Palm Tungsten T2 Instructions Manual

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Resource issues with auto get mail
If you use the auto get mail feature, you should be aware of the following potential 
resource constraints:
If you set the auto get mail interval for more frequently than once per hour, an alert 
message appears.
To minimize resource concerns, set your interval for e-mail auto get to no more 
frequently than once per hour.
Inbox icons in the VersaMail application
The icons to the left of a message in the Inbox indicate the message’s status.
Decreased battery 
lifeIf you set the auto get interval for more frequently than once per 
hour, you may drain your handheld’s battery charge more 
quickly, and thus need to recharge the battery more frequently.
Increased monthly 
chargesIf your e-mail service provider is a wireless provider such as 
Cingular or T-Mobile that charges a fee for data transactions, 
using the auto get feature can substantially add to your 
monthly charges. This issue is especially noticeable for POP 
accounts, because the size of the IDs used to locate POP account 
messages is much larger (and thus POP messages take longer to 
download) than for IMAP accounts.
NOTEIf you primarily retrieve messages over your company’s 
network (Bluetooth or 802.11b network), monthly charges should 
not be an issue.
Only the subject header information is downloaded.
Part or all of the message text is downloaded.
Part or all of the message text and attachment information is 
downloaded. 
						

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Reading e-mail
To read e-mail, tap the e-mail message in the Inbox or the folder where the message 
is located.
Alternately, you can use the navigator for one-hand message viewing.
To read a message using the navigator:
1.Press Select on the navigator to highlight the first message displayed on the 
screen, and then press Up or Down to scroll one message at a time to the 
message you want to read.
2.Press Select to open the message.
3.After reading the message, press Select to close the message.
If you chose to get messages by subjects only, tap the More button   to view the 
body of the e-mail message, plus any attachments, up to the maximum message 
size you select. If the downloaded message exceeds your maximum message size, 
only a partial message is displayed. Tap the More button to view the entire 
message. See “Getting e-mail by subject or getting the entire message” earlier in 
this chapter.
If you chose to get entire messages, the body of the e-mail message is displayed. 
However, if the downloaded message exceeds your maximum message size, only 
a partial message is displayed. Tap the More button to view the entire message.
Ta p  t o  r e a d
Tap More to view the entire 
message 
						

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Plain text and HTML e-mail
By default, the VersaMail application is set to receive mail in HTML format. This 
means that any e-mail messages sent as HTML will be displayed on your handheld 
with basic HTML formatting intact, including the following:
■Boldface
■Italics
■Underlining
■Colored words
■Bullet lists
■Numbered lists
■Line breaks
Most formatting not displayed is stripped of its HTML tags and shown as plain 
text. For certain types of graphic images (for example, JPG or GIF files), the graphic 
may be displayed as a URL in the body of the e-mail message. In some cases, you 
can tap the URL to open the graphic image. See “Working with URLs” later in this 
chapter for more information.
When you set the VersaMail application to receive e-mail messages as HTML, any 
messages sent as plain text will be displayed as plain text only. You can also set the 
application to receive all messages as plain text only, regardless of the format in 
which they were sent. If you choose this option, only the text of any messages sent 
in HTML format will be displayed. 
NOTEThe VersaMail application sends all messages as plain text only, with all HTML 
tags stripped, even if you are forwarding or replying to a message that was originally 
received as HTML.
To select whether to receive e-mail messages in HTML or in plain text format:
1.Ta p  t h e  M e n u  i c o n   .
2.Ta p  O p t i o n s .
3.Select Preferences.
4.Tap the Receive Format pick list and select HTML or Plain Text. The default is 
HTML.
5.Ta p  O K . 
						

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Viewing other folders
When you get new e-mail, it appears in the account’s Inbox folder. You can move 
an e-mail message from one folder to another and then view it in the destination 
folder. 
To view other folders:
1.Tap the folders pick list in the upper-right corner of the screen.
2.Tap the folder you want to view.
Managing display options in the folder’s list view
You can customize the way in which messages appear in the list view of your mail 
folders. The options you choose apply to all folders.
The display options you can customize, and the default settings, are as follows:
Option Default
Sort by Date
Sort order Descend
Summary view Two-line view
Summary view columns Sender, Date, Subject
Font Palm 9
Unread message color Black
Read message color Black
Available folders 
						

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To change the sort order:
1.Ta p  D i s p l a y.
2.Tap the Sort by pick list, and then tap the column name. 
3.Tap Descend or Ascend to change the sort order. 
4.Ta p  O K .
To select a one-line or two-line view:
1.Ta p  D i s p l a y
2.Tap the Show pick list, and then tap the view you want.
3.Ta p  O K . 
						

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To display or hide a column in a folder’s list view:
1.Ta p  D i s p l a y.
2.Tap the check box for each column that you want to show. The column options 
will change depending on whether you choose a one-line or a two-line view.
NOTEIf you select Date, the Date column displays the message time for any 
messages received today—that is, any message received after 12:01 A.M. 
Otherwise, the Date column shows the date the message was received. 
3.Ta p  O K .
To change the font:
1.Ta p  D i s p l a y.
2.Tap in the Font field. 
3.Tap the Font pick list and select the font you want.
Ta p  h e r e 
						

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4.Tap the Size pick list and select the font size you want.
5.Tap the Style pick list and select the font style you want.
6.Ta p  O K .
To select colors for read and unread mail:
1.Ta p  D i s p l a y.
2.Tap the Unread pick list, and then tap the color you want to use to display 
unread messages.
3.Tap the Read pick list, and then tap the color you want to use to display read 
messages.
4.Ta p  O K .
In the list view itself, you can also change the size of the columns. 
						

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To change the size of a column in the folder’s list view:
NOTEChanging column size is available for one-line message view only.
1.Tap and hold the stylus on the column divider.
2.Drag the column divider to change the width of the column.
3.Ta p  O K .
You can also change the font within an individual message. This change affects the 
the font of all messages you compose.
To change the font of a composed message:
1.On the message screen, tap the Menu icon  .
2.Select Options.
3.Ta p  F o n t .
4.Tap the Font pick list and select the font you want.
Drag the column 
divider left or right to 
make the column 
narrower or wider 
						

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5.Tap the Size pick list and select the font size you want.
6.Tap the Style pick list and select the font style you want.
7.Ta p  O K .
Moving e-mail between folders
You can move one or more e-mail messages between folders. 
To move one e-mail message:
1.Tap the folders pick list in the upper-right corner of the screen, and then tap the 
folder name, or press Up or Down on the navigator to move to the folder you 
want, and the press Select to select the folder. 
						

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2.Press Right on the navigator to open the Message menu, press Down to move 
to the Move To option, and then press Select to select this option.
Alternately, tap the icon to the left of the message, and then tap Move To from 
the pop-up menu.
The folders pick list appears. 
3.Press Up or Down on the navigator to move to the folder you want, and then 
press Select to select the folder.
Alternately, tap the folder that you want.
TIPYou can also move a single e-mail message from within the body of the message 
by pressing the command bar stroke in the Graffiti® 2 writing area, tapping the folder 
icon, and selecting the destination folder from the pick list. See “Using the command 
bar” later in this chapter for more information on the command bar.
To move multiple e-mail messages:
1.Tap the folder that contains the e-mail messages you want to move.
2.Select the messages by tapping to the left of each message icon.
TIPTo select a group of adjacent messages, drag the stylus to the left of the 
message icons.