Sharp MX M363N User Manual

							5-14
SCANNER/INTERNET FAX
Contents Index display
Indexes make it easy to search for a destination (one-touch key). The destinations are displayed separately using 
alphabetical search characters and index numbers. To display a stored destination, touch the appropriate index tab. It is 
convenient to store frequently used destinations in the [Freq.] index. Specify that a destination be displayed in the [Freq.] 
index when you store the destination.
The destinations can also be displayed in alphabetical order by initial.
Each time the displayed index tab is touched, the display order changes in the following order: search numbers (page 
5-21), ascending names, descending names. When the display order is changed, the display order of the other index 
tabs also changes.
Index names can be changed using Custom Index in the system settings, allowing you to create groups of one-touch 
keys that can be easily recognized. 
Narrowing the search letter range
An alphabet tab on an index tab can be touched to display keys to further narrow the search range. For example, when 
the [ABCD] tab is touched, keys from A to D appear. If the [B] key is touched, only destinations starting with the letter 
B will appear. To cancel, touch the key again. Note that the search letter range cannot be narrowed on the [Freq.] tab, 
the [etc.] tab, or on a user index tab.
System Settings: Custom Index (page 7-18)
This setting is used to store custom index names. The custom index where a one-touch key appears is specified when the 
transmission destination is stored in the key.
Auto ReceptionFax Memory:100%
III III
GGG GGG
EEE EEE
CCC CCC
AAA AAA
JJJ JJJ
HHH HHH
FFF FFF
DDD DDD
BBB BBB12
51510
Global
Address Search
Address Entry
Address Review
Condition
SettingsToCc
ABCDFreq.EFGHIJKLMNOPQRSTUVWXYZetc.
Preview
Sort Address
Index tabs
Freq.ABCDFreq.ABCDFreq.ABCD
Ordered by search number (default) Ascending names Descending names
BBB III
BBB GGG
BBB EEE
BBB CCC
BBB AAA
BBB JJJ
BBB HHH
BBB FFF
BBB DDD
BBB BBB12
515
Global
Address Search
Address Entry
Address Review
Condition
SettingsToCc
ABCDFreq.EFGH
ABCD
IJKLMNOPQRSTUVWXYZetc.
10
Preview
Sort Address
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							5-15
SCANNER/INTERNET FAX
Contents
SCAN SEND SEQUENCE
This section explains the basic procedure for scanning and transmission. Select settings in the order shown below to 
ensure smooth transmission.
For the detailed procedures for selecting the settings, see the explanation of each setting in this chapter.
Place the original.
Place the original in the document feeder tray of the automatic 
document feeder, or on the document glass.
☞SENDING AN IMAGE IN SCAN MODE (page 5-28)
☞SENDING AN IMAGE IN USB MEMORY MODE (page 
5-35)
☞SENDING A FAX IN INTERNET FAX MODE (page 5-41)
Enter the destination
Specify the destination of the scan transmission.
 [Address Book] key:
☞RETRIEVING A DESTINATION FROM THE ADDRESS 
BOOK (page 5-18)
☞RETRIEVING A DESTINATION FROM A GLOBAL 
ADDRESS BOOK (page 5-25)
 [Address Entry] key:
☞ENTERING AN ADDRESS MANUALLY (page 5-22)
  key:
☞USING A SEARCH NUMBER TO RETRIEVE A 
DESTINATION (page 5-21)
 [Resend] key:
☞USING THE RESEND FUNCTION (page 5-27)
Select settings
Settings can be selected for scanning the original.
 Original (2-sided original, scan size, send size)
 
☞IMAGE SETTINGS (page 5-53)
 Send Settings (File Name)
Scan mode, Data entry mode:
☞CHANGING THE SUBJECT, FILE NAME, REPLY-TO, 
AND BODY TEXT (page 5-32)
USB memory mode:
☞ENTERING A FILE NAME (page 5-40)
Internet fax mode:
☞CHANGING THE SUBJECT, FILE NAME, AND BODY 
TEXT (page 5-44)
1
1
Resend
Scan
Ready to send.
A4
USB Mem. ScanFaxInternet FaxPC Scan
Quick File
File
Address Review
Send Settings
Address Entry
Address BookAutoAuto
Auto
Special Modes
Colour Mode
File Format
Resolution
Exposure
OriginalScan:Send:
200X200dpi
Preview
PDF
Mono2
A4AutoAuto
Auto
File
Quick
 File
Address Review
Send Settings
Address Entry
Address Book
USB Mem. ScanFaxInternet FaxPC Scan
Special Modes
Colour Mode
File Format
Resolution
Exposure
OriginalScan:
Scan
Send:
200X200dpi
Preview
PDF
Mono2
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							5-16
SCANNER/INTERNET FAX
Contents
Special mode settings
Special modes can be selected.
☞SPECIAL MODES (page 5-71)
Start scanning and transmission
Start scanning and transmission.
If the original is placed on the document glass, follow these steps to start scanning and transmission:
(1) Press the [START] key.
(2) When scanning is finished, replace the original with the next original.
(3) Press the [START] key.
(4) Repeat (2) and (3) until all originals have been scanned.
(5) Touch the [Read-End] key.
After the original is scanned, the settings revert to the default settings.
To cancel scanning...
Press the [STOP] key ( ) to cancel the operation.
System Settings (Administrator): Default Display Settings
The settings can be kept in effect a fixed period of time after scanning is completed.
A4AutoAuto
Auto
File
Quick File
Address Review
Send Settings
Address Entry
Address Book
USB Mem. ScanFaxInternet FaxPC Scan
Special Modes
Colour Mode
File Format
Resolution
Exposure
OriginalScan:
Scan
Send:
200X200dpi
Preview
PDF
Mono2
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							5-17
SCANNER/INTERNET FAX
Contents
ORIGINAL SIZES
TRANSMITTABLE ORIGINAL SIZES
The following original sizes can be transmitted
* A long original can be transmitted. (When only scan destinations are selected for scan transmission or metadata transmission, 
scanning will take place in Mono2 at a resolution of 300X300dpi or less. When a resolution of 600X600dpi is used for Internet fax 
transmission, the maximum original size is 800 mm (31-1/2).)
THE SIZE OF THE PLACED ORIGINAL
When a standard size original is placed, the original size is automatically detected and displayed in Scan in the base screen.
When the automatic original detection function is operating and the original is a non-standard size, the closest standard 
size may be displayed or the original size may not appear. In this event, manually set the correct original size.
☞Specifying the original scan size (Specify using a standard size) (page 5-56)
☞Specifying the original scan size (by numerical values) (page 5-57)
STANDARD SIZES
Standard sizes are sizes that the machine can automatically detect. The standard sizes are set in Original Size 
Detector Setting in the system settings (administrator).
List of original size detector settings
Minimum original sizeMaximum original size
Using the automatic document feeder131 mm (height) x 140 mm (width)
(5-1/8 (height)x 5-1/2 (width))297 mm (height) x 1000 mm* (width)
(11-5/8 (height) x 39-3/8* (width))
Using the document glass–297 mm (height) x 432 mm (width)
(11-5/8 (height) x 17 (width))
Selections
Standard sizes (detected original sizes)
Document glassDocument feeder tray
(automatic document feeder)
AB-1A3, A4, A4R, A5, B4, B5, B5RA3, A4, A4R, A5, B4, B5, B5R, 8-1/2 x 11, 
8-1/2 x 14, 11 x 17
AB-2A3, A4, A4R, A5, B5, B5R, 216 mm x 330 mm 
(8-1/2 x 13)A3, A4, A4R, A5, B4, B5, B5R, 8-1/2 x 11, 
11 x 17, 216 mm x 330 mm (8-1/2 x 13)
AB-3A4, A4R, A5, B4, 8K, 16K, 16KRA3, A4, A4R, A5, B4, 8K, 16K, 16KR, 8-1/2 x 11, 
11 x 17, 216 mm x 330 mm (8-1/2 x 13)
AB-4A3, A4, A4R, A5, B5, B5R, 216 mm x 340 mm 
(8-1/2 x 13-2/5)A3, A4, A4R, A5, B4, B5, B5R, 8-1/2 x 11, 
11 x 17, 216 mm x 340 mm (8-1/2 x 13-2/5)
AB-5A3, A4, A4R, A5, B5, B5R, 216 mm x 343 mm 
(8-1/2 x 13-1/2)A3, A4, A4R, A5, B4, B5, B5R, 8-1/2 x 11, 
11 x 17, 216 mm x 343 mm (8-1/2 x 13-1/2)
Inch-111 x 17, 8-1/2 x 14, 8-1/2 x 11, 8-1/2 x 11R, 
5-1/2 x 8-1/211 x 17, 8-1/2 x 14, 8-1/2 x 11, 8-1/2 x 11R, 
5-1/2 x 8-1/2, A4, A3
Inch-211 x 17, 8-1/2 x 13 (216 mm x 330 mm),
8-1/2 x 11, 8-1/2 x 11R, 5-1/2 x 8-1/211 x 17, 8-1/2 x 13 (216 mm x 330 mm),
8-1/2 x 11, 8-1/2 x 11R, 5-1/2 x 8-1/2, A4, A3
Inch-311 x 17, 8-1/2 x 13-2/5 (216 mm x 340 mm), 
8-1/2 x 11, 8-1/2 x 11R, 5-1/2 x 8-1/211 x 17, 8-1/2 x 13-2/5 (216 mm x 340 mm), 
8-1/2 x 11, 8-1/2 x 11R, 5-1/2 x 8-1/2, A4, A3
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							5-18
SCANNER/INTERNET FAX
Contents
This section explains how to specify destination addresses, including selecting an address from the address book and 
retrieving an address by entering a search number.
RETRIEVING A DESTINATION FROM THE 
ADDRESS BOOK
The address book screen shows stored destinations as one-touch keys.
The destinations are displayed in order by search number.
The address book screen shows the destinations of all modes of the image send function. Each one-touch key shows 
the name of the destination and an icon indicating the mode to be used.
ENTERING DESTINATIONS
IconMode
Fax
Scan to E-mail
Internet fax (Direct SMTP)
Scan to FTP
Scan to Network Folder
Scan to Desktop
Group key with multiple destinations
 For information on storing addresses in the address book, see STORING DESTINATION ADDRESSES FOR EACH 
SCAN MODE IN THE ADDRESS BOOK (page 5-6).
 For information on storing destinations for Scan to Desktop, see STORING A DESTINATION FOR SCAN TO DESKTOP 
(page 5-7).
System Settings: Address Book (page 7-16)
This is used to store Scan to E-mail and Internet fax addresses in one-touch keys.
Auto ReceptionFax Memory:100%
III III
GGG GGG
EEE EEE
CCC CCC
AAA AAA
JJJ JJJ
HHH HHH
FFF FFF
DDD DDD
BBB BBB12
51510
Global
Address Search
Address Review
Address Entry
Preview
Condition
SettingsToCc
ABCDFreq.EFGHIJKLMNOPQRSTUVWXYZetc.Sort Address
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							5-19
SCANNER/INTERNET FAX
Contents
RETRIEVING A DESTINATION
A destination is retrieved by selecting its one-touch key.
1
Touch the [Address Book] key.
2
Specify the destination.
(1) Touch the index tab where the destination 
is stored.
(2) Touch the one-touch key of the desired 
destination.
If you select an incorrect destination, touch the key again 
to cancel the selection.
(3) Touch the [To] key.
This enters the selected destination.
 It is convenient to store frequently used destinations in the [Freq.] index. Specify that a destination be displayed in 
the [Freq.] index when you store the destination.
To continue specifying other destinations...
It is possible to specify multiple scan mode (Scan to E-mail, Scan to FTP, Scan to Desktop, Scan to Network 
Folder), Internet fax, and fax mode destinations when performing a broadcast transmission (maximum of 500 
destinations). To specify multiple destinations, repeat (1) through (3) of this step.
When performing Scan to E-mail, you can select a one-touch key and then touch the [Cc] key or the [Bcc] key to 
send Cc or Bcc copies of the e-mail.
System Settings (Administrator): Bcc Setting
This setting enables or disables Bcc delivery. When enabled, the [Bcc] key appears in the address book screen.
System Settings (Administrator): Must Input Next Address Key at Broadcast Setting
This setting determines whether or not the [Next Address] key can be omitted before specifying the next destination. 
Factory default setting: the [Next Address] key can be omitted.
System Settings (Administrator): Disable Switching of Display Order
This is used to disable switching of the order of display of the one-touch keys in the address book screen. The currently 
selected display order will be the order that is used after this setting is enabled.
A4AutoAuto
Auto
File
Quick File
Address Review
Send Settings
Address Entry
Address Book
USB Mem. ScanFaxInternet FaxPC Scan
Special Modes
Colour Mode
File Format
Resolution
Exposure
OriginalScan:
Scan
Send:
200X200dpi
Preview
PDF
Mono2
Auto ReceptionFax Memory:100%
12
III III
GGG GGG
EEE EEE
CCC CCC
AAA AAA
JJJ JJJ
HHH HHH
FFF FFF
DDD DDD
BBB BBB
ToCc51510
Global
Address Search
Address Entry
Address Review
Condition
Settings
ABCDFreq.EFGHIJKLMNOPQRSTUVWXYZetc.
Preview
Sort Address
(3) (2)
(1)
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							5-20
SCANNER/INTERNET FAX
Contents
CHECKING AND DELETING THE SELECTED 
DESTINATIONS
When multiple destinations have been selected, you can display and check the destinations. You can also delete a 
destination from the list (cancel selection of the destination).
1
Touch the [Address Review] key.
2
Check the destinations and then touch 
the [OK] key.
To check Cc or Bcc destinations, touch the corresponding tab.
To cancel selection of a destination...
Touch the one-touch key of the destination that you wish to cancel. A message will appear to confirm the deletion. 
Touch the [Yes] key. Touch the [Detail] key to check the specified destination type and name.
Auto ReceptionFax Memory:100%
AAA AAABBB BBB
ToCc
12
51510
Global
Address Search
Address Entry
Address Review
Condition
Settings
III III
GGG GGG
EEE EEE
CCC CCC
JJJ JJJ
HHH HHH
DDD DDD
FFF FFF
ABCDFreq.EFGHIJKLMNOPQRSTUVWXYZetc.
Preview
Sort Address
  To
001
003
005
007
009
011
002
004
006
008
010
012
  Cc
12
Address ReviewOK
AAA AAA
KKK KKK
MMM MMM
OOO OOO
QQQ QQQ
SSS SSS
BBB BBB
LLL LLL
NNN NNN
PPP PPP
RRR RRR
TTT TTT
YesNoDetail
Deselect the address?
AAA AAA
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							5-21
SCANNER/INTERNET FAX
Contents
USING A SEARCH NUMBER TO RETRIEVE 
A DESTINATION
A destination stored in the address book can be retrieved using the   key. This can be done in the base screen of any 
of the modes or in the address book screen.
1
Touch the   key.
2
Enter the 4-digit search number of the 
address with the numeric keys.
When the 4-digit search number is entered, the stored address 
is retrieved and specified as a destination.
 The search number is programmed when the destination is stored in the address book.
 If you do not know the search number, print the one-touch address list using Sending Address List in the system 
settings.
 When entering search numbers such as 0001 and 0011, 0 can be omitted. For example to enter 0001, enter 
1 and touch the   key or the [Next Address] key.
If an incorrect search number is entered...
Press the [CLEAR] key ( ) to clear the number and enter the correct number.
A4AutoAuto
Auto
File
Quick File
Address Review
Send Settings
Address Entry
Address Book
USB Mem. ScanFaxInternet FaxPC Scan
Special Modes
Colour Mode
File Format
Resolution
Exposure
OriginalScan:
Scan
Send:
200X200dpi
Preview
PDF
Mono2
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							5-22
SCANNER/INTERNET FAX
Contents
ENTERING AN ADDRESS MANUALLY
Scan to E-mail, Internet fax, Network Folder and data entry mode addresses can be manually entered.
1
Display the address input screen.
(1) Touch the [Address Book] key in the base 
screen.
Before touching the [Address Entry] key in the base 
screen, touch the tab of the mode that you wish to use.
(2) Touch the [Address Entry] key.
2
Enter the destination address.
(1) Touch the key of the desired delivery 
method.
 Touch the [E-mail] key to open the delivery method 
selection screen. Normally the [To] key is touched.
 Touch the [Network Folder] key to open the network 
folder entry screen. To specify a network folder, see 
SPECIFYING A NETWORK FOLDER (page 5-23).
 If you touched the [Address Entry] key in the base 
screen in step 1, the delivery methods that can be 
selected vary depending on the mode being used.
(2) Enter the destination address in the text 
entry screen that appears.
Enter the destination address and touch the [OK] key.
For the procedure for entering text, see ENTERING 
TEXT (page 1-70) in 1. BEFORE USING THE 
MACHINE.
 If you wish the destination to be a Cc destination, touch the [Cc] key.
 The [Bcc] key only appears when Bcc has been enabled using Bcc Setting in the system settings (administrator). 
If you wish the destination to be a Bcc destination, touch the [Bcc] key.
 When Internet fax mode is selected, the base screen appears after the destination address is entered. However, if 
I-Fax Reception Report On/Off Setting is enabled in the system settings (administrator), the reception report 
request screen will appear. If you wish to receive a report, touch the [Yes] key. If not, touch the [No] key. (When 
Direct SMTP is used, transmission confirmation is not performed.)
System Settings (Administrator): I-Fax Reception Report On/Off Setting
This setting is used to request a reception report when an Internet fax is sent. When the destination is specified by directly 
entering the address, a message will appear asking you if you wish to receive a report. (When Direct SMTP is used, 
transmission confirmation is not performed.)
System Settings (Administrator): Bcc Setting
This setting enables or disables Bcc delivery. When enabled, the [Bcc] key appears in the address book screen and the 
delivery type selection screen.
Auto ReceptionFax Memory:100%
12
51510
Global
Address Search
Address Entry
Address Review
Condition
SettingsToCc
III III
GGG GGG
EEE EEE
CCC CCC
AAA AAA
JJJ JJJ
HHH HHH
FFF FFF
DDD DDD
BBB BBB
ABCDFreq.EFGHIJKLMNOPQRSTUVWXYZetc.Sort Address
Preview
(2)
E-mail
Select the destination type.
Internet Fax
Network Folder
Direct SMTP
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							5-23
SCANNER/INTERNET FAX
Contents
SPECIFYING A NETWORK FOLDER
A network folder on a server or computer connected to the same network as the machine can be directly specified. 
Select [Network Folder] in step 2 on the previous page and follow the steps below.
1
Touch the [Browse] key.
 To directly enter a folder, touch the [Folder Path] key. A 
text entry screen will appear.
 If a user name and password are required, check with 
the administrator of the server and enter the user name 
and password.
For the procedure for entering text, see ENTERING TEXT (page 1-70) in 1. BEFORE USING THE MACHINE.
CancelOK
Browse
Folder Path
User Name
Password
Network Folder
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