Palmone Tungsten E Handheld Instructions

							Checking off a task
121
Checking off a task
You can check off a task to indicate that you’ve completed it. You can set options 
to record the date that you complete the task, and you can show or hide completed 
items. See “Setting Tasks Preferences” later in this chapter.
To check off a task:
nTap the check box on the left side of the item.
Changing task details
The Tasks Details dialog box enables you to change settings for individual items. 
To display the Tasks Details dialog box:
1.Tap the text of the item whose details you want to change.
TIPYou can also select an item with the navigator. See“Using the navigator” 
in Chapter 2 for details.
2.Ta p  D e t a i l s .
3.Change any of the settings.
NOTETo add a task to a category, see“Categorizing applications” in Chapter 4.
Completed 
task  
						

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Setting a due date
You can set a due date that displays with the task.
To set a due date for a task:
1.In the Details dialog box, tap the Due Date pick list.
2.Tap the date that you want to assign the item:
– Choose date opens the date selector, where you can choose any date that you 
want for the item.
– No Date removes the due date from the item.
3.Ta p  O K .
TIPIf you turn on the Show Due Dates option in the Tasks Preferences dialog 
box, you can tap directly on the due date in the Tasks list to open the pick list 
shown in step 2. 
Setting an alarm
You can set an alarm before a task is due to remind you to start the task. 
To set an alarm for a task:
1.Select the task to which you want to assign an alarm.
2.Ta p  D e t a i l s .
3.Tap the Alarm box. The Alarm box only appears if you have set a due date.
The Set Alarm dialog box appears.
4.Tap the Alarm check box.
5.Select the 5, and then enter any number from 0 to 99 (inclusive) as the number 
of days.
6.Enter or select the time.
7.Ta p  O K
An alarm icon appears next to the task in the Tasks list.
Enter number of 
days here 
						

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123
Scheduling repeating tasks
The repeat function enables you to schedule tasks that recur at fixed intervals or 
recur at regular intervals after a prior instance of the task has been completed. 
To schedule a repeating fixed-interval task:
1.Select the task.
2.Ta p  D e t a i l s .
3.Tap the Repeat pick list.
4.Perform one of the following:
– Select a fixed interval from the pick list and tap OK.
– Select Daily until. Use the date picker to select an end date and tap OK.
– Select Other to open the Change Repeat dialog box and go to step 5.
5.Tap Day, Week, Month, or Year to set how often the task repeats.
6.Tap Fixed Schedule. 
7.On the Every line, enter a number that corresponds to how often you want the 
task to repeat. 
For example, if you select Month and enter 2, the task repeats every other 
month.
8.To specify an end date for the repeating task, tap the End on pick list, and then 
tap Choose Date. Use the date picker to select an end date.
9.If you selected Week or Month, perform one of the following:
– If you selected Week, tap on the day of the week to repeat the task on.
– If you selected Month, select the day of the week or day of the month to 
repeat the task on.
10 .Ta p  O K .
After you schedule a repeating or continuous task, the Repeat icon   appears next 
to the task in the Tasks list. 
						

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To schedule a task that repeats at fixed intervals after a prior instance of the task is completed:
1.Select the task.
2.Ta p  D e t a i l s .
3.Tap the Repeat pick list.
4.Select Other to open the Change Repeat dialog box.
5.Tap Day, Week, Month, or Year to set how often the task repeats.
6.Tap After Completed. 
7.On the Every line, enter a number that corresponds to how often you want the 
task to repeat. 
For example, if you select Day and enter 2, the task repeats every other day after 
the prior instance of the task is completed.
8.To specify an end date, tap the End on pick list, and then tap Choose Date. Use 
the date picker to select an end date.
9.Ta p  O K .
After you schedule a repeating task, the Repeat icon   appears next to the task in 
the Tasks list.
Display options
You can choose what tasks you want to view and how the tasks are sorted by 
choosing a display filter and setting Tasks Preferences.
Using the display filters
You can choose to view alternate views of your task list by using the filtering 
option buttons. The three main options include All, Date, and Category. 
IMPORTANTThe sort order and types of tasks displayed, such as showing completed 
or due tasks, is set in the Preferences menu. For more information, see “Setting Tasks 
Preferences” in the next section. 
						

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125
To use the display filters:
1.Tap filter button.
2.Tap the filter pick list and select the filter type.
Setting Tasks Preferences
The Tasks Preferences dialog box enables you to control the which tasks are 
displayed and how they are sorted. These settings also affect task items displayed 
in Calendar Agenda view. See“Working in Agenda View” in Chapter 5.
You can also set alarm sounds for tasks in the Preferences dialog box.
To change Preferences settings:
1.Tap the Menu icon  . 
2.Select Preferences from the Options menu.
AllDisplays a list of all tasks.
DateWhen Date is selected, the Date filter pick list appears in 
the upper -right corner below the title bar. Select from the 
following date filters.
nDue Today: Lists all tasks due today.
nLast 7 Days: Displays a list of all tasks that were due in 
the 7 days including today.
nNext 7 Days: Displays all tasks that are due in the next 
days.
nPast Due: Displays all past-due-date incomplete tasks.
CategoryWhen Category is selected, the Category pick list displays 
in the upper-right corner below the title bar. Select a 
category from the list to display all tasks within the 
selected category.
Tap the filter 
pick list
Ta p  t h e  
filter button 
						

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3.Select any of the following settings:
4.Ta p  O K .
Sort byTap the pick list to select the order the tasks display in the 
Tasks list.
Show Completed 
Ta s k sDisplays your completed tasks in the Tasks list. If you turn off 
this setting, your tasks disappear from the list when you 
complete (check) them.
Items that no longer appear on the list because you turn off 
this setting have not been deleted. They are still in the 
memory of your handheld. You can purge completed items to 
remove them from memory.
Record 
Completion DateReplaces the due date with the actual date when you 
complete (check) the task. If you do not assign a due date to a 
task, the completion date still records when you complete the 
task.
Show Due DatesDisplays the due dates associated with tasks in the list and 
displays an exclamation mark next to tasks that remain 
incomplete after the due date passes.
Show PrioritiesShows the priority setting for each task.
Show CategoriesShows the category for each task.
Alarm SoundTap pick list to select an alarm sound. 
						

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CHAPTER 13
Using Palm™ VersaMail™
Personal E-mail Software
With Palm™ VersaMail™ personal e-mail software, you can send, receive, and 
manage e-mail on your handheld. This chapter describes how to set up different 
types of e-mail accounts and explains how to use the many e-mail features in the 
VersaMail application. 
VersaMail application features
Key features of the VersaMail 2.6 application include the following:
nSupport for the Palm™ Tungsten™ E navigator, simplifying data entry and 
navigation
nEnhanced use of color, fonts, styles, and user-selected display options
nBasic Hypertext Markup Language (HTML) formatting display for e-mail 
messages received in HTML format
nIncreased number of file types supported for being sent and received as 
attachments
nScheduled retrieval of new e-mail, with notification
nImproved message-addressing capabilities
nEnhanced security
Getting started with the VersaMail application
To start using the application, tap the VersaMail icon   on the Home screen of 
your handheld.
If you are using a Windows computer, you can install the Palm VersaMail 
HotSync
® Conduit from the CD-ROM included with your handheld. See 
“Synchronizing e-mail between the handheld and the desktop” later in this 
chapter for information on using the conduit. 
						

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Synchronizing an existing username
If you plan to synchronize your Tungsten E handheld with an existing username 
by performing a HotSync operation, you must do so before you enter your e-mail 
account information in the VersaMail application. If you enter the e-mail account 
information first and then synchronize your handheld to an existing username, the 
e-mail account information you entered is overwritten.
Upgrading a MultiMail/VersaMail database
If you have previously used a Palm personal e-mail application such as 
MultiMail SE or MultiMail Deluxe, or an earlier version of the VersaMail 
application, you can upgrade your e-mail database for use with the VersaMail 2.6 
application.
To upgrade an existing e-mail database for use with the VersaMail application:
1.Perform a HotSync operation with a user profile that contains the existing 
e-mail database. To do so, tap the HotSync icon   on the Home screen, and 
then select a profile that contains an e-mail database from the displayed list of 
users.
2.Tap the VersaMail icon  .
3.Tap Yes to accept the upgrade.
Setting up and managing e-mail accounts
With the VersaMail application, you can set up accounts on your handheld to 
access e-mail accounts from providers such as Earthlink or Yahoo; to access your 
corporate e-mail with the appropriate mail server configuration (see “Using a 
corporate e-mail account” later in this chapter for more information); or to 
synchronize e-mail messages with a desktop e-mail application.
You can add up to eight e-mail accounts on your handheld. 
						

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129
Account and connection types
Two types of e-mail accounts are supported:
nNetwork: You can send and receive e-mail directly to and from your handheld 
by connecting with an e-mail service provider.
nSynchronize Only (Windows computers only): You can download, view, and 
manage e-mail between the handheld and a desktop e-mail application, such as 
Microsoft Outlook, by performing a HotSync operation using the HotSync 
cable. You can’t send and receive messages wirelessly or with a modem for an 
account of this type.
Using a network account, you can set up or access an e-mail account by using any 
of the following connection methods:
nInfrared (IR) port on the handheld to IR port on a mobile phone
nWireless network card accessory (sold separately) seated in the expansion card 
slot on your handheld
nExternal modem accessory (sold separately) that connects through the 
expansion card slot on your handheld 
nHotSync cable connected to your desktop (Windows users only)
Network e-mail account prerequisites
Before you can set up a network e-mail account, you must do the following:
nEstablish the e-mail account with an e-mail service provider. Common 
providers include Internet service providers (ISPs) such as Earthlink and 
Prodigy. A provider can also be a Global System for Mobile Communications 
(GSM) or high-speed wireless (GPRS) carrier such as VoiceStream, Cingular, or 
Vodafone. You may also use a corporate e-mail account.
nConfigure the service connection settings for this account on your handheld 
using your handheld’s Network Preferences and Connection Preferences 
screens. See“Connection Preferences” in Chapter 16 for more information. 
						

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You must also have the appropriate prerequisite for the type of connection you 
want to make, as follows.
Using an ISP
If you are setting up a new e-mail account and have a well-known ISP such as 
Earthlink or Yahoo, many of the required settings during the account setup are 
automatically configured. 
For other ISPs, you need the following information:
nThe protocol used for incoming mail, such as Post Office Protocol (POP) or 
Internet Message Access Protocol (IMAP)
nThe name of the incoming mail server
nThe name of the outgoing mail (Simple Mail Transfer Protocol, or SMTP) server
nWhether your e-mail account requires any security, such as Secure Sockets 
Layer (SSL), APOP, or Extended Simple Mail Protocol (ESMTP)
Connection type Prerequisite
High-speed wireless network 
(GPRS)Wireless network card accessory (sold 
separately).
Active high-speed wireless network account 
ordered from your wireless carrier.
GSM dial-up via external modem 
accessoryWireless modem accessory that attaches 
through the expansion card slot on your 
handheld.
Active wireless service with a GSM carrier. If 
you are using a high-speed wireless network, 
the same carrier generally provides both 
GSM and high-speed wireless service.
Note that some GSM carriers require you to 
order a special data service (separate from 
voice service) to make a network connection.
GSM dial-up via infrared 
connection to infrared phoneInfrared-enabled mobile phone.
Active wireless service with a GSM carrier. If 
you are using a high-speed wireless network, 
the same carrier generally provides both 
GSM and high-speed wireless service.
Note that some GSM carriers require you to 
order a special data service (separate from 
voice service) to make a network connection.
HotSync cable connected to 
desktopHotSync cable (Windows users only).