Palm Tungsten T2 Instructions Manual
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Conducting cradle/cable HotSync operations 357 Conducting cradle/cable HotSync operations The simplest way to synchronize data is to perform a direct HotSync operation by seating your handheld in the cradle/cable and pressing the HotSync button. Performing a cradle/cable HotSync operation: Windows computers The first time you synchronize your data, you need to enter user information on Palm Desktop software. After you enter this information and synchronize with your handheld, the HotSync Manager recognizes your handheld and doesn’t ask for this information again. If you are a system administrator preparing several handhelds for a group of users, you may want to create a user profile. See “Creating a user profile” later in this chapter before performing the following steps. IMPORTANTYou must perform your first HotSync operation with a local, direct connection or with infrared communication, rather than with a modem or network. The following steps assume that you have already installed Palm Desktop software. If you have not installed this software, see“Step 4: Install software” in Chapter 1 for instructions. To perform a local HotSync operation on a Windows computer: 1.Place your handheld in the cradle/cable. 2.If the HotSync Manager is not running, start it: On the Windows desktop, click Start, and then select Programs. Navigate to the Palm Desktop software program group, and select HotSync Manager. Alternatively, you can start the Palm Desktop software, which automatically opens the HotSync Manager.
Chapter 21 Performing HotSync® Operations 358 3.Press the HotSync button on the cradle/cable. IMPORTANTThe first time you perform a HotSync operation, you must enter a user name in the New User dialog box and click OK. Every handheld should have a unique name. To prevent loss of a user’s records, never try to synchronize more than one handheld to the same user name. The HotSync Progress dialog box appears, and synchronization begins. 4.Wait for a message on your handheld indicating that the process is complete. After the HotSync process is complete, you can remove your handheld from the cradle/cable. Gently tilt your handheld forward in the cradle/cable, and then lift it up to remove it.
Conducting cradle/cable HotSync operations 359 Performing a direct HotSync operation: Mac computers When you installed Palm Desktop software, you entered a user name. This user name is the connection between your handheld and your computer. The first time you perform a HotSync operation the Palm Desktop software does the following: ■Adds a user name to your handheld. ■Creates a folder for the user name in the Users folder inside the Palm folder. For example, if you entered Jane Garcia as your user name, a folder named Jane Garcia is created in the Users folder. ■Creates a file named User Data in your user name folder. User names appear in the User pop-up menu on the right side of the toolbar. You can change users by selecting a new name in the pop-up menu. Each subsequent time you perform a HotSync operation, HotSync Manager reads the user name from your handheld and synchronizes the data in the folder of the same name. Be sure you select the correct user name from the User pop-up menu before entering data on Palm Desktop or performing a HotSync operation. If you are a system administrator preparing several handhelds for a group of users, you may want to create a user profile. See “Creating a user profile” later in this chapter before performing the following steps. IMPORTANTYou must perform your first HotSync operation with a local, direct connection or with infrared communication, rather than with a modem. The following steps assume that you have already installed Palm Desktop software. See“Step 4: Install software” in Chapter 1 if you have not installed this software. Shown with Mac OS X
Chapter 21 Performing HotSync® Operations 360 To perform a local HotSync operation on a Mac computer: 1.Place your handheld in the HotSync cradle/cable. 2.Make sure that HotSync Manager is enabled: Double-click the HotSync Manager icon in the Palm folder. Click the HotSync Controls tab, and make sure the Enabled option is selected. 3.Press the HotSync button on the cradle/cable. The HotSync Progress dialog box appears, followed by the Select User dialog box.
Conducting IR HotSync operations 361 4.In the Select User dialog box, select the user name you entered when you installed the Palm Desktop software, and click OK. The HotSync Progress dialog box reappears, and synchronization begins. 5.Wait for a message on your handheld indicating that the process is complete. After the HotSync process is complete, you can remove your handheld from the cradle/cable. Gently tilt your handheld forward in the cradle/cable, and then lift it up to remove it. Conducting IR HotSync operations You can use the infrared (IR) port on your handheld to perform HotSync operations. When you perform an IR HotSync operation, you don’t need your cradle/cable. However, you must have a computer that’s equipped with an IR port and that supports the IrCOMM implementation of the Infrared Data Association (IrDA) standards. This is especially useful if you travel with an infrared-enabled laptop. You simply enable infrared communication on your laptop and handheld and follow the steps in “Performing an IR HotSync operation” later in this section. Preparing your computer for infrared communication Before you can perform a HotSync operation using the IR port, the computer with which you want to synchronize must fulfill these requirements: ■Your computer must support the IrCOMM implementation of the IrDA standards. ■Your computer must have an enabled infrared port that’s built into the computer, or an enabled infrared device attached to the computer. Shown with Mac OS X Shown with Mac OS X
Chapter 21 Performing HotSync® Operations 362 ■Some desktop computers may require an infrared device attached to a physical COM port. Laptops are likely to have a built-in IR port, so no external device is necessary. ■Your computer must have an installed infrared driver. ■If you have an external infrared device attached to your computer, a driver is probably included with the device. Consult the documentation included with the device for information on installing the required driver. Check your computer ’s documentation to learn if the computer supports infrared communication. To configure HotSync Manager for infrared communication on a Windows computer: ■Click the HotSync Manager icon in the Windows system tray, and make sure that Infrared is selected. – If you have an Infrared option on the HotSync Manager menu, and that option is selected, skip to “Performing an IR HotSync operation.” – If you do not have an Infrared option on the HotSync Manager menu, complete the following steps: a.Make sure that Local Serial is selected on the menu. b.From the HotSync Manager menu, select Setup. c.Click the Local tab. d.In the Serial Port drop-down box, select the simulated port that your computer uses for infrared communication. See the documentation for your operating system for instructions on finding the simulated port. This information is usually located in the Control Panel. e.Click OK.
Conducting IR HotSync operations 363 NOTEIf your cradle/cable is connected to a USB port, you can continue using the cradle/cable while HotSync Manager is configured for infrared communication. If your cradle/cable is connected to a serial port, you cannot use your HotSync cradle/cable again until you reconfigure the HotSync Manager to communicate with the port defined for cradle/cable synchronization. To configure HotSync Manager for infrared communication on a Mac computer: 1.Double-click the HotSync Manager icon in the Palm folder. 2.In the HotSync Controls tab, select Enabled. 3.Click the Connection Settings tab. 4.Select the On check box next to IR port. 5.Close the HotSync Software Setup window. Performing an IR HotSync operation After you complete the steps to prepare for performing an IR HotSync operation, it’s easy to perform the actual operation. To perform an IR HotSync operation: 1.Tap the Home icon . 2.Select the HotSync icon . 3.Ta p L o c a l . 4.Tap the pick list below the HotSync icon and select IR to a PC/Handheld. 5.Position the IR port of your handheld within a couple of inches of the infrared port of your computer. Shown with Mac OS X
Chapter 21 Performing HotSync® Operations 364 6.Tap the HotSync icon to start the IR HotSync operation. Returning to cradle/cable HotSync operations It’s easy to return to using the cradle/cable for HotSync operations. If your cradle/cable is connected to a USB port, you can continue using it while HotSync Manager is configured for infrared communication. Use the following instructions to return to Local USB cradle/cable HotSync operations only when necessary, such as when you have disconnected the cradle/cable from the USB port. To return to local USB cradle/cable HotSync operations on a Windows computer: 1.If necessary, connect the cradle/cable to the USB port of the computer you use for HotSync operations. 2.Click the HotSync Manager icon in the Windows system tray, and select Local USB if it is not already selected. To return to local Serial cradle/cable HotSync operations on a Windows computer: 1.If necessary, connect the cradle/cable to the port of the computer you use for HotSync operations. 2.Click the HotSync Manager icon in the Windows system tray. 3.Select Setup, and then click Local. 4.Select the COM port where your cradle/cable is connected. 5.Click OK. On a Mac computer, the HotSync Manager software monitors all ports at the same time. However, you may want to turn off the IR port when you’re not using it to improve performance of HotSync operations. To return to local serial cradle/cable HotSync operations on a Mac computer: 1.If necessary, connect the cradle/cable to a serial port on your computer. 2.Double-click the HotSync Manager icon in the Palm folder. 3.In the HotSync Controls tab, select Enabled. Tap here to start IR HotSync operation
Conducting modem HotSync operations 365 4.Click the Connection Settings tab, and select the correct connection. 5.Close the HotSync Software Setup window. The next time you want to perform a HotSync operation, just press the HotSync button on the cradle/cable, as you always did before. Conducting modem HotSync operations You can use a modem to synchronize your handheld when you are away from your computer. IMPORTANTYou must perform the first HotSync operation by using a local, direct connection or infrared communication. After that, you can perform a modem HotSync operation. To perform a modem HotSync operation you need the following: ■A modem connected to your computer. ■Palm Desktop software configured for use with the modem. ■A modem connected to your handheld. ■A configuration for the kind of modem connection you want to make. See“Connection Preferences” in Chapter 22 for more information. Preparing your computer for a modem HotSync operation There are a few steps you must perform to prepare your computer for a modem HotSync operation. Be sure to perform these steps before you leave your office so that your computer is ready to receive a call from your handheld. To prepare a Windows computer for a modem HotSync operation: 1.Confirm that the computer modem is connected and turned on and that no communications applications, such as fax or telephony software, are running on a COM port. Make sure the computer is disconnected from all online services, such as America Online (AOL). This helps to avoid conflicts with the COM port. 2.Start HotSync Manager if it is not already running, and from the HotSync Manager menu, select Modem.
Chapter 21 Performing HotSync® Operations 366 3.Adjust the following options as needed. 4.Click OK. To prepare a Mac computer for a modem HotSync operation: 1.Confirm that the computer modem is connected and turned on, and that no communications applications, such as fax or telephony software, or AppleTalk networking are running on that serial port. Make sure your computer is disconnected from all online services, such as CompuServe and America Online (AOL). This helps to avoid conflicts with the serial port. In addition, your computer must be on, and it should not be in sleep mode when receiving a call from a remote handheld. 2.Double-click the HotSync Manager icon in the Palm folder. 3.Click the HotSync Controls tab and enable the Transport Monitor, if it is not already enabled. Serial PortIdentifies the port for the modem. If you are unsure of the port assignment, look at the Modem Properties in the Windows Control Panel. SpeedDetermines the speed at which data is transferred. Try the As Fast As Possible rate first, and adjust downward if you experience problems. This setting allows your handheld to synchronize with your computer at the fastest speed possible. ModemIdentifies the modem type or manufacturer. Refer to your modem manual or faceplate for its type or settings. If you’re not sure of your modem type or if your modem doesn’t match any that appear in the list, select Hayes Basic. Setup StringIdentifies the setup string for your particular modem. Not all modems require a setup string. Refer to your modem manual, and enter the setup string if it is recommended by the manufacturer.