Palm Tungsten T2 Instructions Manual

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3.Select VersaMail in the Conduit list.
4.Click Change.
5.Select one of the following:
6.(Optional) Select Set Selection As Default to apply the options you selected to 
all subsequent HotSync operations. Otherwise, the settings apply to the next 
HotSync operation only.
7.Click OK.
8.Perform a HotSync operation.
Synchronize 
Active AccountsSelect this option to include active accounts in the next 
HotSync operation. For an account to be synchronized, you 
must have selected the option Check this box to synchronize 
this mail account when you perform a HotSync operation. 
Do NothingSelect this option to exclude e-mail accounts from the next 
HotSync operation. 
						

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Synchronizing multiple accounts
You can synchronize more than one account during the same HotSync operation.
NOTEIf you want to synchronize both a Microsoft Outlook and a Microsoft Outlook 
Express account, you must have Microsoft Outlook set as the default e-mail client on 
the desktop.
The maximum number of accounts you can synchronize are as follows:
■1 Simple MAPI account (for example, an account set up using Outlook Express 
or Eudora)
■1 Extended MAPI account (for example, an account set up using Outlook)
■1 Lotus Notes account
■5 combined direct POP or direct IMAP accounts
If you attempt to synchronize more than the limit for a particular type of account 
during a HotSync operation, you will receive an alert prompting you to deactivate 
any accounts over the allowed number.
Using SSL with the conduit
When you set up an e-mail account, you can choose to use a secure connection 
(Secure Sockets Layer, or SSL) for sending and receiving e-mail messages. The 
Palm VersaMail HotSync Conduit supports SSL when synchronizing with an 
e-mail account only if that account uses one of the following desktop e-mail 
applications (mail clients):
■Outlook
■Outlook Express
■Eudora
The conduit does not support SSL for accounts set up as direct POP or direct IMAP 
or for Microsoft Exchange or Lotus Notes accounts.
Going beyond the basics
Many of the VersaMail application features, such as getting and sending e-mail, 
you use daily. Other features are used less frequently but are especially valuable in 
certain situations. For example, filtering e-mail is helpful if you are traveling and 
want to receive messages only from certain people or about specific subjects. 
Filters and other special features are discussed in this chapter. 
This section describes the following:
■Creating and using filters to determine which e-mail you actually view
■Managing mail settings
■Adding APOP to an account 
						

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■Adding ESMTP to an account
■Setting advanced e-mail account options
■Cutting and copying text from an e-mail message for use in other applications
■Using the command bar
■Viewing e-mail header details
■Backing up your mail databases
■Synchronizing IMAP folders wirelessly
■Using Secure Sockets Layer (SSL)
The section ends with a summary of the VersaMail application navigator controls 
and keyboard shortcuts.
Managing mail filters
Filters provide efficient ways to manage e-mail retrieval and storage. When you 
tap Get Mail or Get & Send, filters determine which e-mail messages are 
downloaded to your handheld and in which folder the downloaded messages are 
stored. 
For example, you may want to file e-mail about sales meetings in a Sales folder. 
You can create a filter that automates this action, so that whenever you receive 
e-mail about sales meetings, it is immediately sent to the Sales folder, which you 
created in the filters screen. 
Creating mail filters
To create a mail filter, you select various criteria, such as To, From, and Contains. 
This information makes up the filter statement. 
For example, if you want stock quotes from your online brokerage service sent to 
a folder you created called Finance, you can filter those e-mail messages and store 
them in the Finance folder. The filter statement, which is displayed in the Filter 
Editor, is shown in the following figure. 
						

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IMPORTANTIf you create a filter, only messages that meet the filter criteria are 
downloaded to your handheld. You do not see any other messages that have been 
sent to you, even in your Inbox. To avoid this, you must set up two filters as described 
in the following procedure. Using the example above, the first filter would have all 
mail containing “onlinebroker” in the “From” field moved to the “Finance” folder. 
For the second filter, you should specify that all mail NOT containing “onlinebroker” 
in the “From” field should be moved to the Inbox (or other folder you designate). If 
you do not create this second filter, then only messages containing “onlinebroker” in 
the “From” field are downloaded to your handheld.
To create a filter:
1.From the Inbox or another folder, tap the Menu icon  .
2.Select Options, and then select Filters.
3.Ta p  N e w.
4.Enter a short description of the filter in the Name field.
5.Use the If the pick lists to create criteria for the filter.
The three pick lists and the edit line combine to create a statement that identifies 
the type of e-mail and where you want the e-mail stored. For example, a filter 
might read, “If the [Subject] [Contains] sales meeting, Then get mail and move  
						

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to [Sales].” When you use this filter to sort incoming e-mail, any e-mail 
containing sales meetings in the subject line is filed in the Sales folder.
6.Ta p  O K .
The filter appears in the Filters list.
Selected filters execute in the order in which they appear on the list. Move filters 
up and down the list to ensure that they execute in the correct order.
NOTEFilters created on the handheld also apply to e-mail synchronization. See 
“Synchronizing an account” earlier in this chapter for more information. 
Turning filters on and off
By default, a filter that is turned on or selected affects all subsequent downloads of 
e-mail until you deselect it. More than one filter can be in effect at once. Before you 
download e-mail, be sure to turn on the filters you want and turn off those you 
don’t want.
To pick listSelect the message header field with the information 
contained in the edit line: To, From, Subject, cc, Date, Size. 
For example, you might select Date to download only 
messages that are less than a certain number of days old. 
Contains pick listSelect a filter action: Contains, Starts with, Does NOT 
Contain. 
Edit lineEnter the text that must be found in the header field. For 
example, if you want to sort e-mail with the subject Sales, 
enter “Sales.” If you enter more than one criteria, separate 
each with a comma—for example, Sales, New York.
Then get mail and 
move to pick listSelect the folder or mailbox into which you want your 
filtered e-mail to go. You can also create a new folder for 
storing the incoming e-mail. Tap Edit Folders, and then 
create a new folder or delete or rename existing ones.  
						

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To turn a filter on or off:
1.Ta p  t h e  M e n u  i c o n   .
2.Select Options, and then select Filters.
The Filters dialog box appears with the filters you created. 
3.Tap the pick list in the upper-left corner, and select Connected or Synchronize.
– Connected applies a filter to messages downloaded to your handheld over a 
modem or network connection. 
– Synchronize applies a filter to messages downloaded to your handheld 
during a HotSync operation.
4.Tap the filter check boxes to select the filters you want to use for subsequent 
e-mail transactions.
IMPORTANTIf you deselect a filter listed under Connected, be sure that the filter 
is deselected also under Synchronize. 
5.Ta p  O K .
Filters with a checkmark are 
turned on 
						

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Editing or deleting a filter
You can edit a filter to change its name or the criteria in the filter. 
To edit or delete a filter:
1.Ta p  t h e  M e n u  i c o n   .
2.Select Options, and then select Filters.
3.Tap the name of the filter.
4.Do one of the following:
– To edit the filter, revise your entry in the Name field and/or your selections 
in the pick lists, and revise the text in the edit line. Tap OK.
– To delete the filter, tap Delete, and then tap Yes to confirm the deletion.
5.Ta p  O K .
Managing mail settings
You can configure advanced mail settings such as server information, incoming 
and outgoing mail server options, and more, for each e-mail account. 
To select the account whose settings you want to manage:
1.In your Inbox or another folder screen, tap the Menu icon  .
2.Ta p  O p t i o n s .
3.Select Mail Servers.
Shows server settings for current 
account. Tap the Account pick list 
to edit the account. 
						

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4.Tap the Account pick list, and then tap Edit Accounts.
5.Tap the name of the account whose settings you want to manage, and then 
tap OK.
To change the protocol type:
1.In the Server Settings screen, tap the Protocol pick list, and then tap POP or 
IMAP. 
2.Ta p  O K .
To change your username or password:
1.In the Server Settings screen, enter a new username. 
Your username is typically the first part of your e-mail address, which appears 
before the @ symbol.
All e-mail accounts 
appear in the list 
						

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2.Tap the Password box, and enter a new password in the Password Entry dialog 
box. The VersaMail 2.5 application provides strong encryption for your 
password.
3.Ta p  O K .  
To set a default service for this account (different from the default service for your handheld):
1.In the Server Settings screen, tap the Always Connect Using check box.
2.Tap the connection type you want from the Services pick list.
3.Ta p  O K .
NOTESelect this option only if you want a given e-mail account to use a 
different service from the default service you set for your handheld. For 
example, you may have selected a default service that uses the built-in 
Bluetooth radio on your handheld to make a connection with your corporate 
account through a VPN. However, for your Earthlink account, you may want to 
switch to the Earthlink service, which uses an external modem accessory to 
make a connection with your e-mail service provider. To do this, tap the Always 
connect using check box, and then select Earthlink from the Services pick list. 
Leave this box deselected if you want to use your default handheld service for 
this e-mail account. 
See Chapter 22 for information on setting connection types and selecting a 
default service for your handheld. See “Selecting a different service for a given 
e-mail account” earlier in this chapter for details on using a different service for 
a specific e-mail account.
Tap to change the service 
connection for this e-mail 
account only from your default 
handheld service connection
Select a service connection for 
this e-mail account only 
						

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To change e-mail address/mail server settings:
1.In the Server Settings screen, tap Details.
2.Tap the Options pick list and select Address/Servers.
3.Edit any of the following:
4.Ta p  O K .
Email addressEnter the e-mail address of the account you are accessing, 
such as [email protected].
Incoming mail 
serverEnter the name of your incoming (POP) mail server, such as 
pop.mail.yahoo.com.
Outgoing mail 
serverEnter the name of your outgoing (SMTP) mail server, such as 
smtp.mail.yahoo.com.