Palmone Tungsten E Handheld Instructions

							61
CHAPTER 5
Using Calendar
Calendar enables you to quickly and easily schedule appointments or any 
kind of activity associated with a time and date. You can attach notes to 
Calendar events and set alarms to remind you when they happen. 
NOTECertain tasks are common among several handheld applications. For more 
information, see Chapter 4, “Working with Applications.”
To open Calendar:
nPress the Calendar application button on the front panel of your handheld. 
Calendar opens to Agenda View by default.
TIPPress the Calendar application button repeatedly to cycle through the 
Agenda, Day, Week, and Month views.
Calendar button 
						

							Chapter 5 Using Calendar
62
Working in Agenda View
The Agenda View shows you your daily appointments and events, Task items in 
one screen. you can also choose to show messages from your e-mail program.
To display the Agenda View:
nTap the Agenda View button.
Setting Agenda View display options
You can customize the Agenda View appearance using the Display Options dialog 
box. To set the start and stop times for the calendar screens, see “Option menu/
Preferences” later in this chapter.
Agenda View buttonTap an appointment to go 
to event in Day View
Tap a task to go to item in Tasks
If there is space on the screen, the next 
event on your Calendar displays
Status of Task items
Default View
Choose from the pick list the view that displays when you 
open Calendar.
Show Due TasksDisplays tasks that are due today and tasks that are past 
due.
Show MessagesShows the number of read and unread e-mail messages.
Background ImageDisplays a background image in Agenda view. 
						

							Working in Day View
63
Working in Day View
Day View shows the calendar of your events for an entire day. Day View is the 
working area of Calendar, where you schedule and remove events, and set alarms.
To display the Day View:
nTap the Day View button.
Setting Day View display options
You can customize the Day View appearance using the Display Options dialog 
box. To set the start and stop times for the calendar screens, see “Option menu/
Preferences” later in this chapter.
Day View buttonTap to view repeating Event Details dialog box
Tap to view alarm Event Details dialog box
Tap to view note
Tap to view previous or next day
Tap to select a category to view from pick list
Colored circle in category column. The 
color indicates the category of the event.
Show Category List
By default, the Category pick list does not appear at the 
top of the screen. You can choose to have the pick list 
display by selecting the check box.
Default ViewChoose from the pick list the view that displays when you 
open Calendar. 
						

							Chapter 5 Using Calendar
64
Scheduling an event
When you schedule an event, its description appears on the time line, and its 
duration is automatically set to one hour. 
To schedule an event for the current day:
1.Tap the time line that corresponds to the beginning of the event or tap New.
2.Enter a description of the event. You can enter up to 255 characters.
3.If the event is one hour long, skip to step 5. If the event is longer or shorter than 
an hour, tap the time of the event to open the Set Time dialog box. 
TIPYou can also use the Graffiti® 2 input area to open the Set Time dialog box. 
Make sure that no event is selected, and then on the number side of the Graffiti 
2 input area, write a number for the start time of the event.
Show Time BarsActivates the time bars that appear in the Day View. The 
time bars show the duration of an event and illustrate 
event conflicts.
Show Category ColumnDisplays the color-coded circle between the time and 
event. The color indicates the category the event is filed 
under.
Ta p  a  
time line
Enter event  Time bar 
shows 
duration 
						

							Working in Day View
65
4.Do one of the following:
– Tap the time columns on the right side of the Set Time dialog box to set the 
start time, and then tap the End Time box and tap the time columns to set the 
end time.
– Tap All Day to automatically insert the start and end time of the event as 
defined in your Calendar Preferences.
5.Ta p  O K .
6.Tap a blank area of the screen to deselect the event. A vertical line appears next 
to the time, indicating the duration of the event.
If two or more events have the same start and end time, the time appears only 
once.
NOTEYou can schedule events that span midnight so that they appear in the list of 
events for two days. An event spanning midnight is automatically created when your 
End Time precedes a Start Time. An event spanning midnight cannot be longer than 
24 hours.
To schedule an event for another day:
1.Select the date you want for the event by doing one of the following: 
– Tap the day of the week that you want in the date bar at the top of the screen. 
If necessary, tap the Previous week or Next week scroll arrows to move to 
another week.
Start time 
highlightedTap to scroll to 
earlier hours
Tap to scroll to 
later hours
Tap to change 
hours
Tap to change 
minutesTap to automatically 
fill the start and end 
times
Tap to create an 
untimed event
Previous 
weekNext 
week
Tap to select a day of 
the current week 
						

							Chapter 5 Using Calendar
66
– Press Right or Left on the navigator to scroll to the next or previous day.
– Press Up or Down on the navigator to scroll within the current day.
– Tap Go To at the bottom of the screen to open the Go to Date dialog box. 
Select a date by tapping a year, month, and day in the calendar.
2.After you locate the date, follow the steps for scheduling an event for the 
current day.
To schedule an untimed event: 
1.Select the date that you want for the event.
2.Ta p  N e w.
3.Tap No Time, so that no start or end times are defined for the new event.
TIPYou can also create a new untimed event by making sure no event is 
selected and then writing letters in the Graffiti 2 input area.
4.Enter a description of the event.
5.Tap a blank area on the screen to deselect the untimed event.
If you create an event and decide later that there is no particular start or end time, 
you can easily change it to an untimed event. Tap the time of the event in the 
Calendar screen, tap No Time, and then tap OK.
TIPTo attach a note to an entry and work with attached notes, see“Attaching notes” 
in Chapter 4.
Previous yearNext year
Tap to select
current date Tap to select a 
month
Tap to select a 
day
New 
untimed 
event 
						

							Working in Day View
67
Scheduling repeating or continuous events
The Repeat function enables you to schedule events that recur at regular intervals 
or that extend over a period of consecutive days. 
To schedule a repeating or continuous event:
1.Select the event.
2.Ta p  D e t a i l s .
3.Tap the Repeat box to open the Change Repeat dialog box.
4.Tap Day, Week, Month, or Year to set how often the event repeats.
For a continuous event, tap Day.
5.On the Every line, enter a number that corresponds to how often you want the 
event to repeat 
For example, if you select Month and enter the number 2, the event repeats 
every other month.
6.To specify an end date for the repeating or continuous event, tap the End on 
pick list and tap Choose Date. Use the date picker to select an end date.
7.Ta p  O K .
After you schedule a repeating or continuous event, the Repeat icon   appears at 
the far right of the event.
To delete repeating events:
1.Select the record you want to delete.
2.Tap the Menu icon  . 
3.Select Delete Event from the Record menu.
4.Do one of the following:
– Tap Current to delete only the current event item.
– Tap Future to delete the current and all future event items and reset the end 
date of the repeating event to the last shown date.
– Tap All to delete all occurrences of the repeating event.
5.Ta p  O K .
Setting an alarm for an event
The Alarm setting enables you to set an alarm for events in your Calendar. When 
you set an alarm, the Alarm icon   appears at the far right of the event. When the 
alarm is triggered, a reminder message also appears onscreen. 
						

							Chapter 5 Using Calendar
68
To set an alarm for an event:
1.Select the event to which you want to assign an alarm.
2.Ta p  D e t a i l s .
3.Tap the Alarm check box to select it.
The default setting, 5 Minutes, appears.
4.Tap the pick list to select Minutes, Hours, or Days.
5.Select the 5 and enter any number from 0 to 99 (inclusive) as the number of time 
units.
6.Ta p  O K .
7.When the reminder message appears onscreen, do one of the following:
– Tap OK to permanently dismiss the reminder and return to the current 
screen.
– Tap Snooze to dismiss the reminder and return to the current screen. An 
attention indicator blinks in the upper-left corner of the screen to remind you 
of the pending alarm, and the reminder message appears again five minutes 
later.
– Tap Go To to open Calendar. Calendar will open and display the event 
associated with the alarm. 
Alarm for untimed events: You can set a silent alarm for an untimed event. In this 
case the alarm is triggered at the specified period of minutes, hours, or days before 
midnight (beginning) of the day of the untimed event. When the alarm is triggered, 
the reminder list displays the alarm message until you clear it. See“Receiving 
alerts” in Chapter 4 for details.
For example, you set an alarm for an untimed event that occurs on February 4. If 
the alarm is set for 5 minutes, the reminder message appears at 11:55 PM on 
February 3. The reminder remains in the reminder list until you turn on your 
handheld and dismiss it.
Tap here to 
select unit of time Enter number of 
time units here 
						

							Working in Day View
69
Setting an event location
Events can have a location that appears in the Day view and in the Details view.
To add an event location:
1.Select an event.
2.Ta p  D e t a i l s .
3.Tap Location and enter a location.
4.Ta p  O K .
In Day view, the location appears in parenthesis after the event description.
Rescheduling an event
You can easily make changes to your schedule with your handheld. 
To reschedule an event:
1.Select the event you want to reschedule.
2.Ta p  D e t a i l s .
3.To change the time, tap the Time box, and then tap a new time.
4.To change the date, tap the Date box, and then tap a new date.
5.Ta p  O K .
Using categories
Categories are a way to group similar events so that they can be viewed separately. 
The color coding in Calendar makes it easy to track events from different categories 
when all events are shown. For more information on categories, see“Categorizing 
applications” in Chapter 4.
To categorize an event:
1.Select the event you want to categorize.
2.Ta p  D e t a i l s .
3.Tap Category pick list and select a category
4.Ta p  O K .
To edit a category or create a new category:
1.Select the event you want to categorize.
2.Ta p  D e t a i l s .
3.Tap Category pick list and select a Edit Categories 
						

							Chapter 5 Using Calendar
70
4.Perform one of the following:
– To edit a category, select a category and tap Edit.
– To create a new category, tap New.
The Edit Category dialog box opens.
5.Enter a new name and select a color.
6.Ta p  O K .
Working in Week View
Week View shows the calendar of your events for an entire week. 
To display the Week View:
1.Tap the Week View button.
2.Tap the navigation controls to move forward or backward a week at a time, or 
tap on a column to display details of an event. 
The Week View also shows untimed events and events that are before and after 
the range of times shown. Continuous events appear in green with the Repeat 
icon .
Previous 
weekNext week
Tap for that day
Bar indicates earlier event 
Bar indicates later event  Diamond indicates untimed event
Dashed line indicates continuous event
Box indicates event. Color shows category