Sharp MX M363N User Manual

							4-60
FACSIMILE
Contents
RECEIVING A FAX
When a fax is transmitted to the machine, the machine automatically receives and prints the fax.
1
The machine rings and fax reception 
begins automatically.
A beep sounds when reception ends.
System Settings (Administrator): Speaker Settings
This is used to change the volume and tone of the reception beep.
System Settings (Administrator): Number of Calls in Auto Reception
This is used to change the number of rings on which fax reception begins automatically. To receive faxes without 
the machine ringing, select 0 rings.
2
The fax is automatically printed.
If a password entry screen appears...
A password must be entered to print the received fax. When the correct password is entered, the received fax is 
printed.
☞PRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Received Data Print) (page 4-62)
The output tray and stapling (when a finisher is installed) can be selected.
The number of copies of received faxes that are printed and the output tray can be selected. When a finisher is 
installed, the number of copies printed, the output tray, and stapling can be selected.
 If printing of a copy job or print job is in progress when a fax is received, the fax will not be printed until the previously 
reserved job is completed.
 Received faxes will not be printed when the machine cannot print due to an error condition such as out of paper, out of 
toner, or a paper misfeed. The faxes will be printed automatically when the error condition is cleared. (If the machine ran 
out of paper, touch the [OK] key in the touch panel after loading paper.
 When received faxes cannot be printed, the faxes can be forwarded to another fax machine.
☞FORWARDING RECEIVED FAXES (Fax Data Forward) (page 4-65)
System Settings (Administrator): Duplex Reception Setting
This is used to have received faxes printed on both sides of the paper.
System Settings (Administrator): Receiving Date & Time Print
Use this to select whether or not the date and time of reception is added when a received image is printed.
Beep
Downloaded From ManualsPrinter.com Manuals 
						

							4-61
FACSIMILE
Contents
RECEIVING A FAX MANUALLY
A fax can be received manually using the touch panel. While the machine rings, touch the [Speaker] key in the base 
screen and then touch the [Fax Manual Reception] key that appears.
 When a call is answered by touching the [Speaker] key, you will be able to hear the other party, however, you will not be 
able to speak.
 Even when you use an extension phone to answer a call, you can touch the [Fax Manual Reception] key in the touch panel 
to begin fax reception. You can also use the extension phone to begin fax reception.
☞RECEIVING A FAX AFTER ANSWERING A CALL ON THE EXTENSION PHONE (Remote Reception) (page 4-125)
AutoAuto
AutoSpeaker Volume
USB Mem. ScanFax
Special Modes
Resolution
Exposure
Original
Scan
Standard
Fax Memory:100%
SpeakerTelephone mode.Resend
Fax Manual
Reception
Internet FaxPC Scan
Scan:Send:Address Book
Address Review
File
Quick File
Downloaded From ManualsPrinter.com Manuals 
						

							4-62
FACSIMILE
Contents
PRINTING A PASSWORD-PROTECTED FAX 
(Hold Setting For Received Data Print)
Hold Setting for Received Data Print can be enabled in the system settings (administrator) to have faxes received to 
memory without being printed. To print the faxes, a password must be entered. When this function is used, a password 
entry screen appears in the touch panel when a fax is received.
When the previously programmed 4-digit password is entered with the numeric keys, printing begins.
The [Cancel] key can be touched to close the password entry screen. If this is done, the data in memory key ( ) will 
blink in the touch panel. The password entry screen will reappear when you touch the blinking key ( ) or change 
modes.
When Received Data Image Check Setting is enabled in the system settings (administrator), a password can be 
entered to display the received data list screen. If you wish to check an image before printing it, continue from step 1 on 
the next page.
 The received faxes will be retained in memory regardless of whether they were received automatically or manually.
 If Fax Data Receive/Forward is executed in the system settings to forward received faxes to another machine, faxes 
retained in memory will also be forwarded. At that time, the same password entry screen as for printing will appear. 
Forwarding will not take place unless the password is entered.
System Settings (Administrator): Hold Setting for Received Data Print
Enable this setting to have received faxes retained in memory until a password is entered. This setting is also used to 
program the password.
Received data is stored.
Enter password via the 10-key.
Cancel
Downloaded From ManualsPrinter.com Manuals 
						

							4-63
FACSIMILE
Contents
CHECKING THE IMAGE BEFORE PRINTING
When Received Data Image Check Setting is enabled* in the system settings (administrator), you can check a received 
image in the touch panel before printing it out. When this function is enabled, follow the steps below to print a received image.
* The factory default setting is disabled.
Depending on the size of the received data, part of the image in the image check screen on the touch panel may not appear.
1
When an image is received, a confirmation 
prompt will appear. Touch the [Yes] key.
If this message appears while you are configuring settings of any type 
and you touch the [Yes] key, the settings that you are configuring will 
be cancelled. If this message appears in another mode, you will return 
to the base screen of image send mode after checking the image.
2
Select the received image
(1) Touch the key of the received image that 
you want to check.
Multiple received images can be checked.
(2) Touch the [Image Check] key.
 To show thumbnails of the received images, touch the 
[Thumbnail] key.
 To delete an image that has been selected, touch the 
[Delete] key. To print an image that has been selected, 
touch the [Print] key.
When the [Select All] key is touched, it will change into the [Cancel All] key. When all received data has been selected 
using the [Select All] key, the selection can be cancelled by touching the [Cancel All] key.
3
Check the received image and then 
touch the [Print] key.
Printing begins.
For information on the image check screen, see IMAGE 
CHECK SCREEN (page 4-64).
If the screen of step 1 appears when you are configuring settings in the setting screens of any of the modes, the configured 
settings will be cancelled if you view the image. After viewing the image, you will return to the base screen of image send 
mode, regardless of which mode you were in previously.
System Settings (Administrator): Received Data Image Check Setting
Use this to specify whether or not a received fax can be viewed before it is printed.
YesNo
The memory has received data.
Check the data?
Received Data ListBack
Not checked10:28
04/04/2010
04/04/2010
BBB BBB0612345678
BBB BBB
CCC CCC
0123456789
9876543210
BBB BBB
0123456789
1
5
ThumbnailSelect All
04/04/2010
04/04/2010
04/04/2010
04/04/2010
10:14
10:12
10:08
10:00
10:00
Not checked
Not checked
Checked
Checked
Checked
Image CheckDeletePrint
(1)
(2)
Image CheckBack
Display Rotation
Print
1 / 3012345678904/04/201010:28
/00100001
Downloaded From ManualsPrinter.com Manuals 
						

							4-64
FACSIMILE
Contents
IMAGE CHECK SCREEN
This section explains the image check screen.
(1) Information display
This shows information on the displayed image.
(2) Preview image
An image of the selected received image appears.
If the image is cut off, use the scroll bars at the right and 
bottom of the screen to scroll the image. Touch a bar and 
slide it to scroll. (You can also touch the   keys to 
scroll.)
(3) Change page keys
When there are multiple pages, use these keys to 
change pages.
  keys:  Go to the first or the last page.
  keys:  Go to the previous page or the next 
page.
 Page number display: This shows the total number of 
pages and the current page 
number. You can touch the 
current page number key and 
enter a number with the 
numeric keys to go to that page 
number.(4) Display Rotation key
This rotates the image right or left by 90 degrees. The 
rotation applies to all pages in the file, not just the 
displayed page.
(5) [Print] key
Touch to start printing.
(6) Display zoom key
Use this to set the zoom ratio of the displayed image. 
Changes from the left in the order Full Page, Twice, 
4 Times, 8 Times. The setting applies to all pages in 
the file, not just the displayed page.
(7) Image select key
When multiple images are selected for preview display, 
use this to change the displayed images.
0123456789
Image Check
04/04/2010  10:281 / 3
Display Rotation
Print
Back
00010010
(3)(5)(1) (2)(4)(7)(6)
A preview image is an image for display on the touch panel. It will differ from the actual print result.
Downloaded From ManualsPrinter.com Manuals 
						

							4-65
FACSIMILE
Contents
FORWARDING RECEIVED FAXES
(Fax Data Forward)
When the machine cannot print because it is out of paper or out of toner, received faxes can be forwarded to another 
previously programmed fax machine.
This function is convenient in an office or work area that has two or more telephone lines and another fax machine is 
connected to a different line than the machine.
Forwarding of received faxes is executed in the system settings of the machine. Press the [SYSTEM SETTINGS] key on 
the operation panel to display the system setting menu screen in the touch panel. Select [Fax Data Receive/Forward] - 
[Fax Settings], and then touch the key that executes received fax forwarding.
 If some pages of a fax that is being forwarded were successfully printed, only those pages that were not printed will be 
forwarded.
 A forwarded fax becomes a fax transmission job. If transmission does not take place because the transmission was 
cancelled or an error occurred, the fax will be held in memory until it can be printed.
 All faxes received are forwarded. Note, however, that faxes received to an F-code confidential memory box cannot be 
forwarded.
 If a password entry screen appears after touching the [OK] key, Hold Setting for Received Data Print has been enabled. 
Enter the password with the numeric keys to begin forwarding.
☞PRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Received Data Print) (page 4-62)
System Settings: Fax Data Receive/Forward (page 7-20)
Use this to forward received faxes when the machine is unable to print.
System Settings (Administrator): Set the Telephone Number for Data Forwarding
This is used to store the forwarding fax number.
The machine cannot print
Printing Forwarding
Received fax The machine
Forwarding 
destination
Downloaded From ManualsPrinter.com Manuals 
						

							4-66
FACSIMILE
Contents
FORWARDING RECEIVED FAXES TO A 
NETWORK ADDRESS 
(Inbound Routing Settings)
You can have received faxes automatically forwarded to an e-mail address, file server address, desktop address, or 
network folder address. This function can be used to forward received faxes to a specified address without printing them.
CONFIGURING INBOUND ROUTING SETTINGS
All inbound routing settings are configured in the Web pages. For the procedure for accessing the Web pages, see the 
Quick Start Guide.
The following explanation assumes that the Web pages have been accessed with administrator rights.
To configure inbound routing settings, follow the steps below.
 This function cannot be used for faxes received by confidential reception.
 When faxes forwarded using this function are printed at the forwarding destination, the date and time of reception cannot 
be printed on the faxes. (Receiving Date & Time Print is disabled.)
1
Enabling the inbound routing function.
(1) In the Web page menu, click [Application 
Settings], [Inbound Routing Settings], and 
then [Administration Settings].
(2) Select [Enable] in Inbound Routing and 
click the [Submit] button.
Users without administrator rights can be prohibited from storing, editing, and deleting forwarding tables in this screen, 
and from specifying which table is used. To do so, select the checkboxes below  .
 
Approval
When inbound routing is enabled, you can also specify whether or not you wish the machine to print the forwarded 
faxes.
To have all received faxes printed before being forwarded, select Print Out All Report in Print Style Setting. To 
have received faxes printed only when an error prevents forwarding, select Print at Error.
After configuring the settings, be sure to click the [Submit] button.
Forwarding
Received fax The machine
Downloaded From ManualsPrinter.com Manuals 
						

							4-67
FACSIMILE
Contents
2
Storing sender addresses.
If you wish to have only faxes from specified addresses 
forwarded, store the desired sender addresses. Send 
addresses stored here can be selected from a list when you 
store a forwarding table.
(1) Click [Sender Number/Address 
Registration] in the [Inbound Routing 
Settings] menu in the Web page.
(2) Enter the sender address in Internet Fax 
Address or Fax Number as appropriate, 
and click the [Add to List] button.
The entered address will be added to the Address to be 
Entered list.
 Specify whether the address will be directly entered 
(maximum of 1500 characters) or selected from a 
global address book by clicking the [Global Address 
Search] button.
 To store multiple addresses, repeat this step.
(3) When you have finished adding addresses, 
click the [Submit] button.
 A maximum of 500 sender numbers/addresses can be stored.
 To delete an entered address, select the address in Address to be Entered and click the [Delete] button.
Downloaded From ManualsPrinter.com Manuals 
						

							4-68
FACSIMILE
Contents
3
Store a forwarding table.
Follow the steps below to store a forwarding table that 
combines a specified sender and forwarding address.
(1) Click [Inbound Routing Settings] in the Web 
page menu and click the [Add] button.
(2) Enter a Table Name.
(3) Select the line used for reception.
(4) Select the sender whose faxes will be 
forwarded.
 To forward all received faxes, select [Forward All 
Received Data].
 To forward only data received from specific senders, 
select [Forward Received Data from Below Sender]. To 
forward all data except data from specific senders, 
select [Forward Received Data from Senders except 
Below]. Select the appropriate senders from the list and 
click the [Add] button.
(5) Select the forwarding conditions.
 To always forward received data, select [Always 
Forward].
 To specify a day and time on which received data will 
be forwarded, select [Forward on Selected Day & Time] 
and select the checkbox   of the desired day of the 
week. To specify a time, select the [Set Forwarding 
Time] checkbox   and specify the time.
(6) Select the file format.
The format can be set separately for each forwarding 
address (for each of forwarding addresses 1, 2, and 3 in 
the table).
(7) Select the forwarding address.
Forwarding addresses can be selected from the 
machines address book. (Multiple addresses can be 
selected.) A maximum of 1000 forwarding addresses can 
be stored (a combined maximum of 100 file server, 
desktop, and network folder addresses can be stored).
(8) Click [Submit].
 When selecting senders from the Sender Number/Address Setting list, you can use the [Shift] key or the [Ctrl] key 
on your keyboard to select multiple senders.
 A maximum of 50 forwarding tables can be stored.
 Images sent in TIFF format may not display correctly in some recipient environments. In this event, change the file 
format to PDF.
 Up to three forwarding day and time settings can be set for one forwarding table, and a forwarding destination can 
be set for each set time. To configure these settings, use the forwarding list tabs to access each setting.
 When the forwarding destination is a file server, desktop, or shared folder, the computer of that destination must be 
powered on.
(8)
(3)(2)(4)
(6)(5)(7)
Downloaded From ManualsPrinter.com Manuals 
						

							4-69
FACSIMILE
Contents
4
Specifying forwarding tables to be used.
To use the inbound routing function, enable the forwarding 
tables that you wish to use from among the stored tables.
(1) Click [Inbound Routing Settings] in the Web 
page menu.
(2) Select [Always Forward] or [Forward on 
Selected Day & Time] from the forwarding 
table.
The forwarding permission settings that appear here are 
linked to the forwarding conditions set in step 3. If you 
wish to use different forwarding conditions than those set 
in step 3, set the forwarding permission settings.
(3) Click [Submit].
To delete a forwarding table, click the checkbox next to the table name so that it is selected   and click [Delete].
(2)
(3)
Downloaded From ManualsPrinter.com Manuals