Palm Tungsten T2 Instructions Manual

							Scheduling an event
97
TIPYou can also use the Graffiti® 2 writing area to open the Set Time dialog 
box. Make sure that no event is selected, and then on the number side of the 
Graffiti
 2 writing area, write a number for the start time of the event.
4.Do one of the following:
– Tap the time columns on the right side of the Set Time dialog box to set the 
start time, and then tap the End Time box and tap the time columns to set the 
end time.
– Tap All Day to automatically insert the start and end time of the event as 
defined in your Date Book Preferences.
5.Ta p  O K .
6.Tap a blank area of the screen to deselect the event. A vertical line appears next 
to the time, indicating the duration of the event.
If two or more events have the same start and end time, the time appears only 
once.
To schedule an event for another day:
1.Select the date you want for the event by doing one of the following: 
– Tap the day of the week that you want in the date bar at the top of the screen. 
If necessary, tap the Previous week or Next week scroll arrows to move to 
another week.
– Press Right or Left on the navigator to scroll to the next or previous day.
Start Time 
highlightedTap to scroll to 
earlier hours
Tap to scroll to 
later hours
Tap to change 
hours
Tap to change 
minutesTap to automatically 
fill the start and end 
times
Tap to create an 
untimed event
Previous 
weekNext 
week
Tap to select a day of 
the current week 
						

							Chapter 8 Using Date Book
98
– Press Up or Down on the navigator to scroll within the current day.
– Tap Go To at the bottom of the screen to open the Go to Date dialog box. 
Select a date by tapping a year, month, and day in the calendar.
2.After you locate the date, follow the steps for scheduling an event for the 
current day.
To schedule an untimed event: 
1.Select the date that you want for the event.
2.Ta p  N e w.
3.Tap No Time, so that no start or end times are defined for the new event.
TIPYou can also create a new untimed event by making sure no event is 
selected and then writing letters in the Graffiti 2 writing area.
Previous yearNext year
Tap to select
current date Tap to select a 
month
Tap to select a 
day 
						

							Selecting an event
99
4.Enter a description of the event.
5.Tap a blank area on the screen to deselect the untimed event.
If you create an event and decide later that there is no particular start or end time, 
you can easily change it to an untimed event. Tap the time of the event in the Date 
Book screen, tap No Time, and then tap OK.
TIPTo attach a note to an entry and work with attached notes, see“Attaching notes” 
in Chapter 4.
Selecting an event
After you create an event, you can select an event to view its contents, reschedule 
it, make it a repeating event, and add alarms or notes. 
To select an event:
1.Go to the day on which the event is scheduled.
2.Tap the event.
TIPYou can also press Select on the navigator to insert the highlight on the 
next event in the current day or on the first event of another day. To scroll 
through the events in the selected day, press Up and Down on the navigator. 
Rescheduling an event
You can easily make changes to your schedule with your handheld. 
To reschedule an event:
1.Select the event you want to reschedule.
2.Tap Details.
3.To change the time, tap the Time box and tap a new time.
4.To change the date, tap the Date box and tap a new date.
5.Ta p  O K .
No time 
selected New 
untimed 
event 
						

							Chapter 8 Using Date Book
10 0
Setting an alarm for an event
The Alarm setting enables you to set an alarm for events in your Date Book. You 
can set an alarm to notify you minutes, hours, or days before an event. The default 
Alarm setting is 5 minutes before the time of the event, but you can change this to 
any number of minutes, hours, or days.
When you set an alarm, the Alarm icon   appears at the far right of the event. 
When the alarm is triggered, a reminder message also appears onscreen.
To set an alarm for an event:
1.Select the event to which you want to assign an alarm.
2.Tap Details.
3.Tap the Alarm check box to select it.
The default setting, 5 Minutes, appears.
4.Tap the pick list to select Minutes, Hours, or Days.
5.Select the 5 and enter any number from 0 to 99 (inclusive) as the number of time 
units.
6.Ta p  O K .
7.When the reminder message appears onscreen, do one of the following:
– Tap OK to permanently dismiss the reminder and return to the current 
screen.
– Tap Snooze to dismiss the reminder and return to the current screen. An 
attention indicator blinks in the upper-left corner of the screen to remind you 
of the pending alarm, and the reminder message appears again five minutes 
later.
Tap here to 
select unit of time Enter number of 
time units here 
						

							Scheduling repeating or continuous events
101
– Tap Go To to open Date Book. Date Book will open and display the event 
associated with the alarm. 
Alarm for untimed events: You can set a silent alarm for an untimed event. In this 
case the alarm is triggered at the specified period of min utes, hour s, or  days before 
midnight (beginning) of the day of the untimed event. When the alarm is triggered, 
the reminder list displays the alarm message until you clear it. See“Receiving 
alerts” in Chapter 4 for details.
For example, you set an alarm for an untimed event that occurs on February 4. If 
the alarm is set for 5 minutes, the reminder message appears at 11:55 PM on 
February 3. The reminder remains in the reminder list until you turn on your 
handheld and dismiss it.
Scheduling repeating or continuous events
The Repeat function enables you to schedule events that recur at regular intervals 
or that extend over a period of consecutive days. 
A birthday is a good example of an event that repeats annually. Another example 
is a weekly guitar lesson that falls on the same day of the week and the same time 
of day. 
A business trip or a vacation is an example of a continuous event.
To schedule a repeating or continuous event:
1.Select the event.
2.Tap Details. 
						

							Chapter 8 Using Date Book
10 2
3.Tap the Repeat box to open the Change Repeat dialog box.
4.Tap Day, Week, Month, or Year to set how often the event repeats.
For a continuous event, tap Day.
5.On the Every line, enter a number that corresponds to how often you want the 
event to repeat 
For example, if you select Month and enter the number 2, the event repeats 
every other month.
6.To specify an end date for the repeating or continuous event, tap the End on 
pick list and tap Choose Date. Use the date picker to select an end date.
7.Ta p  O K .
After you schedule a repeating or continuous event, the Repeat icon   appears at 
the far right of the event.
Changing repeating or continuous events
When you make changes to a repeating or continuous event, such as deleting or 
adding notes or changing the time of an event, you can decide which of the events 
you want to change—all events in the series, just the current event, or the current 
and future events. 
To delete repeating events:
1.Select the record you want to delete.
2.Tap the Menu icon  . 
3.Select Delete Event from the Record menu.
Ta p  t h e  
Repeat 
box 
						

							Changing the Date Book view
10 3
4.Do one of the following:
– Tap Current to delete only the current event item.
– Tap Future to delete the current and all future event items and reset the end 
date of the repeating event to the last shown date.
– Tap All to delete all occurrences of the repeating event.
5.Ta p  O K .
Considerations for repeating or continuous events
Keep the following points in mind:
■If you change the start date of a repeating event, your handheld calculates the 
number of days you moved the event. Your handheld then automatically 
changes the end date to maintain the duration of the repeating event.
■If you change the repeat interval of a repeating event (such as from daily to 
weekly) previous occurrences of that event are not changed, and your handheld 
creates a new repeating event.
■If you change the date of an occurrence of a repeating event (such as from 
January 14 to January 15) and apply the change to all occurrences, the new date 
becomes the start date of the repeating event. Your handheld adjusts the end 
date to maintain the duration of the event. If you apply the change to current 
and future occurrences, past occurrences are not changed.
■If you change other settings of a repeating event (such as time, alarm, private) 
and apply the change to all occurrences, your handheld creates a new event. 
The start date of this new event is the day on which the setting is changed. 
■If you apply a change to a single occurrence of a repeating event (such as time), 
that occurrence no longer shows the Repeat icon  .
Changing the Date Book view
In addition to displaying the time list for a specific day, you can also display a 
whole week, a month, or an agenda.
To cycle through Day, Week, Month, and Agenda views:
■Press the Date Book application button repeatedly to display the next view.
■Tap the appropriate view icon in the lower-left corner of Date Book. 
						

							Chapter 8 Using Date Book
10 4
Working in Week View
Week View shows the calendar of your events for an entire week. You can use this 
view to quickly review your appointments and available time slots. In addition, 
the graphical display helps you spot overlaps and conflicts in your schedule.
To display the Week View:
1.Tap the Week View icon.
2.Tap the navigation controls to move forward or backward a week at a time, or 
tap on a column to display details of an event. 
The Week View also shows untimed events and events that are before and after 
the range of times shown. Continuous events appear in green with the Repeat 
icon .
3.Tap an event to show a description of the event.
Week View
Previous 
weekNext week
Ta p  f o r  t h a t  d a y
Bar indicates earlier event 
Bar indicates later event  Diamond indicates untimed event
Dashed line indicates continuous event
Event details
Tap to show event details 
						

							Changing the Date Book view
10 5
Keep the following points in mind:
■To reschedule an event, tap and drag the event to a different time or day.
■Tap a blank time on any day to move to that day and select that time for a new 
event.
■Tap any day or date that appears at the top of the Week View to move directly 
to that day without selecting an event.
■Press Right and Left on the navigator to scroll to the next or previous 
week.
■Press Select on the navigator to insert the highlight, and then press Right and 
Left to select a day within the selected week. To view the events on the selected 
day, press Select on the navigator again.
■The Week View shows the time span defined by the Start Time and End Time in 
the Date Book Preferences settings. If you have an event before or after this time 
span, a bar appears at the top or bottom of that day’s column. Use the onscreen 
scroll arrows   to scroll to the event, or press Up and Down on the navigator to 
scroll to earlier and later time slots within the selected week. 
Working in Month View
The Month View screen shows which days have events scheduled. Lines in the 
Month View indicate events and repeating events. Diamonds indicate untimed 
events, and green dashed lines with a Repeat icon   indicate continuous events.
You can control the types of events that appear in the Month View. See “Display 
Options” later in this chapter.
Keep the following points in mind:
■Tap a day in the Month View to display that day in the Day View.
■Tap the scroll arrows in the upper-right corner, or press Left or Right on the 
navigator to move forward or backward a month. 
■Press Select on the navigator to insert the highlight, and then press Left or Right 
on the navigator to scroll to a specific day. Press Select on the navigator to 
display that day in the Day View.
Previous/next month
Dashed line below date indicates continuous event Diamond below date indicates untimed event
Month View button
Dashes on right side indicate events 
						

							Chapter 8 Using Date Book
10 6
Working in Agenda View
The Agenda View shows you your untimed events, appointments, and To Do 
items in one screen. When you tap on an untimed event or appointment in the 
Agenda View, the Day View appears so that you can see more detailed information 
about the event. You can tap the check box next to a To Do item to mark it as 
completed. When you tap a To Do item, your To Do list appears. To return to the 
Agenda View, press the Date Book button.
NOTEWhich To Do items appear and how you can change them depend on the 
settings in your To Do Preferences. See“Setting To Do Preferences” in Chapter 16 for 
more information.
To display the Agenda View:
1.Tap the Agenda View icon.
2.Tap the navigation controls to move forward or backward a day at a time, or to 
display more events and To Do items. 
TIPYou can also press Up and Down on the navigator to scroll through the 
events on the selected day, or press Right or Left on the navigator to scroll to 
the next or previous day. 
NOTEYou can also change the category of To Do items shown. Tap the pick list 
to select another category. See Chapter 16 for more information on working 
with To Do items.
Agenda View
Day with appointments Same day without appointments