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Lucent Technologies Definity Audix System Administration Guide
Lucent Technologies Definity Audix System Administration Guide
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DEFINITY AUDIX System Administration 585-300-507 Issue 7 May 1999 Feature Administration 3-29 TDD 3 The d oc umentation ship p ed with the td d announc ement set p rovid es an estimate of the numb er of b loc ks of storag e the announc ement set oc c up ies on the system. Assig n the tdd announc ement set to users either on the Class of Servic e sc reen or on the Sub sc rib er sc reen. The td d announc ement set c an b e the Log in Announc ement Set, the Call Answer Primary Announc ement Set, or the Call Answer Sec ond ary Announc ement Set. There are several c onsid erations when dec id ing how to ad minister the Multiling ual feature and c all c overag e for the hearing -imp aired TTY user. For examp le: nDo you exp ec t the hearing -imp aired p erson to rec eive voic e c alls? nDoes the p erson have suffic ient hearing ab ility to listen to voic e messag es? nIs your c omp any able to p rovide c all c overag e to a TTY translator servic e for hearing-imp aired users who c annot listen to voic e messag es? It may b e more p rac tic al to set the Multiling ual feature Call Answer Language Choice field to “ n” (no) on the Sub sc rib er or Class of Servic e sc reen unless b oth the p rimary and sec ond ary announc ement sets are td d (suc h as U.S. Eng lish td d and another td d -b ased lang uage whic h may b e availab le in the future). In the example below, Mary Jones has no hearing and does not speak; and her c omp any has an in-house TTY translation servic e to hand le inc oming voic e c alls. Th e Call Answer Language Choice field is set to “ n” (no) for Mary, and she has one p ersonal g reeting . The system ad ministrator, or another sp eaking p erson, rec ord s the first p art of Mary’s p ersonal g reeting whic h is very short. If the td d announc ement set is the Log in Announc ement Set for Mary Jones, the g reeting p romp ts are in TTY; in whic h c ase, the sp eaker removes the hand set from the TTY ac oustic c oup ler when the GA p romp t d isp lays on the TTY, voic es the g reeting , and then returns the hand set to the ac oustic c oup ler either to rec ord the TTY p art of the g reeting or to await more promp ts. The following c ould b e the voic e part of a g reeting rec orded for Mary Jones: “ This mailb ox b elong s to a hearing -imp aired user, Mary Jones. To leave a voic e messag e, p ress zero now.”
DEFINITY AUDIX System Administration 585-300-507 Issue 7 May 1999 Feature Administration 3-30 TTY Automated Attendant 3 Pressing zero would send the c aller to the extension of a hearing p erson who c an transc rib e voic e messag es to TTY messag es and send them to the mailb ox of Mary Jones. The transc rib er need s to b e ad ministered as a c overing extension on the Sub sc rib er sc reen for this arrang ement. The sec ond p art of Mary’s p ersonal g reeting is in TTY, p rob ab ly rec ord ed b y Mary or the p erson who rec ord ed the voic e p art of the g reeting . The TTY p art of the g reeting need s to b e rec ord ed d uring the same rec ord ing session as the voic e p art. (In other word s, Mary’s g reeting c ontains b oth voic e and TTY. The voic e p art is first and very short so that it d oes not c ause a d elay in the TTY g reeting seen b y the TTY c aller. The TTY part immed iately follows the voic e p art.) The ab ove examp le illustrates one p ossib le sc enario for ad ministering the TTY user. Consid er the TTY user’s need s, the req uirements of his or her job , and c all c overag e c ap abilities availab le at your c omp any. TTY Automated Attendant You c an c reate TTY automated attend ants using the td d announc ement set. You need a TTY to ad minister the TTY automated attend ant menus (availab le from any Luc ent Prod uc t Rep resentative); a TTY with a b uffer is rec ommend ed b ec ause you will want to ed it the menu b efore d ownload ing it to the DEFINITY AUDIX system. It also is rec ommend ed that you have the tdd announc ement set running when you ad minister the automated attend ant menus. If the td d announc ement set is not running when you rec ord an automated attend ant menu, you c an p ut your ear to the hand set resting in the ac oustic c oup ler to hear the sp oken DEFINITY AUDIX announc ements. If you are not familiar with using a TTY, refer to the user’s g uid e that c ame with the TTY. Refer to the Automated Attend ant feature earlier in this c hap ter for instruc tions on setting up an automated attendant. Instead of rec ord ing the attend ant menu using the telep hone, you typ e the menu using the TTY keyb oard . Also, refer to Chapter 9, ‘‘Automated Attend ant’’, for more d etailed instruc tions on automated attend ants. It is strong ly rec ommend ed , b ut not req uired , that you have sep arate telep hone numb ers for TTY automated attendants and for voic ed automated attend ants. Otherwise, TTY users may see either nothing or unread ab le c harac ters resulting from voic e promp ts or g reeting s, and hearing users may enc ounter some TTY messag ing noise. Mod e Sync hronization. TTYs use the Baud ot c ommunic ations p rotoc ol in whic h the same five-b it c od e c an rep resent either a letter or a non-alphab etic c harac ter, suc h as a numb er or fig ure. (For examp le, the b inary c od e 00001 is b oth the letter E and the numb er 3.) This sharing of five-b it c od es is mad e p ossib le by having two mod es, a letters mod e and a numbers/fig ures mod e.
DEFINITY AUDIX System Administration 585-300-507 Issue 7 May 1999 Feature Administration 3-31 TTY Automated Attendant 3 If a rec eiving TTY is set to letters mod e (b y rec eiving the five-bit c od e 11111), then the TTY assumes all sub seq uent five-b it c harac ter c od es rec eived are letters. By c ontrast, if a rec eiving TTY is set to numb ers/fig ures mod e (b y rec eiving the five-b it c od e 11011), then the TTY assumes all sub seq uent five-b it character c odes received are numbers and figures. This is important; when a TTY is not in the same mod e as the d evic e that is transmitting to it, the c harac ters that d isp lay on the rec eiving TTY will make no sense to the user. All DEFINITY AUDIX td d announc ements c ontain the ap p rop riate mod e reset c od es to ensure that the rec eiving TTY stays mod e-sync hronized with the DEFINITY AUDIX system d uring menu p layb ac k. It is, however, the system ad ministrator’s resp onsib ility to ensure mod e sync hronization when rec ord ing TTY m e n u s. Some TTYs have b oth a letters key and a numb ers/fig ures key for switc hing to the indic ated mod e. If the first c harac ter in a menu is a letter, p ress the letters key b efore you typ e anything else; or, if the first c harac ter in a g reeting is a numb er or fig ure, p ress the numb ers/fig ures key b efore you type anything else. Most TTYs d o not have a letters key and a numb ers/fig ures key. If you d o not have sep arate letters and numb ers/fig ures keys, sync hronization of mod es is less c onvenient b ut c an b e ac c omp lished in the following way: nIf the first c harac ter you need to typ e is a letter, enter a slash (/); then p ress the sp ac e b ar a few times b efore you start typ ing. This c auses the system to reset to letters mod e. nIf the first c harac ter you need to typ e is a numb er or fig ure, typ e x ; then p ress the sp ac e b ar a few times b efore you start typ ing. This c auses the system to reset to numb ers/fig ures mod e. General g uid elines on g enerating menus. TTY users need to use b oth the TTY keyb oard and the touc h-tone telep hone keyp ad . The instruc tions c ontained in automated attend ant menus must make it c lear whic h d evic e to use. You mig ht want to use dial when the user need s to use the telep hone keyp ad and typ e when the user need s to use the TTY keyb oard . When using a TTY to typ e direc tly to the DEFINITY AUDIX system, the DEFINITY AUDIX system c ap tures and p reserves any hesitations in typ ing s, missp elling s, and so on. For this reason, it is rec ommend ed that system ad ministrators use a TTY with a b uilt-in b uffer and c omp letely ed it the menu b efore c alling the DEFINITY AUDIX system to d ownload the b uffer. Refer to your TTY user’s guid e for instruc tions on ed iting and d ownload ing the TTY b uffer.
DEFINITY AUDIX System Administration 585-300-507 Issue 7 May 1999 Feature Administration 3-32 Traffic Reports 3 Traffic Reports The Traffic Rep ort feature p rovid es sub sc rib er, c ommunity, feature, and p ort ac tivity measurements for a DEFINITY AUDIX system, AMIS Analog Networking , and Messag e Delivery b y the hour, d ay, or month. This information is used to monitor ac tual system use and d etermine if an ap p rop riate level of servic e is being provided. Traffic d ata c ollec tion is ac tivated or d eac tivated on the System-Parameters Features sc reen. The p rime c ollec tion hours (your normal b usiness hours) also are d efined on this sc reen. Collec tion instruc tions, inc lud ing the typ es of information to c ollec t and for what p eriod s, are sp ec ified on the ind ivid ual Measurements sc reens that p rod uc e and d isp lay the rep orts. Refer to Chap ter 8, ‘‘Traffic Rep orts’’, for information ab out ad ministering and using DEFINITY AUDIX traffic system rep orts. Transfer into AUDIX Transfer into AUDIX is both a switc h feature and a DEFINITY AUDIX feature. If your AUDIX system uses enhanc ed transfer out of AUDIX, a c overing user c an transfer the c alling p arty d irec tly into the c alled sub sc rib er’s mailb ox for Call Answer treatment. This c ap ab ility is not available with b asic transfer. However, a covering user still can accomp lish a transfer into mailb ox ind irectly b y re-entering the c alled subsc rib er’s extension. For more information on this feature, refer to DEFINITY AUDIX System — Feature Desc rip tions , 585-300-206. Transfer Out of AUDIX The Transfer Out of AUDIX feature allows a DEFINITY AUDIX subscriber who c alls the DEFINITY AUDIX system (or any c aller who is red irec ted to the DEFINITY AUDIX system) to use the (Transfer) c ommand to exit and transfer to any extension g iven p ermission on the transfer-d ialplan sc reen. Call transfer is used to transfer out of the DEFINITY AUDIX system to another extension. Call transfers out of AUDIX c an b e c omp leted only to numb ers you have ad ministered on the transfer-d ialp lan sc reen. There are two typ es of c all transfer: b asic and enhanc ed . Dep end ing on your hard ware and c hoic e of p ort emulation, Basic Call Transfer may b e available with either kind of switc h integ ration. Enhanc ed Call Transfer is availab le only with Control-Link switc h integ ration. Use the System-Parameters Feature sc reen to d efine the TRANSFER TYPE. *T
DEFINITY AUDIX System Administration 585-300-507 Issue 7 May 1999 Feature Administration 3-33 Transfer Out of AUDIX 3 Call Transfer Dialplan Before you c an enab le transfer out of the AUDIX system, you must have filled in a transfer d ialp lan. This form g ives you c ontrol in d etail over user c all transfers and help s to p revent toll fraud . Onc e filled in, this form sp ec ifies extensions to whic h a c aller may transfer. Callers may not transfer to uninc lud ed extensions nor to extensions exp ressly p rohibited on the form. You may want, for examp le, to forb id c all transfer to extensions b eg inning with “ 9” if this numb er c auses ac c ess to an outsid e line. Use the change transfer-dialplan sc reen to p rep are for transfers out of the AUDIX system. To write a transfer d ialp lan: 1. Ac c ess AUDIX Ad ministration and enter the c ommand : ch tr (for change transfer-d ialp lan ). The TRA N SFER D I A LPL A N sc reen ap p ears. On the sc reen are two head ing s. Eac h head ing ap p ears over a matrix within whic h you are to enter mailb ox extension numb ers. 2. As you enter the sc reen, the c ursor is in the first position und er the head ing that c alls for p ermitted extension numb ers. In this p osition and in p ositions to the rig ht of and b elow this first p osition, enter numb ers with these characteristics: nEac h entry must rep resent extensions to whic h it is safe for any c aller to b e transferred . nEac h entry must b e as long as a valid mailb ox extension for this system. nEac h entry must b eg in with a numb er. Sub seq uent d ig its may b e rep resented by an “ X” or “ x” whic h c an b e taken to mean “ any n u m b e r . ” C o n s e q u e n t l y, t h e e n t r y “ 7 XXXX, ” m e a n s “ a n y n u m b e r b etween 70000 and 79999.” nNo X/x c an p rec ed e a numb er. nNo two p ermitting entries c an overlap eac h other. 3. Move the c ursor to the first position und er the head ing that c alls for restric ted extension numb ers. In this p osition and in p ositions to the rig ht of and b elow this first p osition, enter numb ers with these c harac teristic s: nEac h entry must rep resent extensions to whic h transfer from the AUDIX system should b e forb id d en. nEac h entry must b e as long as a valid mailb ox extension for this system. nEac h entry must b eg in with a numb er. Sub seq uent d ig its may b e rep resented by an “ X” or “ x” whic h c an b e taken to mean “ any n u m b e r . ” C o n s e q u e n t l y, if 7 XXXX is p e r m it t e d , b u t 7 5 XXX i s restric ted , one c an transfer from AUDIX to any numb er b eg inning with “ 7” exc ep t for numb ers b etween 75000 and 75999. nNo X/x c an p rec ed e a numb er. nNo two restric ting entries c an overlap eac h other.
DEFINITY AUDIX System Administration 585-300-507 Issue 7 May 1999 Feature Administration 3-34 Transfer Out of AUDIX 3 Basic Call Transfer Basic Call Transfer uses a switc hhook-flash method to send the transfer c ommand over voic e p orts. The DEFINITY AUDIX system g oes off-hook, waits for a d ial-tone, dials the transfer numb er, then waits ag ain for the c onnec tion to c omp lete. If the c alled number is b usy, c allers will hear nothing and must hang up (c allers are not automatic ally returned to DEFINITY AUDIX). Basic c all transfer out of the DEFINITY AUDIX system is ac tivated or d eac tivated on the System-Parameters Features sc reen. When this feature is d isab led, the return c all, Esc ape to Attend ant, and Automated Attend ant features also are d isallowed b ec ause these features rely on c all transfer c ap ability. Call transfer is limited to numb ers g iven p ermission to transfer on the transfer-d ialp lan sc reen. See Chap ter 10, ‘‘Ong oing System Sec urity’’ for more information. !WARNING: Your system is more susc ep tib le to toll fraud with Basic Call Transfer than it is with Enhanc ed Call Transfer. Refer to Chapter 10, ‘‘Ong oing System Se c u ri t y ’’ , for more information on guard ing your system ag ainst toll fraud. Enhanced Call Transfer With Enhanc ed Call Transfer, the DEFINITY AUDIX system c ollec ts all the relevant d ata and send s it to the switc h using a transfer messag e. Sinc e Enhanc ed Call Transfer allows transfer req uests only to valid extensions on the switc h, c allers attemp ting to p lac e unauthorized long -d istanc e c alls b y transferring out of the DEFINITY AUDIX system will hear a messag e stating that the numb er they d ialed is not a valid extension and their transfer req uest is d enied . Enhanc ed Call Transfer offers the following features: nThe transfer is q uic k. nThere are two Transfer Typ es that app ly when the c aller presses 0 to esc ap e to the operator after b eing forward ed to the DEFINITY AUDIX system: —enhanced_no_cover_0 treats the c all as a red irec ted c all. The c all will not b e subjec t to c all c overag e or c all forward ing as d efined for the sp ec ified d estination extension. —enhanced_cover_0 treats the c all as a direct c all p rovid ing c all c overag e and c all forward ing as d efined for the d estination extension. nIf the c all fails (i.e., the c alled extension is b usy or an invalid number is entered ), the DEFINITY AUDIX system rep orts the failure c ond ition to the caller.
DEFINITY AUDIX System Administration 585-300-507 Issue 7 May 1999 Feature Administration 3-35 Voice Mail 3 nA failed transfer is not ab and oned . Instead : — All c allers may req uest another transfer by p ressing ag ain. — Callers who have b een red irec ted to the DEFINITY AUDIX system throug h Call Answer and c annot c omp lete a transfer still c an leave a message for the c alled p arty. — Callers who d ialed the DEFINITY AUDIX system d irec tly and c annot c omp lete a transfer are returned to the previous DEFINITY AUDIX ac tivity. nA transfer attemp t does not return to the DEFINITY AUDIX system und er two c ond itions — A c all reac hes an unattend ed p hone and no c all-c overag e is availab le (the p hone ring s ind efinitely). — The system ad ministrator spec ifies, on a system-wid e b asis, that c alls transferred to the switc h are to be treated as red irec ted calls (enhanc ed _no_c over_0 in the Transfer Type field ). This ap p lies when the c aller p resses 0 or *0 to esc ap e to the operator after b eing forward ed to the DEFINITY AUDIX system. If the c all is red irec ted , the c all will not b e sub jec t to c all c overag e or c all forward ing as d efined for the sp ec ified d estination extension. Thus, if the destination is b usy or forward ed (inc lud ing Send -All-Calls); the transfer will fail and the switc h will rec onnec t the c aller to the DEFINITY AUDIX system. The system then p romp ts the c aller for alternative ac tions. Call transfer is limited to numb ers g iven p ermission to transfer on the transfer-d ialp lan sc reen. See Chap ter 10, ‘‘Ong oing System Sec urity’’ for more information. NOTE: Enhanc ed Call Transfer is an effec tive way to p rohib it c allers from transferring out of the DEFINITY AUDIX system and p lac ing unauthorized long -d istanc e p hone c alls (also known as toll fraud ). For more information on the c all transfer feature and related system sec urity issues, refer to Chap ter 10, ‘‘Ong oing System Sec urity’’. Voice Mail The Voic e Mail feature allows sub sc rib ers to rec ord messag es for delivery to other sub sc rib ers’ voic e mailb oxes. This is d ifferent from c all answer, where a c aller (sub sc rib er or not) is transferred into the DEFINITY AUDIX system to leave a message for a sub sc rib er who d oes not answer his or her p hone. No spec ific DEFINITY AUDIX system ad ministration is req uired to use this feature. *T
DEFINITY AUDIX System Administration 585-300-507 Issue 7 May 1999 Feature Administration 3-36 Voice Mailbox 3 Voice Mailbox The Voice Mailbox feature provides a storage area on the DEFINITY AUDIX hard d isk where sub sc rib er messag es are stored . DEFINITY AUDIX sub sc ribers are automatic ally assig ned a voic e mailbox when ad ministered on the Sub sc rib er sc reen. Eac h sub sc rib er c ontrols ac c ess to his or her voic e mailb ox with a password. The system administrator controls characteristics of the voice mailbox such as the seq uenc e of messag es for playb ac k, the leng th of time to store messag es, and the amount of d isk sp ac e assig ned for the mailb ox. This ad ministration is p erformed either on the ap p rop riate Class of Servic e sc reen for all sub sc rib ers assig ned a g iven c lass-of-servic e or d irec tly on the Sub sc rib er sc reens of individ ual sub scrib ers.
Ongoing Preventive Maintenance 4-1 Overview 4 DEFINITY AUDIX System Administration 585-300-507 Issue 7 May 1999 4 Ongoing Preventive Maintenance This c hapter d esc rib es your ong oing maintenanc e resp onsibilities as an ad ministrator. It lists ad ministrative tasks that must b e p erformed on a reg ular b asis to ensure that your system is running effic iently and to thwart p otential p rob lems throug h early d iag nosis. Overview Preventive maintenanc e that you p erform on a reg ular b asis is the key to problem-free operation and a major part of your responsibility as a DEFINITY AUDIX system ad ministrator. Preventive maintenanc e tasks rang e from c hec king alarm log s and taking c orrec tive ac tion to monitoring system p erformanc e and p rojecting your c omp any’s future DEFINITY AUDIX system cap ac ity req uirements based on c urrent usag e and exp ec ted g rowth. It is very imp ortant that you estab lish a reg ular routine for p erforming ad ministrative maintenanc e. Problems that tend to c omp ound themselves c an b e id entified and c orrec ted early when maintenanc e is p erformed reg ularly, and information that is c ollec ted for analysis will be more reliab le if samp les are c omp ared for id entic al c ollec tion p eriod s. Preventive maintenanc e tasks that must b e performed on a d aily, weekly, and monthly b asis are d esc rib ed in this c hapter. These are followed b y tasks you c an p erform on an as-need ed or p eriod ic b asis to measure your system’s p erformanc e effic ienc y and p rojec t future c apac ity req uirements.
DEFINITY AUDIX System Administration 585-300-507 Issue 7 May 1999 Ongoing Preventive Maintenance 4-2 Your Responsibility as an Administrator 4 Your Responsibility as an Administrator Resp onsib ility for maintaining your DEFINITY AUDIX system is sp lit between you and other Luc ent org anizations as follows: nThe Luc ent Tec hnic al Servic e Center (TSC) is resp onsib le for remote maintenanc e on your mac hine in resp onse to system alarms that are sent to the TSC b y your DEFINITY AUDIX system. While resp ond ing to these alarms, TSC p ersonnel will also resp ond to error log information they notic e that c ould help prevent further p rob lems, b ut they d o not routinely c hec k your error log s exc ep t when resp ond ing to alarms. If you c hoose to turn off alarm orig ination or otherwise p revent inc oming maintenanc e logins, the TSC c annot be resp onsib le for remote maintenanc e of your system. nYou are responsible for the daily, weekly, and monthly tasks desc ribed in this c hap ter, whic h inc lud e b ac king up filesystems and resp onding to errors rep orted in the system administration log . Daily Preventive Maintenance Tasks Perform the following preventive maintenanc e tasks eac h d ay, p referab ly the first thing every morning : 1. Log in to the system at your ad ministration terminal. 2. Chec k the status line for system alarms (major, minor, and warning ). If the status line d isp lays M, m, w, or A , alarms are p resent. Chec k the Alarm Log and the Ad ministration Log for loc al errors as d esc rib ed in Chapter 7, ‘‘Alarms, Log s, and Aud its’’. 3. Check the status line for system threshold alarms (lower, middle, or upper) as described in Chap ter 7, ‘‘Alarms, Log s, and Aud its’’. This c hap ter sug g ests c orrec tive ac tions you mig ht c onsid er imp lementing. 4. Monitor DEFINITY AUDIX system traffic b y reviewing the traffic rep orts for the current day and previous day: — list measurements feature d ay — list measurements load d ay — list measurements sp ec ial-features d ay These reports, described in Chap ter 8, ‘‘Traffic Rep orts’’, p rovide a wid e rang e of information ab out how your DEFINITY AUDIX system is b eing used and how effic iently it is p erforming. Stud y the rep orts with a c ritic al eye, looking for p rob lems and p otential p rob lems that may b e g leaned from report statistic s. When you d o this every day, d isc rep anc ies from normal traffic p atterns will b e easy to spot.