Palm Tungsten T2 Instructions Manual

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Attaching a personal signature
You can include a personal signature, such as your name, e-mail address, and 
telephone number, with each e-mail you send. 
To create a personal signature:
1.Ta p  t h e  M e n u  i c o n  
2.Ta p  O p t i o n s
3.Select Preferences. 
4.Ta p  S i g n a t u r e .
5.Tap the Attach Signature check box to select it. 
6.Enter your signature information. 
7.Ta p  O K .  
Forwarding e-mail
You can quickly forward e-mail messages from any folder other than the Outbox 
folder. 
To forward e-mail:
1.Tap the folders pick list and select the folder that contains the e-mail.
2.Tap the e-mail message to display it. 
						

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3.Tap the Forward button.
4.Ta p  To .  
5.On the Recipient List screen, enter or look up the recipient address. See the 
procedure for creating new e-mail earlier in this chapter for more information 
on addressing messages. 
6.(Optional) Enter some text describing the forwarded message.
7.Tap Send to send the message, or tap Outbox to store it in the Outbox. 
NOTEForwarded messages are always sent as text only, even if you received the 
original message in HTML format.
Replying to e-mail
You can reply to an e-mail as you are reading it, or start the reply when viewing 
messages in the folders list view.
Ta p  F o r w a r d 
						

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To reply to an e-mail that you are reading:
1.Tap the e-mail you want to reply to.
2.Tap Reply.
3.In the Reply Options dialog box, select options for replying to the sender only 
or to all e-mail recipients, and for including original message text.
4.Ta p  O K .
5.Enter a reply. 
6.Tap Send to send the message, or tap Outbox to send it later. 
NOTEReplies are always sent as text only, even if you received the original message 
in HTML format. 
						

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To reply to an e-mail from the folders list:
1.On the message screen, tap the folder name in the upper-left corner to open the 
message menus, and then press Right on the navigator to move to and open the 
Options menu. 
2.Press Down on the navigator to move to the Reply option, and then press Select 
to select this option.
TIPAlternately, you can tap the folders pick list, select the folder that contains 
the e-mail, tap the envelope icon next to the message, and then tap Reply on 
the pick list.
3.In the Reply Options dialog box, select options for replying to the sender only 
or to all e-mail recipients, and for including original message text.
 
4.Ta p  O K .
The e-mail is addressed. 
5.Enter a reply.
6.Tap Send to send the message, or tap Outbox to send it later. 
NOTEReplies are always sent as text only, even if you received the original message 
in HTML format. 
						

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Working with URLs
You can tap on a URL in a received message to view the web page or file associated 
with the URL. Tapping the URL opens a browser window (using the default 
browser on your handheld) to view the page or file. This feature only works with 
certain types of browsers; if you do not have the right type of browser installed on 
your handheld and set as the default, you cannot open URLs in e-mail messages.
You can also tap an embedded e-mail address to open a new message screen with 
the address in the To field.
Depending on whether the received message is displayed in HTML or plain text 
format, URLs and e-mail addresses will appear in slightly different forms, as 
follows:
Working with attachments
You can easily download, view, and send attachments with e-mail messages.
Downloading attachments to your handheld
At times e-mail contains attached files, such as Microsoft Word or text files, that 
you want to view or install on your handheld. You can download and work with 
the following attached files:
HTMLURLs and e-mail addresses appear as blue underlined text.
Plain textURLs appear as any text beginning with “http://” or “www.” You 
cannot view the page or file associated with a URL that does not 
begin with “http://” or “www” in a plain text message.
E-mail addresses appear in the form 
“[email protected]” (or other three-letter extension such 
as .net, .org, and so on.
Tap text beginning 
with “www” or 
“html” in text e-mail Tap underlined blue 
text in HTML e-mail
vCard (.vcf)This is an address.
vCal (.vcs)This is usually a calendar appointment or a To Do task. 
						

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Among the types of attachments you can receive are the following handheld 
application files:
■Address Book entries
■Date Book appointments
■To Do list items
■Text memos
You can also save downloaded files to an expansion card. See “Saving attachments 
to an expansion card” later in this chapter for information.
NOTEThe maximum message size that you can retrieve is 60KB for the body text 
and 2MB total, including attachments. If the attachment is too large, it cannot be 
downloaded to the handheld.
Text (.txt)This is usually a memo or another plain text file. 
HTML (.html or 
.htm)Usually a web page or a formatted text file. Your handheld 
displays HTML attachments with full formatting intact. 
Microsoft Word 
(.doc)The formatting is stripped and the text of most Microsoft Word 
documents is shown. 
JPG (.jpg), bitmap 
(.bmp), and TIFF 
(.tif) tilesThese are graphics files. You can download these files and view 
them using the Photo Viewer application on your handheld.
Other application 
filesFor other types of application files, your handheld may contain 
a viewer that allows other applications to pass it a file for 
viewing. For example, your handheld may contain an image 
viewer that allows another application to pass it a GIF 
attachment for viewing. You do not need to do anything 
different in the steps for downloading and viewing 
attachments; if your handheld contains such a viewer, the 
attachment is automatically opened. If your handheld does not 
contain such a viewer, you cannot view the attachment. Among 
the file types that may be supported are GIF, MP3, and AAC 
files.
NOTEYour handheld requires an expansion card, sold 
separately, to store and play MP3 files.
PRC (.prc)This is a Palm OS® application that you can install and run on 
your handheld. 
PDB (.pdb)This is a file that works with specific Palm OS applications.  
						

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To download an attachment:
1.In the Inbox, tap the message with the attachment. 
A paper clip icon appears on the message’s icon if the message has an 
attachment that has been downloaded.
If you choose to get messages by subject only, you must tap More for each 
downloaded message in order to view the body of the e-mail message plus any 
attachments, up to the maximum message size. If the downloaded message 
(either body text alone or body text plus any attachments) exceeds your 
maximum message size, you see a message showing that the message and/or 
attachments were too large and asking if you would like to continue 
downloading them. 
For example, if the maximum message size is 5KB and you download a body of 
2KB, then any attachment under 3KB is also downloaded, and any attachment 
over 3KB is not. See “Downloading large attachments” later in this chapter.
2.Click the red paper clip icon in the upper-right corner. If the attachment is not 
downloaded, a paper clip icon will not appear even though the message was 
sent with an attachment. You must download the attachment for the paper clip 
icon to appear.
Paper clip icon 
indicates 
downloaded 
attachment 
						

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3.Your options for working with a downloaded attachment vary according to the 
file type.
Type Action
Viewable file: 
text, Word doc, 
To Do task, HTML, 
graphic, and so onTap the name of the attachment you want to view, and then 
tap View. If there are multiple viewers registered on your 
handheld for the attachment file type, either use the default 
viewer shown, or select a viewer from the list. For example, 
if you have two photo viewing applications on your 
handheld and you select a photo attachment on the list, the 
Viewer pick list appears containing the names of the photo 
viewing applications. Tap the pick list and select the 
application you want to use to view the photo attachment.
If there is only one viewer registered for the attachment file 
type, the viewer is shown without a list.
Palm OS 
application 
or database file 
(.prc or .pdb)Tap the name of the attachment you want, and then tap 
Install. The file installs automatically.
Tap red paper clip icon to view 
attachment
Viewer pick list is displayed only if handheld has 
multiple viewers registered for attachment file 
type
Button displays View or Install, 
depending on the attachment file 
type 
						

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4.When you have finished viewing or installing the attachment, tap Done. This 
returns you to the Attachments dialog box, where you can select another 
attachment if you want to.
If there is no Done button on the attachment screen, tap the VersaMail icon   
in the Applications Launcher to return to the Inbox of the account you were in.
5.When you have finished viewing or installing all attachments, tap Done on the 
Attachments dialog box. This returns you to the Message screen.
Downloading large attachments
Downloading and viewing a message with a single attachment that exceeds your 
maximum message size, or a message with multiple attachments whose total size 
exceeds your maximum message size, requires some extra steps.
To determine if a message has an attachment or multiple attachments that exceed the 
maximum message size:
■In the Inbox, tap the message title.
If the message plus attachments exceeds the maximum message size, the More 
button   appears on the Message screen. In the case of multiple attachments, if 
some of the attachments were downloaded completely, you see both the red paper 
clip icon (indicating fully downloaded attachments) and the More button 
(indicating incompletely downloaded attachments).
To download a single attachment that exceeds the maximum message size:
1.Tap the More button.
 
More button indicates that message 
plus any attachments exceeds 
maximum message size
Ta p  M o r e 
						

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2.Tap No to stop downloading and return to the Message screen.
Tap Yes to continue downloading the entire message with attachment.
 
3.(Optional) Tap Cancel to stop downloading and return to the Message screen.
When downloading is complete, the paper clip icon appears and the More button 
is no longer displayed. Follow the procedure for viewing an attachment presented 
earlier in this chapter.
To download multiple attachments whose total size exceeds the maximum message size:
1.Tap the red paper clip icon.
 
2.Select one of the following:
– To return to the Message screen, tap Cancel.
– To view any fully downloaded attachments without continuing to download 
additional attachments, tap No. Follow the procedure for viewing an 
attachment presented earlier in this chapter.
– To continue downloading all messages, tap Yes. 
3.(Optional) Tap Cancel to stop downloading and return to the Message screen.