Palmone Tungsten E Handheld Instructions

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Among the types of attachments you can receive are the following handheld 
application files:
nContacts entries
nCalendar appointments
nTasks list items
nText memos
You can also save downloaded files to an expansion card. See “Saving attachments 
to an expansion card” later in this chapter for information.
NOTEThe maximum message size that you can retrieve is 60KB for the body text 
and approximately 5MB of total data for any attachments. If the attachment is too 
large, it cannot be downloaded to the handheld. Because downloading large 
messages can consume handheld resources, the VersaMail application displays the 
size of and asks if you want to continue downloading any message that exceeds your 
maximum message size, up to a total size of 5MB.
To download an attachment:
1.In the Inbox, tap the message with the attachment. 
A paper clip icon appears on the message’s icon if the message has an 
attachment that has been downloaded.
If you choose to get messages by subject only, you must tap More for each 
downloaded message in order to view the body of the e-mail message plus any 
attachments, up to the maximum message size. If the downloaded message 
(either body text alone or body text plus any attachments) exceeds your 
maximum message size, you see a message showing that the message and/or 
attachments were too large and asking if you would like to continue 
downloading them. 
Paper clip icon 
indicates 
downloaded 
attachment 
						

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For example, if the maximum message size is 5KB and you download a body of 
2KB, then any attachment under 3KB is also downloaded, and any attachment 
over 3KB is not. See “Downloading large attachments” later in this chapter.
2.Tap the red paper clip icon in the upper-right corner. If the attachment is not 
downloaded, a paper clip icon will not appear even though the message was 
sent with an attachment. You must download the attachment for the paper clip 
icon to appear.
3.Your options for working with a downloaded attachment vary according to the 
file type.
Type Action
Viewable file: 
text, Word doc, 
task, HTML, 
graphic, and so onTap the name of the attachment you want to view, and 
then tap View. If there are multiple viewers registered on 
your handheld for the attachment file type, either use the 
default viewer shown, or select a viewer from the list. For 
example, if you have two photo viewing applications on 
your handheld and you select a photo attachment on the 
list, the Viewer pick list appears containing the names of 
the photo viewing applications. Tap the pick list, and then 
select the application you want to use to view the photo 
attachment.
If there is only one viewer registered for the attachment 
file type, the viewer is shown without a list.
Palm OS 
application 
or database file 
(.prc or .pdb)Tap the name of the attachment you want, and then tap 
Install. The file is installed automatically.
Compressed Zip 
fileTap the name of the attachment you want, and then tap 
Unzip. The file uncompresses, and the files it contains are 
listed. Tap the name of the file you want to view or install, 
and then tap View or Install.
Tap red paper clip icon to view 
attachment 
						

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4.When you have finished viewing or installing the attachment, tap Done. This 
returns you to the Attachments dialog box, where you can select another 
attachment if you want to.
If there is no Done button on the attachment screen, tap the VersaMail icon   
on the Home screen to return to the Inbox of the account you were in.
5.When you have finished viewing or installing all attachments, tap Done on the 
Attachments dialog box. This returns you to the Message screen.
Downloading large attachments
Downloading and viewing a message with a single attachment that exceeds your 
maximum message size, or a message with multiple attachments whose total size 
exceeds your maximum message size, requires some extra steps.
To determine if a message has an attachment or multiple attachments that exceed the 
maximum message size:
nIn the Inbox, tap the message title.
If the message plus attachments exceeds the maximum message size, the More 
button   appears on the Message screen. In the case of multiple attachments, if 
some of the attachments were downloaded completely, you see both the red paper 
clip icon (indicating fully downloaded attachments) and the More button 
(indicating incompletely downloaded attachments).
Viewer pick list is displayed only if handheld has 
multiple viewers registered for attachment file 
type
Button displays View, Install, or 
Unzip, depending on the 
attachment file type
More button indicates that message 
plus any attachments exceeds 
maximum message size 
						

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To download a single attachment that exceeds the maximum message size:
1.Tap the More button.
2.Tap Yes to continue downloading the entire message with attachment.
When downloading is complete, the red paper clip icon appears and the More 
button is no longer displayed. Follow the procedure for viewing an attachment 
presented earlier in this chapter.
To download multiple attachments whose total size exceeds the maximum message size:
1.Tap the red paper clip icon.
Ta p  M o r e 
						

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2.Select one of the following:
– To view any fully downloaded attachments without continuing to download 
additional attachments, tap No. Follow the procedure for viewing an 
attachment presented earlier in this chapter.
– To continue downloading all messages, tap Yes. 
When downloading is complete, the Attachments dialog box appears, showing all 
downloaded messages. Follow the procedure for viewing an attachment presented 
earlier in this chapter.
Saving attachments to an expansion card
If you have purchased an expansion card that provides extra memory, you can save 
downloaded attachments to the expansion card.
To save an attachment to an expansion card:
1.Insert the expansion card into the slot on your handheld.
2.Follow the procedure for downloading attachments described earlier in this 
chapter.
3.On the Attachments screen, select the attachment you want to save, and then 
tap Save To Card.
4.Ta p  O K .
5.Repeat steps 3 and 4 for each attachment you want to save. 
						

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Attaching files from a handheld application
You can attach files on your handheld to e-mail messages you send. For example, 
you can attach files from the various handheld applications, such as a Calendar 
appointment (.vcs or .ics), tasks in the Tasks application (.vcs or .ics), or text memos 
(.txt). 
NOTEThe maximum size message you can send is 60KB for the body text and 
approximately 5MB of total data for any attachments. The maximum number of 
attachments for any e-mail message is ten, regardless of the attachments’ total size.
The types of files you can attach from a handheld application include the 
following:
nvCard (.vcf)
nvCal/iCal (.vcs/.ics)
nMemo/Text (.txt)
nPRC (.prc)
nPDB (.pdb)
nMicrosoft Word document (.doc)
nMicrosoft Excel spreadsheet (.xls)
To attach a file from a handheld application:
1.Tap the Menu icon  , tap Options, and then tap Attachment.
2.Tap the Type pick list, and then select the file type. The VersaMail application 
displays all file types that reside on your handheld that you are able to attach to 
an e-mail message. 
All files of the selected type appear in the Type box. For example, if you select 
Appointment (vCal/iCal), tap Calendar to see a list of appointments from a 
particular date that you can attach, or tap Tasks to see tasks. 
Select type of file you want to 
attach 
						

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3.Tap the file that you want to attach, and then tap Add.
The selected file appears in the Attachments box.
4.Repeat steps 2 and 3 for each attachment you want to add, and then tap Done.
TIPTo delete an attachment from an e-mail message, tap the attached file in 
the Attachments box and then tap Delete.
5.Tap Send or Outbox. 
Attaching files from an expansion card
If you have purchased an expansion card and have saved files to the card, you can 
attach files from the card to an e-mail message you are sending. The types of files 
you can attach from an expansion card include the following:
nWo r d  d o c s
nHTML files
nJPEG and GIF graphics files
nMP3 and WAV audio files
nAny other file type 
						

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To attach a file from an expansion card:
1.Insert the expansion card into the slot on your handheld.
2.On the New Message screen, tap the Menu icon  , tap Options, and then tap 
Attachment.
3.Tap the From pick list and select Files on Card.
4.Tap the Type pick list, and then select the file type. The VersaMail application 
displays all file types that reside on the card. You can select a particular file type, 
or select All Files to view all files on the card.
5.Tap the file that you want to attach, and then tap Add. 
						

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The selected file appears in the Attachments box.
6.Repeat steps 6 and 7 for each attachment you want to add, and then tap Done.
TIPTo delete an attachment from an e-mail message, tap the attached file in 
the Attachments box, and then tap Delete.
7.Tap Send or Outbox.
Forwarding an attachment
You can include an attachment on any message you forward, up to the maximum 
message size.
To forward a message with an attachment:
1.Tap the folders pick list, and then select the folder that contains the e-mail. 
2.Tap the e-mail message to display it.
3.Tap the Forward button.
4.Tap the word To. On the Recipient List screen, enter or look up the recipient 
address. See the procedure for creating e-mail earlier in this chapter for more 
information on addressing messages. 
5.Follow the procedure for attaching files presented earlier in this chapter.
Deleting messages
You can delete one or more e-mail messages from any folder. For example, you can 
delete old messages in the Inbox or messages that you were working on in the 
Drafts folder. When you delete a message, it is placed in the Trash folder. See 
“Emptying the trash” later in this chapter.
To delete messages on the server when you empty the trash on your handheld, you 
can select the Delete Msgs on Server setting in VersaMail Preferences. If you don’t 
periodically empty the trash and delete messages on the server, any incoming 
e-mail may “bounce” back to the sender. See “Setting preferences for getting and 
deleting e-mail” later in this chapter.  
						

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To delete one or more messages:
1.Tap the folders pick list, and then select the folder that contains the message you 
want to delete.
2.Do one of the following:
3.Press Right on the navigator to move to and open the Message menu.
4.Press Down on the navigator to move to the Delete option, and then press Select 
to delete the message.
TIPAlternately, you can tap the message icon next to a selected e-mail 
message, and then select Delete, or tap the Menu icon  , and then select Delete. 
5.Ta p  O K .
6.(Optional) Tap Also delete message(s) on server if you want to delete the 
messages from the server now.
The selected messages move to the Trash folder and are deleted from your 
handheld when you empty the trash. You can empty the trash manually, or set 
the preference to automatically empty the trash. By default, the trash auto-
empties all deleted e-mail older than one week. See “Emptying the trash” later 
in this chapter for more information. 
IMPORTANTIf you delete a message on the server, you cannot retrieve it and view it 
again later.
Item to delete Action
One messageTap the bullet next to the message’s icon.
Multiple 
messagesTap the bullet next to the icon of each message that you want 
to delete.
A group of 
adjacent 
messagesDrag the stylus along the left of the message icons. To select 
another group, lift the stylus and select the next group of 
messages.