Palm Tungsten T2 Instructions Manual

							Conducting modem HotSync operations
367
4.Click the Connection Settings tab.
5.Select the On check box for the modem connection you’re using, and then click 
Settings.
6.In the Settings dialog box, select Modem as the connection type, if it is not 
already selected.
NOTEThis step is not necessary for internal modems.
7.Adjust the following options as needed. 
8.Click OK.
9.Close the HotSync Software Setup window.
Preparing your handheld for a modem HotSync operation
There are a few steps you must perform to prepare your handheld for a modem 
HotSync operation. 
To prepare your handheld for a modem HotSync operation:
1.Tap the Home icon  . 
2.Select the HotSync icon  . 
3.Ta p  M o d e m .
ModemIdentifies the type of modem connected to your computer. If 
your modem does not appear on the list, use the Hayes Basic 
setting, or select Custom to enter a command string. Refer to 
the manual that came with your modem to find the 
appropriate command string.
Modem SpeakerActivates the modem’s speaker. If you are having trouble 
connecting, turn on this option to make sure that the modem 
connected to your computer is responding to incoming calls.
Shown with Mac OS X 
						

							Chapter 21 Performing HotSync® Operations
368
4.Tap the pick list below the icon and select a modem configuration.
If you need to create a configuration, tap the Menu icon  , and then select 
Connection Setup on the Options menu. See“Connection Preferences” in 
Chapter 22 for more information.
5.Tap the Enter phone # field.
If you plan to connect to your company’s dial-in server (network modem) 
instead of connecting to a computer modem, see “Conducting network 
HotSync operations” later in this chapter.
6.Enter the telephone number to access the modem connected to your computer.
7.If necessary, enter a dial prefix (such as “9”) to access an outside line, and then 
tap the Dial Prefix check box.
TIPYou can enter a comma in the field to introduce a “pause” in the dialing 
sequence. Each comma equals a two-second pause.
8.If the phone line you’re using for the handheld has Call Waiting, select the 
Disable call waiting check box to avoid an interruption during the modem 
HotSync operation. 
9.If you want to use a calling card to place the call, select the check box and enter 
the calling card number. 
10 .Ta p  O K .
Select a modem 
configuration
Ta p  h e r e   
						

							Conducting modem HotSync operations
369
Selecting the conduits for a modem HotSync operation
The Conduit Setup dialog box on your handheld enables you to define which files 
and/or applications synchronize during a modem HotSync operation. You can use 
these settings to minimize the time required to synchronize data with a modem. 
To change the Conduit Setup for a modem HotSync operation:
1.Tap the Home icon  . 
2.Select the HotSync icon  . 
3.Tap the Menu icon  . 
4.Select Conduit Setup on the Options menu.
5.Tap the check boxes to deselect the files and applications that you do not want 
to synchronize during a modem HotSync operation. The default setting is to 
synchronize all files. 
Applications that do not have a database (such as games) do not synchronize, 
even if you select the item in the Conduit Setup dialog box. 
6.Ta p  O K .
Performing a modem HotSync operation
After you prepare your computer and your handheld and select your Conduit 
Setup options, you are ready to perform a modem HotSync operation.
To perform a modem HotSync operation:
1.Tap the Home icon  . 
2.Select the HotSync icon  . 
3.Tap the Modem icon   to dial the Palm Desktop modem and synchronize the 
applications.
4.Wait for the HotSync operation to complete. If you have any problems 
conducting a successful HotSync operation, see“HotSync problems” in 
Appendix B. 
						

							Chapter 21 Performing HotSync® Operations
370
Conducting Bluetooth HotSync operations
If you have a Bluetooth computer running Windows 98/Me/NT/2000 or 
Mac OS X, version 10.1.2 or later with the Apple Bluetooth software, you can use 
Bluetooth technology to perform wireless HotSync operations. 
NOTEGo to the web site www.palm.com/support/globalsupport for additional 
information on compatibility with other versions of the Windows operating system.
Preparing your computer for a Bluetooth HotSync operation
There are a few steps you must perform to prepare your computer for a Bluetooth 
HotSync operation. 
To prepare your Windows computer for a Bluetooth HotSync operation:
1.Use the Bluetooth setup software on your computer to open or create a virtual 
serial port for Bluetooth communication. See the documentation included with 
your computer for instructions on changing port settings or configuring the 
Bluetooth serial host.
2.Click the HotSync Manager icon   in the Windows system tray, and then select 
Setup.
3.Click the Local tab.
Click the HotSync Manager icon
Select the port from the 
drop-down list 
						

							Conducting Bluetooth HotSync operations
371
4.In the Serial port drop-down box, select the virtual serial port you chose or 
created in step 1.
5.Click OK.
To prepare your Mac computer for a Bluetooth HotSync operation:
1.Double-click the HotSync Manager icon in the Palm folder.
2.In the HotSync Controls tab, select Enabled.
3.Click the Connection Settings tab, and select the On check box next to 
bluetooth-pda-sync-port.
4.Close the HotSync Software Setup window. 
Preparing your handheld for a Bluetooth HotSync operation
There are a few steps you must perform to prepare your handheld for a Bluetooth 
HotSync operation. 
To prepare your handheld for a Bluetooth HotSync operation:
1.Create a trusted pair with your computer. See“Adding trusted devices” in 
Chapter 22 for details.
2.Create a connection with your computer. See“Creating Bluetooth connections” 
in Chapter 22 for details.
3.Tap the Home icon  .
Shown with Mac OS X 
						

							Chapter 21 Performing HotSync® Operations
372
4.Select the HotSync icon  .
5.Tap the pick list in the center of the screen and select the connection settings you 
just created.
Performing a Bluetooth HotSync operation
After you prepare your computer and your handheld, you are ready to perform a 
Bluetooth HotSync operation.
To perform a Bluetooth HotSync operation:
1.Tap the Home icon  .
2.Select the HotSync icon  .
3.Tap the HotSync icon in the center of the screen
.
Conducting network HotSync operations
When you use the network HotSync technology, you can take advantage of the 
LAN and WAN connectivity available in many office environments. Network 
HotSync technology enables you to perform a HotSync operation by using 
Bluetooth technology or an 802.11 accessory to make a wireless connection to a 
network, by dialing in to a network, or by using a cradle/cable that is connected to 
any computer on your LAN or WAN (provided that the computer connected to the 
cradle/cable also has the network HotSync technology installed, your computer is 
on, and the HotSync Manager is running). 
IMPORTANTNetwork HotSync technology is available only on Windows computers. 
You must perform the first HotSync operation by using a local, direct connection or 
infrared communication. After that, you can perform a network HotSync operation. 
						

							Conducting network HotSync operations
373
Connecting to your company’s dial-in server
A network HotSync operation requires the following (consult your system 
administrator for assistance):
■Your computer has TCP/IP support installed.
■Both your company’s network system and its remote access server support 
TCP/IP.
■You have a remote access account. 
Everything you need for connecting to your company’s dial-in server (network 
modem) is included with Palm Desktop software and handheld software. You 
need to activate the feature, however, on both Palm Desktop software and your 
handheld.
To prepare your Windows computer for a network HotSync operation:
1.Click the HotSync Manager icon  in the Windows system tray.
2.From the HotSync Manager menu, select Network.
3.From the HotSync Manager menu, select Setup.
4.Click the Network tab and make sure your user name has a checkmark next to 
it. If the checkmark is not there, click the check box next to your user name. 
						

							Chapter 21 Performing HotSync® Operations
374
5.Click OK.
6.Put your handheld in the cradle/cable, and perform a HotSync operation.
The HotSync operation records network information about your computer on 
your handheld. With this information, your handheld can locate your computer 
when you perform a HotSync operation over the network.
To prepare your handheld for a network HotSync operation:
1.Tap the Home icon  . 
2.Select the HotSync icon  . 
3.Tap the Menu icon  . 
4.Select Modem Sync Prefs on the Options menu.
5.Ta p  N e t w o r k .
6.Ta p  O K .
7.Tap Select Service.
NOTESee“Network Preferences” in Chapter 22 for information on creating a 
network or Bluetooth connection. 
Ta p  h e r e   
						

							Using File Link
375
8.Tap Service and select a service.
9.Ta p  D o n e .
10 .Tap the Menu icon  . 
11.Select Conduit Setup on the Options menu.
For instructions, see “Selecting the conduits for a modem HotSync operation” 
earlier in this chapter.
Performing a network HotSync operation
After you prepare your computer and your handheld and select your Conduit 
Setup options, you are ready to perform a network HotSync operation.
To perform a network HotSync operation:
■Tap the modem HotSync icon to begin the operation.
Using File Link
The File Link feature enables you to import Address Book and Memo Pad 
information onto your handheld from a separate external file such as a company 
phone list. HotSync Manager stores the data in a separate category on your Palm 
Desktop software and your handheld. You can configure the File Link feature to 
check for changes to the external file when you perform a HotSync operation. 
Ta p  h e r e   
						

							Chapter 21 Performing HotSync® Operations
376
With File Link you can import data stored in any of the following formats:
■Comma-separated (*.csv)
■Memo Pad archive (*.mpa)
■Address Book archive (*.aba)
■Text (*.txt)
For information on how to set up a file link, see the Palm Desktop online Help.
NOTEThe File Link feature is not available in Palm Desktop software for Mac.
Creating a user profile
A user profile enables you to install the same set of data onto multiple Palm OS 
handhelds before each handheld is individualized with a specific user name and 
data file.
A handheld that is preconfigured with a user profile can be given to anyone 
because the handheld is not yet identified by a unique user name. The handheld 
acquires a unique user name when the new user performs his or her first local 
HotSync operation.
For example, suppose a sales organization wants to distribute two dozen 
handhelds that all have a common company phone list, a set of memos, and several 
key applications. A user profile can be created to install the common data before 
the handhelds are distributed to the employees who will use them. Then when the 
employees perform their first HotSync operation, the common data becomes part 
of their individual data file.
NOTEThe handhelds that are synchronized with a user profile must be either new 
ones that have never been synchronized or handhelds that have had their user names 
and data removed by a hard reset.
To create a user profile on a Windows computer:
1.Open Palm Desktop software.
2.From the Tools menu, select Users.
3.Click Profiles. 
4.Click New.