Palm Tungsten T2 Instructions Manual

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Using the command bar
The command bar provides shortcuts for performing numerous tasks. The options 
presented on the command bar may change, depending on which screen is 
displayed in the application. For example, if you are viewing a message in the 
Inbox, the command bar gives you the option of quickly moving the message to 
another folder. See “Moving e-mail between folders” earlier in this chapter.
To access the command bar on your handheld:
■Enter the command bar stroke in the Graffiti 2 writing area.
For each type of screen, the command bar offers various options.
See Chapter 3 for more information on the command bar.
View Options
List (Inbox, Outbox, and so 
on showing list of 
messages)Select all messages.
Deselect all messages.
Change display font (toggles between large and 
small font).
Delete messages from the handheld; icon appears 
only if you have previously selected at least one 
message.
Empty the trash; icon appears only if you have 
previously deleted at least one message.
Reading a message Delete message from the handheld.
Move message to a different folder; select folder 
from pick list.
Change display font (toggles between large and 
small font).
Composing a message Insert the @ symbol into a recipient’s e-mail 
address.
Add attachment.
Undoes last action; icon appears in command bar 
only if you have previously performed one of the 
actions above or any of the cut/copy/paste 
functions described below.
Reading or composing a 
messageCuts selected text.
Copies selected text.
Pastes selected text. 
						

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E-mail header details
When viewing a message in any folder, you can change the view of the message 
header. The e-mail header options are as follows:
■Short header: Shows sender ’s name or address (From field) and subject line 
(Subj field).
■Full header: Shows the following:
– Sender ’s name or e-mail address (From field)
– Subject line (Subj field)
– Date message was composed, sent, or received (Date field)
– Size of message including any attachments (Size field)
– Recipient’s name or e-mail address (To field)
Tap header icon to switch to full 
header
Short header 
shows sender 
name and 
message subject 
only
Tap header icon to switch to 
short header
Full header 
shows sender, 
subject, date, 
size, and 
recipient 
information 
						

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You can also switch between a short header and a full header for a message you are 
composing. Short header shows the To and Subject fields only; full header shows 
the To, cc:, bcc:, and Subject fields.
To switch between short header and full header view:
■Tap the header icon in the upper-right corner of the message screen.
Backing up mail databases
In most cases your e-mail is on your server, so you do not need to back up your 
e-mail database from your handheld. If you want to make sure you have a current 
copy of all your e-mail, you can back up all the e-mail databases from the 
handheld. 
To back up the e-mail database:
1.Tap the Menu icon  , tap Options, and then select Preferences. 
2.Tap System. 
3.Tap Backup ALL Databases to select it. 
NOTEIf you don’t select this option, HotSync operations are faster.
4.Ta p  O K .  
Message short headerMessage long header
Tap header 
icon to switch 
to full header
Ta p  h e a d e r  i c onto switch to 
short header 
						

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Wireless IMAP folder synchronization
If you create an IMAP folder in an account on your handheld that matches a folder 
on the mail server, you can wirelessly synchronize e-mail messages that you move 
into or out of the IMAP folder, or delete in the folder. 
When you synchronize a folder, any e-mail messages in the selected folder on the 
mail server will be downloaded to the same folder on your handheld. Any 
messages moved out of the selected folder on your handheld or deleted on your 
handheld will be moved or deleted in the folder on the mail server.
Depending on how you have set up IMAP folders on your handheld and/or the 
mail server, you may have to perform some steps before you can wirelessly 
synchronize e-mail messages between your handheld and the server, as follows:
■If you need to create a folder on both your handheld and the server, see 
“Creating and editing mail folders” earlier in this chapter. Be sure to select the 
Also create on server check box as described in that section, After creating the 
folders, continue with the following procedures for synchronizing IMAP 
folders.
■If there is a folder on the mail server but you need to create it on your handheld, 
see “Creating and editing mail folders” earlier in this chapter. You do not need 
to select the Also create on server check box as described in that section. After 
creating the folder, continue with the following procedures for synchronizing 
IMAP folders.
■If you have a folder on your handheld that matches a folder on the mail server, 
continue with the following procedures for synchronizing IMAP folders.
You can synchronize server folders either during a Get Mail operation, or from a 
menu.
NOTEYou can synchronize folders whose names are up to 16 characters in length. 
You can synchronize up to 11 custom folders you create, in addition to the default 
folders Inbox, Outbox, Drafts, Sent, and Trash.
To wirelessly synchronize handheld/mail server IMAP folders during a Get Mail operation:
1.From within an IMAP e-mail account, tap Get Mail.
2.Select the Sync IMAP Folders check box and then tap OK.
3.Select the check box next to each folder you want to synchronize. You can select 
more than one folder. 
						

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4.(Optional) The Subjects Only check box is selected or deselected based on the 
preference you set for getting mail. Select or deselect the check box to change 
this preference for the IMAP e -mail account only.
5.(Optional) Select the Use Filters check box to apply any filters you have created 
to the IMAP e-mail account. See “Managing mail filters” later in this chapter for 
information.
6.Ta p  O K .
To wirelessly synchronize handheld/mail server IMAP folders from the Options menu:
1.I n  y o u r  I n b o x  o r  a n o t h e r  f o l d e r  s c re e n  of an IMAP e-mail account, tap the Menu 
icon .
2.Select Options.
3.Select Sync IMAP Folders. 
4.Select the folders you want to synchronize from the pick list either by tapping 
the folder name or by using the navigator, as follows:
A connection is made to your e-mail service provider to update the server with 
changes from your handheld, and to have your handheld updated with changes 
from the server.
ButtonAction
Select If no folder is selected, the Select button highlights the first 
visible folder on the list. If a folder is selected, the Select button 
toggles the check box between selected and deselected.
Up or Down If a folder is selected, use Up and Down to scroll up or down 
one folder on the list. If no folder is selected, use Up and Down 
to scroll up or down one page.
Left If a folder is selected, deselects the folder. No function if no 
folder is selected.
Right No function. 
						

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Using Secure Sockets Layer (SSL)
Secure Sockets Layer (SSL) is a protocol designed to ensure that data you receive 
from a network or the Internet is secure and authentic. The VersaMail application 
uses SSL to help guarantee the secure transmission of e-mail messages that you 
receive. When you set up an account in the VersaMail application, you are given 
the option of selecting SSL for incoming mail. See “Setting up and 
managing e-mail accounts” earlier in this chapter for instructions.
The VersaMail application supports SSL for incoming mail only; for example, if 
AT&T is your e-mail service provider, you can receive messages over a secure (SSL) 
connection. You cannot send messages over a secure connection. However, there is 
a way that you can make it appear as though messages are being sent over a secure 
connection.
To send messages so that they appear to have been sent over a secure connection:
1.Set your outgoing mail (SMTP) server to the correct server for your e-mail 
account. See “Entering the name of the outgoing and incoming mail server” 
earlier in this chapter for information on entering the outgoing mail server.
2.Set the reply-to address to an e-mail address from an e-mail service provider 
that supports sending messages over a secure connection (for example, AT&T). 
See “Setting outgoing mail options” earlier in this chapter for information on 
entering a reply-to address.
If you set up an account that uses an SSL connection on Outlook, Outlook Express, 
or Eudora, then SSL is supported in the Palm VersaMail HotSync Conduit when 
you synchronize with that account as well.
NOTEYou cannot use auto get mail with notification or scheduled sending retry of 
e-mail with accounts that use an SSL connection. See “Auto get mail with 
notification” and “Send retry” earlier in this chapter for information.
Five-way navigation in the VersaMail application
The following table summarizes the controls for the 5-way navigator on your 
handheld that are specific to the VersaMail application. See Chapter 3 for general 
navigator information.
View Selection Navigation Function
Main List 
(Inbox or 
other folder 
list)No message 
selectedUp/Down Scrolls between messages in list.
Select Highlights the first message in the 
list.
Right No function. 
						

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When you return to the list view (Inbox or other folder) after viewing a message, 
the message you were viewing may or may not be selected in the list, according to 
the following:
■If you pressed Select to view the message, the message will be highlighted on 
the list when you return to the list view.
■If you used the stylus or pressed Right or Left to view the message, it will not 
be highlighted when you return to the list view. If you press Select, the first 
message in the list will be selected.
Left No function.
Message 
selectedSelect Opens messages for viewing.
Right Displays popup menu that normally 
appears when you click on the e-mail 
icon for each message.
Left Deselects the highlighted message.
Compose 
New MessageN/A Up/Down In To, cc, bcc, and Subject fields: Tabs 
to the next/previous field.
In message body text: Scrolls the text 
viewed on the text list.
Select No function.
Right In To, cc, bcc, and Subject fields: 
Moves to the next character.
In message body text: No function.
Left In To, cc, bcc, and Subject fields: 
Moves to previous character.
In message body text: No function.
Read 
MessageN/A Up/Down Scrolls the message text.
Select Returns you to list view.
Right Displays the next message. If you are 
viewing the last message, returns 
you to the folder list view.
Left Displays the previous message. If 
you are viewing the first message in 
the folder, returns you to the folder 
list view.
View Selection Navigation Function 
						

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The following sample procedure shows how to use the navigator to read and 
delete a message.
To read and delete a message:
1.Press Up or Down on the navigator to scroll to the message you want to read.
2.Press Select to select the message, and then press Select again to open the 
message.
3.After reading the message, press Select to close the message.
4.(Optional) The cursor should remain on the selected message. If not, press Up 
or Down to scroll to the message, and press Select to select the message.
5.Press Right to open the pop-up menu.
6.Press Down to scroll to Delete Message.
7.Press Select to delete the message.
8.Press Select to confirm that you want to delete the message.
Keyboard shortcuts in the VersaMail application
You may purchase an optional add-on keyboard for use with your handheld. With 
this keyboard, you can use shortcuts to perform many tasks in various handheld 
applications. The following table summarizes the keyboard shortcuts specific to 
the VersaMail application.
To use a keyboard shortcut:
1.Press Command  .
2.Press the letter of the shortcut.
ShortCut Feature
CCopy
D Delete
EEmpty Trash
F Forward Message
H Mark Read
IMark Unread
K Keyboard
L Address Lookup
MGet Message
N Create New Message 
						

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O Reply to Message
PPaste
Q Go to Bottom
R Preferences …
S Select All
TGo to Top
U Undo
VMove To …
W Save to Draft
XCut
YSend
Z Deselect All
Press & hold Mail  Get & Send
ShortCut Feature 
						

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