Palm Tungsten T2 Instructions Manual

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To change incoming mail server settings:
1.In the Server Settings screen, tap Details.
2.Tap the Options pick list and select Incoming Mail.
3.Select or enter either of the following:
.
4.Ta p  O K .
Get unread mail 
ONLYNOTEThe POP protocol does not support retrieval of unread 
mail only from the server. If you have a POP e-mail account, 
the VersaMail application downloads all messages from the 
server regardless of whether you have read them (for 
example, on your desktop or on the web), and regardless of 
whether this check box is selected.
For IMAP accounts, retrieves unread e-mail only. To get all 
e-mail and not just unread e-mail, deselect Get unread mail 
ONLY. 
Maximum 
Message SizeShows the maximum message size that you can receive.  
						

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To set additional incoming mail options:
1.In the Server Settings screen, tap Details.
2.Tap the Options pick list and select Advanced Incoming.
3.The incoming mail options are different depending on the connection type you 
selected and the server protocol—POP or IMAP.
Port NumberDefaults to 110 for POP and to 143 for IMAP servers, 
respectively. If you are not sure about the correct port 
number, check with your mail server administrator. 
Secure 
ConnectionRetrieves incoming mail over a secure (Secure Sockets Layer, 
or SSL) connection. See “Using Secure Sockets Layer (SSL)” 
later in this chapter for information on SSL.
Leave mail on 
server (POP only)Leaves e-mail that you receive on the handheld on the server 
also.
Use APOP 
(POP only)Encrypts your username and password when traveling over 
the network. Some services require APOP to work properly, 
while others do not work properly if APOP is used. If you 
aren’t sure if your ISP or web e-mail provider supports 
APOP, check with your e-mail provider. See “Adding APOP 
to an account” later in this chapter.
POP accounts IMAP accounts 
						

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If you are using the Palm VersaMail HotSync Conduit and have an IMAP 
account, you must configure the outgoing mail settings to send mail.
To set outgoing mail server (SMTP) settings:
1.In the Server Settings screen, tap Details.
2.Tap the Options pick list and select Outgoing Mail.
3.Enter any of the following:
Mailbox (IMAP 
only) Defines the root mailbox on your IMAP server. 
Deleted Mail 
(IMAP only) Stores deleted e-mail in the folder you specify on the server. 
This field is case sensitive, so spell the folder name exactly as 
it is on the server. For example, if your Deleted Mail folder is 
called Trash on the server, you must enter Trash in this space. 
Sent Mail (IMAP 
only) Shows the name of your Sent Mail folder on the server. This 
field is case sensitive, and the folder name should be spelled 
exactly as it is on the server
. 
Display NameEnter the name you want to appear on your outgoing 
messages, such as “Joe Smith.”
Reply To AddressEnter the e-mail address that you want recipients to see and 
reply to on your e-mail messages, only if it is different from 
the e-mail address from which you are sending the message. 
For example, if you are sending a message from 
[email protected] but you want recipients to reply to 
[email protected], enter the reply-to address here. Reply To 
Address makes it look like the e-mail came from the address 
you entered. 
						

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4.Ta p  O K .  
To set additional outgoing mail options:
1.In the Server Settings screen, tap Details.
2.Tap the Options pick list and select Advanced Outgoing.
BCCSelect the BCC check box to send a blind copy of any e-mail 
message you send to another e-mail address. The blind copy 
e-mail address is not seen by the other recipients of the 
message. For example, if you want a copy of all messages 
you send from your handheld to be sent to your desktop 
e-mail account, enter that e-mail address. 
						

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3.Set additional options for outgoing e-mail:
4.Tap OK twice.
Adding APOP to an account
To encrypt your username and password when they are traveling over the 
network, some services require APOP to work properly, while others do not work 
properly if APOP is used. If you aren’t sure if your ISP or web e-mail provider 
supports APOP, check with your e-mail provider.
NOTEAPOP works only with accounts that use the POP protocol.
Port Number The default is 25, the port number most SMTP servers use. If 
you are not sure about the correct port number, check with 
your mail server administrator.
My server requires 
authentication 
(ESMTP)Select the My server requires authentication (ESMTP) check 
box if the outgoing server (SMTP) requires authentication. 
Check with your system administrator before selecting this 
option. See “Adding ESMTP to an account” later in this 
chapter for information. If you select this option, username 
and password fields appear. These fields are prepopulated 
based on the account information you entered previously. In 
most cases, the prepopulated information is correct; 
however, occasionally your authentication username and/or 
password is different from your account username or 
password. Check with your e-mail service provider for 
authentication username and password information.
If you need to enter new information, enter a username 
and/or tap the Password box and enter a password, and 
then tap OK.
Username and Password fields appear only if 
ESMTP check box is selected 
						

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To edit an account and add APOP:
1.In your Inbox or another folder screen, tap the Menu icon  .
2.Ta p  O p t i o n s .
3.Select Mail Servers.
4.Tap the Account pick list and select Edit Accounts.
5.Tap the name of the account you want to change, and then tap OK.
6.In the Server Settings screen, tap Details.
7.Tap the Options pick list and select Advanced Incoming.
All e-mail accounts 
appear in the list 
						

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8.Select the Use APOP check box. 
9.Ta p  O K .  
Adding ESMTP to an account
Some services require ESMTP authentication to validate your username and 
password on a given SMTP server. If you aren’t sure if your ISP or web e-mail 
provider supports ESMTP, check with your e-mail provider.
To edit an account and add ESMTP:
1.In your Inbox or another folder screen, tap the Menu icon  .
2.Select Options.
3.Select Mail Servers.
4.Tap the Account pick list and select Edit Accounts.
5.Tap the name of the account you want to change, and then tap OK.
All e-mail accounts 
appear in the list 
						

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6.In the Server Settings screen, tap Details.
7.Tap the Options pick list and select Advanced Outgoing.
8.Select the My server requires authentication (ESMTP) check box if the outgoing 
server (SMTP) requires authentication. Check with your system administrator 
before selecting this option. If you select this option, username and password 
fields appear. These fields are prepopulated based on the account information 
you entered previously. In most cases, the prepopulated information is correct; 
however, occasionally your authentication username and/or password is 
different from your account username or password. Check with your e-mail 
service provider for authentication username and password information.
If you need to enter new information, enter a username and/or tap the 
Password box and enter a password, and then tap OK.
9.Ta p  O K .  
Setting advanced account preferences
You can set advanced preferences for each e-mail account. Any preferences you set 
are account-specific; they apply only to the account you are currently in.
To set advanced account preferences:
1.In your Inbox or another folder screen, tap the Menu icon  .
2.Ta p  O p t i o n s .
3.Select Preferences. 
Username and Password fields appear only if 
ESMTP check box is selected 
						

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4.Tap Advanced.
5.Select any of the following preferences:
Enable Smart 
AddressingTypes ahead and completes a recognized e-mail address. See 
the procedure for creating new e-mail later in this chapter for 
more information. 
Auto-Empty Mail 
from TrashDetermines how often e-mail messages in the trash are 
automatically deleted. See “Emptying the trash” later in this 
chapter for more information. 
TimeoutSets the number of seconds to try to connect before timing 
out. This value can be any number greater than 0 seconds; 
however, if you set the number too low, your connection 
attempt may time out before you make a connection with the 
e-mail service provider. 
The default setting is 45 seconds. To change, tap the Timeout 
field and enter a new value.
Auto-DisconnectAutomatically disconnects your remote connections after 
each command. Each command you perform initiates a new 
call to your ISP. This setting is not recommended if you plan 
to perform multiple e-mail transactions in a short amount of 
time. 
Disconnect on 
ExitDisconnects the connection to your e-mail service provider 
only after you leave the VersaMail application. This feature 
is an alternative to Auto-Disconnect. This option keeps your 
connection active while you perform multiple transactions 
in the VersaMail application, but automatically disconnects 
when you move on to a different application on your 
handheld. If this option is not selected, you must manually 
disconnect from your ISP.  
						

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Cutting and copying text from an e-mail message for use in other applications
You can copy any text from an e-mail message, either from one you have composed 
or have read or from an attachment you have downloaded and opened (such as a 
Word doc), for use elsewhere in the VersaMail application or in another 
application. Text you can select and copy includes:
■A name
■An e-mail address
■Body text of an e-mail message or a downloaded attachment
To copy and paste text from an e-mail message:
1.Select the text by dragging the stylus over it.
2.Ta p  t h e  M e n u  i c o n   .
3.Tap Edit and select Copy.
To paste the text elsewhere in the VersaMail application or in another application:
1.Go to the new location, and tap the Menu icon  .
2.Tap Edit and select Paste.
You can also cut or copy text from a Word document that you download as an 
attachment and view on your handheld. You can then paste this text in another 
part of the Word document, another Word document, or another application on 
your handheld.
To cut/copy and paste text from within a Word document:
1.Select the text by dragging the stylus over it.
2.Ta p  t h e  M e n u  i c o n   .
3.Tap Edit and select Cut or Copy.
4.To paste the text in another location, go to the new location, tap the Menu 
icon , tap Edit, and select Paste.
See Chapter 3 for more information on copying and pasting.
Modem WaitDisplays the number of seconds that the modem uses to 
initialize itself. If you have a modem, tap and enter a number 
of seconds for the wait. The typical setting for a wireless 
modem is 3, and the typical setting for most normal modems 
is 0.