Palm Tungsten T2 Instructions Manual

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Set folder synchronization options as follows:
– Click the name of the folder you want.
– Click in the Synchronize column to the right of the folder name.
– Click the arrow to open the drop-down list, and click Yes or No to 
synchronize the folder or not.
8.Click OK.
You can now set synchronization options for your handheld for the selected 
account. 
						

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To set handheld synchronization settings:
1.Under the selected account name, click the plus sign to the left of Handheld 
Settings.
2.Click Account Information.
Click plus 
sign 
						

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3.If you are using an account that is already configured on your handheld, the 
account information will already be entered. If not, enter the following:
NOTEYou do not need to fill in these fields if the account is a synchronize-only 
account and the mail client is not Direct POP or Direct IMAP.
4.Under Handheld Settings, click Server Settings.
5.If you are using an account that is already configured on your handheld, the 
account information will already be entered. If not, enter the following:
NOTEYou do not need to fill in these fields if the account is a synchronize-only 
account and the mail client is not Direct POP or Direct IMAP.
Display NameEnter the name you want to appear on your outgoing 
messages, such as “Joe Smith”.
E-mail AddressEnter the e-mail address of the account you are accessing, 
such as [email protected].
UsernameEnter the username you use to access your e-mail. This is 
generally the part of your e-mail address appearing before 
the @ symbol; it is usually not your entire e-mail address.
PasswordEnter the password for this account. 
						

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6.Click the Save icon   on the toolbar to save the settings for this account.
Incoming Mail 
ServerEnter the name of your incoming (POP) mail server, such as 
pop.mail.yahoo.com.
Incoming Mail 
Server Port 
NumberThe default is 110 for POP and 143 for IMAP servers, 
respectively. If you are not sure about the correct port 
number, check with your mail server administrator.
Whether this 
account requires 
APOP 
authentication 
(POP accounts 
only)Selecting this check box encrypts your username and 
password when traveling over the network. Some services 
require APOP to work properly, while others do not work 
p ro p e r l y  i f  A P O P  i s  u s e d .  I f  y o u  a re n ’ t  s u re  i f  y o u r  I S P  o r  w e b  
e-mail provider supports APOP, check with your e-mail 
provider. See“Adding APOP to an account” later in this 
chapter for information.
Outgoing Mail 
ServerEnter the name of your outgoing (SMTP) mail server, such as 
smtp.mail.yahoo.com.
Outgoing Mail 
Server Port 
NumberThe default is 25, the port number most SMTP servers use. If 
you are not sure about the correct port number, check with 
your mail server administrator.
Whether this 
account requires 
ESMTP 
authenticationSelect this check box if the outgoing server (SMTP) requires 
authentication. Check with your system administrator before 
selecting this option. See “Adding ESMTP to an account” 
later in this chapter for information. If you select this option, 
username and password fields appear. These fields are 
prepopulated based on the account information you entered 
previously. In most cases, the prepopulated information is 
correct; however, occasionally your authentication username 
and/or password is different from your account username or 
password. Check with your e-mail service provider for 
authentication username and password information.
If you need to enter new information, enter a username 
and/or tap the Password box and enter a password, and then 
tap OK. 
						

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Account information screens
Two screens in the Palm VersaMail HotSync Conduit provide summary 
information on your accounts:
■The Account Overview screen indicates whether the account is active; whether 
the account has been synchronized and, if so, the last synchronization date; the 
mail client for this account; and whether the mail client and/or the incoming 
mail server has been changed since the last HotSync operation.
■The Handheld Settings Overview screen lists the server protocol, display name, 
e-mail address, incoming and outgoing mail server addresses, and whether 
APOP or ESMTP authentication is required. 
						

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To view the Account Overview screen:
■Click the selected account name.
To view the Handheld Settings Overview screen:
■Under the selected account name, click Handheld Settings.
Palm VersaMail HotSync Conduit shortcuts
You can use the icons in the toolbar to perform certain tasks quickly, such as saving 
account configuration settings.
Verifying handheld account settings before synchronizing accounts
Certain settings you configure on your handheld for a given e-mail account must 
be set correctly for the synchronization process as well. Before configuring an 
e-mail client on your desktop for synchronization, be sure to verify the following 
settings on your handheld:
■APOP, ESMTP, and SSL: If you want to synchronize e-mail for an account that 
requires either APOP or ESMTP authentication (for example, Yahoo accounts 
require ESMTP authentication) or a secure (SSL) connection for incoming mail, 
you must select the option to use APOP, ESMTP, or a secure connection on your 
handheld. See “Adding APOP to an account,” “Adding ESMTP to an account,” 
and “Using Secure Sockets Layer (SSL)” later in this chapter for details.
■Mail filters: Any mail filters you have configured for a given e-mail account on 
your handheld also apply during the synchronization process. For example, if 
you have set filters to accept only e-mail containing the subject words “Current 
Software Project,” only those same messages are synchronized between your 
desktop and your handheld. Be sure to turn mail filters off if you want to 
synchronize all messages between your desktop and your handheld. See 
“Turning filters on and off” later in this chapter for details.
Icon Action
Save account settings. Saves any changes you have made to 
an account.
Add a new account. You are prompted to enter the account 
name and protocol.
Delete an account. You are prompted to select the account to 
delete from a drop-down list.
Quick Account Reference. Lists all accounts and shows 
whether they are active and the date they were last 
synchronized.
Help. Displays the Help window with complete online help. 
						

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Configuring Microsoft Outlook
You can synchronize Microsoft Outlook 97/98/2000/XP with a VersaMail e-mail 
account, but you must set Microsoft Outlook as the default e-mail handler. You 
must check your username and password.
To configure Microsoft Outlook:
1.In the Control Panel, click Internet Options.
NOTEFor Windows XP, click Network and Internet Connections, and then click 
Internet Options. 
2.Click the Programs tab.
3.Select Microsoft Outlook as the default e-mail program.
4.Click OK. 
NOTEMake sure your username and password are set up correctly within Microsoft 
Outlook.
Configuring Microsoft Outlook Express
You can synchronize a VersaMail e-mail account with Microsoft Outlook Express 
5.5 or 6.0, but you must set Outlook Express as the default e-mail handler.
NOTEMake sure your username and password are set up correctly within Outlook 
Express.
To configure Outlook Express: 
1.In the Control Panel, click Internet Options.
NOTEFor Windows XP, click Network and Internet Connections, and then click 
Internet Options. 
2.Click the Programs tab.
3.Select Outlook Express as the default e-mail program.
4.Click OK. 
TIPYou can also make Outlook Express the default e-mail handler within the e-mail 
application. From the Tools menu, select Options. Click the General tab, and then click 
Make Default. 
Configuring Eudora
If you are using Eudora as your e-mail application, you must set up MAPI in 
Eudora.  
						

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To  s e t  u p  MAPI in Eudora:
1.From the Eudora Tools menu, select Options.
2.Do one of the following: 
– If Eudora is the only e-mail application that you use, select Always as the 
MAPI setting.
– If you use more than one e-mail application, select When Eudora is running 
as the MAPI setting.
3.Ensure that your username and password are set up correctly within Eudora. 
This information is needed to log in to Eudora to retrieve and synchronize your 
e-mail.
IMPORTANTEudora must be running in order for you to perform a HotSync 
operation. The VersaMail application synchronizes with your Dominant Personality in 
Eudora 5.1 or later.
Converting attached files
You can use attachment conversion plug-ins to convert attached files that you are 
receiving. DataViz Documents To Go plug-ins enable you to convert attachments 
using HotSync operations. With Documents To Go, you can view, create and edit 
Word, Excel, and PowerPoint attachments on your handheld. DataViz Documents 
To Go version 5 is included on the Palm™ Desktop software that came with your 
handheld. You must install the software and perform a HotSync operation in order 
to use Documents To Go. See the Documents To Go Getting Started Manual for more 
information.
When you receive a message with an attachment on your handheld, the file is 
converted to the DataViz format on the handheld when you perform a HotSync 
operation. You can then read and edit the file in Documents To Go on the handheld. 
In the Palm VersaMail HotSync Conduit, you can turn off DataViz Documents To 
Go plug-ins or select other plug-ins.
To turn off attachment conversion plug-ins:
1.Click the HotSync Manager icon  in the Windows system tray.
2.Select Custom. 
						

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3.Select VersaMail in the Conduit list. 
4.Click Attachment Conversion.
5.Plug-in types are listed in the left column. If the plug-in is selected, the right 
column shows the name of the company supplying the plug-in. If a plug-in is 
not selected, the right column reads Not Selected.
NOTEThe drop-down lists in the right column display only the companies 
currently supplying plug-ins for a particular type. If more than one company 
supplies a plug-in of a particular type (for example, Word doc), then multiple 
company names appear on the list. If no company is currently supplying a 
plug-in of a particular type, then the only option that appears on the list is Not 
Selected. 
						

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Do one of the following:
6.Click save.
Synchronizing an account
To synchronize accounts, you must set the HotSync action for the VersaMail 
application in the HotSync Manager. You can, however, exclude e-mail accounts 
from a HotSync operation. 
TIPIf you don’t want an account synchronized, deselect the check box Select this 
check box to synchronize this e-mail account when you perform a HotSync operation. 
To select which accounts are synchronized during a HotSync operation:
1.Click the HotSync Manager icon  in the Windows system tray.
2.Select Custom.
Item Action
To deselect a plug-in Click the right column next to the plug-in type name, and 
then select Not Selected from the drop-down list.
To select a plug-in Click the right column next to the plug-in type name, and 
then select the name of the company supplying the 
plug-in from the drop-down list.
To  c h a n g e  t h e  
company supplying a 
plug-in of a particular 
typeClick the right column next to the plug-in type name, and 
then select the name of the company you want to supply 
the plug-in from the drop-down list.