Box 10
Box 12
Image CheckPrintCancel
Press [Image Check] to check data.
Press [Print] to output data.
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