Sharp MX M363N User Manual

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This section explains special modes that can be used for fax transmission.
SPECIAL MODES
When the [Special Modes] key is touched in the base screen, the special modes menu screen appears. The special 
modes menu consists of two screens. Touch the   key to switch between the two screens. When the [OK] key is 
touched in the special modes screen, the selected settings are entered and the base screen reappears.
1st screen 2nd screen
(1) [Program] key
☞STORING FAX OPERATIONS (Program) (page 
4-72)
(2) [Erase] key
☞ERASING PERIPHERAL SHADOWS ON THE 
IMAGE (Erase) (page 4-74)
(3) [Dual Page Scan] key
☞TRANSMITTING AN ORIGINAL AS TWO 
SEPARATE PAGES (Dual Page Scan) (page 4-76)
(4) [Timer] key
☞SENDING A FAX AT A SPECIFIED TIME (Timer) 
(page 4-78)
(5) [2in1] key
☞SENDING TWO PAGES AS A SINGLE PAGE (2in1) 
(page 4-80)
(6) [Card Shot] key
☞SENDING BOTH SIDES OF A CARD AS A SINGLE 
PAGE (Card Shot) (page 4-83)
(7) [Job Build] key
☞SENDING A LARGE NUMBER OF PAGES (Job 
Build) (page 4-86)(8) [Mixed Size Original] key
☞TRANSMITTING ORIGINALS OF DIFFERENT 
SIZES (Mixed Size Original) (page 4-88)
(9) [Slow Scan Mode] key
☞FAXING THIN ORIGINALS (Slow Scan Mode) (page 
4-90)
(10) [Original Count] key
☞CHECKING THE NUMBER OF SCANNED 
ORIGINAL SHEETS BEFORE TRANSMISSION 
(Original Count) (page 4-92)
(11) [File] key
Touch this to use the File function of document filing 
mode.
(12) [Quick File] key
Touch this to use the Quick File function of document 
filing mode.
(13) [Verif. Stamp] key*
☞STAMPING SCANNED ORIGINALS (Verif. Stamp) 
(page 4-94)
SPECIAL MODES
Transaction
Report
Own Name
SelectMemory BoxPolling
OKFax/Special Modes
22
Verif.
Stamp
2in1
Fax/Special Modes
Card Shot
OK
Dual Page
Scan
Slow Scan
Mode
Quick File
Mixed Size
Original
Erase
Job
Build
Original
CountFile
Program
Timer12
(1) (2) (3)
(4) (5) (6)
(7) (8) (9)
(10)
(11)
(12)(13) (14)
(15) (16) (17)
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(14) [Transaction Report] key
☞CHANGING THE PRINT SETTINGS FOR THE 
TRANSACTION REPORT (Transaction Report) 
(page 4-96)
(15) [Own Name Select] key
☞TEMPORARILY CHANGING THE SENDER 
INFORMATION (Own Name Select) (page 4-99)(16) [Memory Box] key
☞SENDING A FAX WHEN ANOTHER MACHINE 
POLLS YOUR MACHINE (Polling Memory) (page 
4-103)
(17) [Polling] key
☞CALLING A FAX MACHINE AND INITIATING 
RECEPTION (Polling) (page 4-100)
* Does not appear when the stamp unit is not installed.
[OK] key and [Cancel] key
In some cases two [OK] keys and one [Cancel] key will appear in the special mode screens. The keys are used as 
follows:
(A) Enter the selected special mode setting and return to the base screen.
(B) Enter the selected special mode setting and return to the special modes menu screen. Touch this key when you 
wish to continue selecting other special mode settings.
(C) During selection of special mode settings, this key returns you to the special modes menu screen without saving the 
settings. When settings have been completed, this cancels the settings and returns you to the special modes menu 
screen.
Special modes can generally be combined with other special modes, however, there are some combinations that are not 
possible. If a prohibited combination is selected, a message will appear in the touch panel.
Fax/Special Modes
Erase
Centre
Erase
Side Erase
Edge
EraseEdge+Centre
EraseEdge
CancelOK
OK
10(0~20)
mm
(C)
(A)
(B)
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STORING FAX OPERATIONS (Program)
A program is a group of transmission settings stored together. When transmission settings are stored in a program, the 
settings can be retrieved and used for a fax job by means of a simple operation.
For example, suppose that the same A4 (8-1/2 x 11) size documents are distributed to branch offices in various 
regions once a month.
(1) The same documents are faxed to each branch office
(2) To save paper, two document pages are faxed as a single page
(3) Smudges on the edges of the documents are erased before transmission
When a job program is not storedWhen a job program is stored
Enter the fax numbers of the branch offices
Select the 2in1 function.
Select erase settings.
Press the [START] key.
The originals are scanned and transmitted.Retrieve the stored program.
Press the [START] key.
The originals are scanned and transmitted.
Considerable time is required to send the documents each 
month because the above sett ings must be selected.
In addition, mistakes may occasionally be made when 
selecting the settings , so incorrect transmissions may occur.When a program is stored, sett ings are selected with ease by 
simply pressing the program key.
In addition, transmission takes place based on the stored 
settings so there are no chances for mistakes.
• Programs are stored, edited, and deleted using A ddress Control in the system settings. See Program (page 
7-19) in 7. SYSTEM SETTINGS.

Programs can also be stored using the Web pages. Click  [Job Programs] and then [Image Send] in the Web page menu.
 The settings stored in a program will be retained even after  the program is used for transmission. The same settings can 
be used repeatedly for transmission.
 The following settings can be stored in programs. Destinations: One-touch keys, group keys, search numbers
Image settings: Original scan size, Image orient ation, duplex scanning, exposure, resolution
Special modes: Polling reception, Erase, Dual Page Sc an, Job Build, Mixed Size Original, Slow Scan Mode, 
Original Count, Verif. Stamp, 2in1
Preview
F-code communication: A destination that includes an F- code can be stored to perform an F-code operation.
 Up to 48 programs can be stored.
 Up to 500 destinations can be stored in each program.
12
12
12
A4 (8-1/2 x 11) size 
documents to be distributed Fax received by recipients.
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1
Place the original.
Place the original in the document feeder tray or on the document glass as appropriate for the functions stored in the 
program.
2
Select the special modes.
(1) Touch the [Special Modes] key.
(2) Touch the [Program] key.
☞SPECIAL MODES (page 4-70)
3
Retrieve the stored program.
(1) Touch the desired program key.
(2) Touch the [OK] key.
4
Select additional settings.
When a program is used, the following settings can be 
additionally specified:
 Image settings: Original scan size*, send size
 Special modes: Timer Transmission, Card Shot, File, Quick 
File, Own Name Select, Transaction Report
* When stored in the program, this cannot be additionally 
specified.
 The screen that appears will vary depending on the destination stored in the program.
 The mode cannot be changed here.
 Functions stored in the program cannot be cancelled here.
5
Press the [START] key.
Scanning begins.
 If you inserted the original pages in the document feeder tray, all pages are scanned.
A beep will sound to indicate that scanning is finished.
 If you are scanning the original on the document glass, scan each page one page at a time.
When scanning finishes, place the next original and press the [START] key. Repeat until all pages have been scanned and 
then touch the [Read-End] key.
A beep will sound to indicate that scanning is finished.
To cancel scanning...
Press the [STOP] key ( ).
Program C
Program A
Program
Program E
Program G
Program I
Program K
Program D
Program B
Program F
Program H
Program J
Program L
OK
12
(1)(2)
Program : Program C
0123456789
AutoAuto
Auto
USB Mem. ScanFax
Special Modes
Resolution
Exposure
Original
Scan
Standard
Auto ReceptionFax Memory:100%
Internet FaxPC Scan
Scan:Send:A4
File
Quick File
Address Review
Preview
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ERASING PERIPHERAL SHADOWS ON THE 
IMAGE (Erase)
The erase function is used to erase shadows on images produced when scanning thick originals or books. (This function 
erases the parts of the image where shadows tend to form. The function does not detect shadows and erase only the 
shadows.)
Scanning a thick book
Erase modes
Shadows appear here.
Not using the erase 
functionUsing the erase 
function
Shadows appear in the image.No shadows appear.
1
Place the original.
Place the original face up in the document feeder tray, or face down on the document glass.
2
Enter the destination fax number.
☞
ENTERING DESTINATIONS (page 4-17)
3
Select the special modes.
(1) Touch the [Special Modes] key.
(2) Touch the [Erase] key.
☞SPECIAL MODES (page 4-70)
Edge EraseCentre Erase Edge + Centre EraseSide Erase
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4
Select the erase settings.
(1) Touch the desired erase mode.
Select one of the 4 erase modes.
Touch the [Side Erase] key to open the following screen.
Touch the checkbox of the edge that you wish to erase 
and make sure that a checkmark ( ) appears.
When performing two-sided scanning, set the erase edge 
on the reverse side.
 If you touch the [Same Side as Side 1] key, the edge in 
the same position as on the front side will be erased.
 If you touch the [Different Side from Side 1], the edge in 
the position opposite to the erased edge on the front 
side will be erased.
When you have completed the settings, touch the [OK] 
key.
(2) Set the erasure width with the   keys.
0 mm to 20 mm (0 to 1) can be entered.
(3) Touch the [OK] key.
5
Press the [START] key.
Scanning begins.
 If you inserted the original pages in the document feeder tray, all pages are scanned.
A beep will sound to indicate that scanning is finished.
 If you are scanning the original on the document glass, scan each page one page at a time.
When scanning finishes, place the next original and press the [START] key. Repeat until all pages have been scanned and 
then touch the [Read-End] key.
A beep will sound to indicate that scanning is finished.
To cancel scanning...
Press the [STOP] key ( ).
When the erase function is used, erase takes place at the edges of the original image. If you also use a reduction or an 
enlargement setting, the erase width will change according to the selected ratio. For example, if the erase width setting is 
20 mm (1) and the image is reduced to 50%, the erase width will be 10 mm (1/2).
To cancel an erase setting...
Touch the [Cancel] key in the screen of step 4.
System Settings (Administrator): Erase Width Adjustment
The default erase width setting is linked to the copy mode system setting, and can be set from 0 mm to 20 mm (0 to 1). The 
factory default setting is 10 mm (1/2).
Fax/Special ModesOK
Erase
Edge
EraseEdge
OKCancel
Side Erase
Centre
EraseEdge+Centre
Erase
10(0~20)
mm
(2)(3)(1)
Different Sidefrom Side 1
Erase
UpErase position
for Original Side 2
Same Side asSide 1
CancelSide Erase
LeftRight
Down
OK
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TRANSMITTING AN ORIGINAL AS TWO 
SEPARATE PAGES (Dual Page Scan)
The left and right sides of an original can be transmitted as two separate pages. This function is useful when you wish to 
fax the left and right pages of a book or other bound document as separate pages.
Example: Faxing the left and right pages of a book
Example:
Book or bound document
The left and right pages are sent as two pages.
Original scan sizeTransmitted image
A3 (11 x 17) x 1 pageA4 (8-1/2 x 11) x 2 pages
 When using dual page scan, the original must be placed on the document glass.
 The send size cannot be changed.
1
Place the original face down on the 
document glass.
Align the centre of the original with the appropriate size mark 
.
2
Enter the destination fax number.
☞
ENTERING DESTINATIONS (page 4-17)
A3
(11 x 17)
Size mark
The page on this side 
is scanned first.
Centreline of 
A3 originalCentreline of 
11 x 17 original
Centreline of original
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3
Select Dual Page Scan.
(1) Touch the [Special Modes] key.
☞SPECIAL MODES (page 4-70)
(2) Touch the [Dual Page Scan] key so that it is 
highlighted.
(3) Touch the [OK] key.
4
Press the [START] key.
Scanning begins.
When scanning finishes, place the next original and press the [START] key. Repeat until all pages have been scanned and 
then touch the [Read-End] key.
A beep will sound to indicate that scanning is finished.
To cancel scanning...
Press the [STOP] key ( ).
 To erase shadows caused by the binding of a book or other bound document, use the erase function. (Note, however, that 
Centre Erase and Edge + Centre Erase cannot be used.)
 When the scan size of the original is specified by numerical values, this function cannot be used.
To cancel Dual Page Scan...
Touch the [Dual Page Scan] key in the screen of step 3 so that it is not highlighted.
Fax/Special Modes
2in1
Dual Page
Scan
Card Shot
OK
Slow Scan
Mode
Quick File
Mixed Size
Original
Erase
Job
Build
File
Program
Timer12
Original
Count
(2)(3)
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SENDING A FAX AT A SPECIFIED TIME 
(Timer)
When this function is used, transmission takes place automatically at a specified time.
The timer transmission function makes it easy to perform reserved transmissions, broadcast transmissions and other 
transmissions at night or other times when phone rates are low.
A timer setting can also be specified for polling reception to receive a fax when you are not present.
 When a timer transmission is set, keep the main power switch on. Transmission will not take place if the main power is 
turned off at the specified time.
 When performing a timer transmission, you must scan the original into memory when you set up the transmission. It is not 
possible to leave the document in the auto document feeder or on the document glass and have it scanned at the reserved 
time of transmission.
 Settings selected for a timer transmission (exposure, resolution, special modes, etc.) are automatically cleared after the 
transmission is finished. (However, when the document filing function is used, the scanned original and settings are stored 
on the built-in hard drive.)
1
Place the original.
Place the original face up in the document feeder tray, or face down on the document glass.
2
Enter the destination fax number.
☞
ENTERING DESTINATIONS (page 4-17)
3
Select the special modes.
(1) Touch the [Special Modes] key.
(2) Touch the [Timer] key.
☞SPECIAL MODES (page 4-70)
During the day, set up a 
broadcast transmission to 
take place at 20:00At 20:00, the broadcast 
transmission begins automatically
(Transmission to the first destination 
takes place)
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4
Set the time with the   keys.
(1) Specify the day.
If you do not wish to specify a day, select [---]. In this 
case, transmission will begin when the time specified in 
(2) arrives.
(2) Specify the time (hour, minute)
Select the time in 24-hour format.
You can also directly touch a numeric display key to 
change the setting with the numeric keys.
(3) Touch the [OK] key.
When this screen is opened, the setting will show the current time. If the time is not correct, press the [CLEAR ALL] 
key ( ) to cancel the operation. Correct the time in the system settings and then perform the timer transmission 
procedure.
☞CHECKING THE DATE AND TIME (page 4-6)
5
Press the [START] key.
Scanning begins.
 If you inserted the original pages in the document feeder tray, all pages are scanned.
A beep will sound to indicate that scanning is finished.
 If you are scanning the original on the document glass, scan each page one page at a time.
When scanning finishes, place the next original and press the [START] key. Repeat until all pages have been scanned and 
then touch the [Read-End] key.
A beep will sound to indicate that scanning is finished.
 The time can be specified up to a week in advance.
 Up to 94 timer transmissions can be stored at once.
 Only one timer polling operation can be stored at once. If you wish to poll multiple machines, store a serial polling timer 
operation.
 If another transmission is in progress when the specified time arrives, the timer operation will begin after that transmission 
is finished.
 Other operations can be performed after a timer transmission is set up.
 This function cannot be used in direct transmission mode or when the speaker is used to dial.
 If a timer transmission is given priority in the job status screen, the time specification is cancelled. The transmission will 
begin as soon as the job in progress is completed.
☞GIVING PRIORITY TO A RESERVED FAX JOB (page 4-134)
To cancel timer transmission...
Touch the [Cancel] key in the screen of step 4.
Fax/Special ModesOK
10---00
Timer
Day of the Week
hh.mm.
OKCancel
Time
(1)(2)(3)
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