Lexmark X9575 User Manual

							3From the “I Want To” menu, click Adjust speed dial list and other fax settings.
4Click the Ringing and Answering tab.
5From the “Automatically answer incoming calls as a fax” area, select On from the Auto Answer drop-down list.
6To turn the Auto Answer feature on and off at scheduled times, select the settings you want from the drop-down
lists.
7To set the number of telephone rings before the printer automatically receives faxes, select a setting from the
“Pick-up on the” drop-down list in the “Answering on your phone line type” area.
8Click OK to save the settings.
Setting a fax manual answer code
1From the desktop, double-click the Productivity Studio icon.
2From the Settings area of the Welcome Screen, click Fax History and Settings.
3From the “I Want To” menu, click Adjust speed dial list and other fax settings.
4Click the Ringing and Answering tab.
5From the “Answering on your phone line type” area, enter the code you want to use.
Note: The code can include up to seven numbers, commas, periods, spaces, and/or these symbols: * # + - ( ).
6Click OK to save the setting.
Using Caller ID from the software
Caller ID is a service provided by some telephone companies that identifies the telephone number or the name of
the person who is calling. If you subscribe to this service, it works with the printer. When you receive a fax, the
telephone number or name of the person who is sending you the fax appears on the display.
Notes:
Caller ID is available only in some countries and regions.
The number of patterns is defined by the country or region setting and only the number of patterns defined for
the selected country or region is shown.
The printer supports two distinct Caller ID patterns: Pattern 1 (FSK) and Pattern 2 (DTMF). Depending on the country
or region you live in and the telecommunications company you subscribe to, you may need to switch the pattern to
display Caller ID information.
1From the desktop, double-click the Productivity Studio icon.
2From the Settings area of the Welcome Screen, click Fax History and Settings.
3From the “I Want To” menu, click Adjust speed dial list and other fax settings.
4Click the Ringing and Answering tab.
5From the “Answering on your phone line type” section, select the pattern number you want from the “Caller ID
pattern” drop-down list.
6Click OK to save the setting.
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							Forwarding faxes
Use the fax-forwarding feature if you are going to be away but still want to receive your faxes. There are three
fax-forwarding settings:
Off—(Default)
Forward—The printer sends the fax to the designated fax number.
Print & forward—The printer prints the fax and then sends it to the designated fax number.
To set up fax forwarding:
1From the desktop, double-click the Productivity Studio icon.
2From the Settings area of the Welcome screen, click Fax History and Settings.
3From the “I Want To” menu, click Adjust speed dial list and other fax settings.
4Click the Ringing and Answering tab.
5From the “Forward received faxes to another number” area, select the setting you want from the “Fax forwarding”
drop-down list.
6Enter the number to which you want to forward the fax.
Notes:
You can include a calling card number as part of the fax number.
A fax number can include up to 64 numbers, commas, periods, spaces, and/or these symbols: * # + - ( ).
7Click OK to save the setting.
Customizing dial settings using the computer
Using the computer phone book
Address books from your operating system appear as phone books.
To access a phone book entry:
1From the desktop, double-click the Productivity Studio icon.
2From the Welcome Screen, click Fax History and Settings.
3From the “I Want To” menu, click View phonebook.
4To modify the phone book, select an option, enter the new information, and click OK.
Use thisTo
New ContactCreate a new phone book entry.
New GroupCreate a new Group phone book entry.
EditEdit a phone book entry.
DeleteDelete a phone book entry.
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							Use thisTo
Add Contact to Speed Dial listAdd a phone book entry to your Speed Dial or Group Dial list.
Note: For more information on how to set up multiple Speed Dial and/or Group Dial entries, see “Setting up Speed
Dial” on page 174.
Adding a contact to a phone book
1From the desktop, double-click the Productivity Studio icon.
2From the Settings area of the Welcome Screen, click Fax History and Settings.
3From the “I Want To” menu, click View phonebook.
4Click New Contact to display the New Contact dialog.
5Enter the new contact information, and then click OK.
Setting up a dialing prefix
You can add a prefix to the beginning of each fax number dialed. The prefix can include up to eight numbers, commas,
periods, spaces, and/or these symbols: * # + - ( ).
1From the desktop, double-click the Productivity Studio icon.
2From the Settings area in the Welcome Screen, click Fax History and Settings.
3From the “I Want To” menu, click Adjust speed dial list and other fax settings.
4Click the Dialing and Sending tab.
5Enter the prefix to be dialed before each telephone number.
6Click OK to save the setting.
Setting the distinctive ring
Distinctive ring is a service provided by some telephone companies that assigns multiple phone numbers to a single
telephone line. If you subscribe to this service, you can program your printer to have a distinctive ring pattern and
phone number for incoming faxes.
1From the desktop, double-click the Productivity Studio icon.
2From the Settings area of the Welcome Screen, click Fax History and Settings.
3From the “I Want To” menu, click Adjust speed dial list and other fax settings.
4Click the Ringing and Answering tab.
5From the “Answering on your phone line type” area, select the setting you want from the “Distinctive ring pattern”
drop-down list.
6Click OK to save the setting.
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							Setting the number of rings before receiving a fax automatically
1From the desktop, double-click the Productivity Studio icon.
2From the Welcome Screen, click Fax History and Settings.
3From the “I Want To” menu, click Adjust speed dial list and other fax settings.
4Click the Ringing and Answering tab.
5From the “Pick-up on the” drop-down list, select the setting you want.
6From the Auto Answer drop-down list, select On.
7Click OK to save the setting.
An indicator, resembling a telephone handset with the word FAX under it, is shown in the top left corner of the
printer display when Auto Answer is on. When the number of rings you set is detected, the printer automatically
receives the incoming fax.
Setting up Speed Dial
1From the desktop, double-click the Productivity Studio icon.
2From the Settings area of the Welcome Screen, click Fax History and Settings.
3From the “I Want To” menu, click Adjust speed dial list and other fax settings.
4Click the Speed Dial tab.
5To add a fax number to your Speed Dial list:
aClick the next empty line in the list.
bType in a fax number.
cPlace the cursor in the Contact Name field.
dType in a contact name.
eAdd fax numbers as needed, following the steps above, on lines 2–89.
6To add a fax group:
aScroll down and click line 90.
A new entry box appears.
bClick the next empty line in the list.
cEnter up to 30 fax numbers for the group.
dPlace the cursor in the Contact Name field.
eType in a contact name.
fRepeat these steps to add additional groups using lines 91–99 as necessary.
7Click OK to save the entries.
Notes:
You can include a calling card number as part of the fax number.
A fax number can include up to 64 numbers, commas, periods, spaces, and/or these symbols: * # + - ( ).
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							Managing faxes using the computer
Customizing settings using the Fax Setup Utility
You can adjust the fax settings in the Fax Setup Utility. These settings apply to the faxes you send or receive.
1From the desktop, double-click the Productivity Studio icon.
2Click Fax History and Settings.
The Fax Solutions Software screen appears.
3Click Adjust speed dial list and other fax settings.
The following screen appears.
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							4Click each tab, and change the settings as needed.
TabOptions
Dialing and SendingSelect the telephone line format you want to use.
Enter a dialing prefix.
Select a dialing volume.
Enter your name and fax number.
Notes:
–You can include a calling card number as part of the fax number.
–Enter a maximum of 64 digits in a fax number.
Select the number of times you want the machine to redial and the
time between those attempts if the fax cannot be sent on the first try.
Choose whether to scan the entire document before dialing the
number.
Note: Select After Dial if you are sending a large fax or a
multiple-page color fax.
Select a maximum send speed and print quality for outgoing faxes.
From the “Automatic fax conversion” line, select ON to match the
resolution setting of the receiving fax machine.
Ringing and AnsweringSelect incoming call options.
Select auto answer options.
Select whether you want to forward a fax, or print it and then forward
it.
Enter a fax forwarding number.
Manage blocked faxes.
Fax Printing / ReportsAutomatically reduce an incoming fax to fit to the paper size loaded,
or print it on two sheets of paper.
Choose whether to print a footer (the date, time, and page number) to
appear on each page you receive.
Select a paper source.
Choose whether to print on both sides of the paper.
Select when to print fax activity and confirmation reports.
Speed DialCreate, add to, edit, or delete entries from the Speed Dial list, including
Group Dial entries.
Cover PageChoose and customize your fax cover page and message.
5Click OK after you finish customizing the settings.
6Close the Fax Setup Utility.
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							Changing user information on a fax cover page
1From the desktop, double-click the Productivity Studio icon.
2From the Settings area of the Welcome Screen, click Fax History and Settings.
3From the “I Want To” menu, click View cover pages.
4Click Change your personal information that appears on this page.
5Enter the correct personal information.
6Click OK.
7Click OK.
Printing fax activity reports
1From the desktop, double-click the Productivity Studio icon.
2From the Settings area of the Welcome Screen, click Fax History and Settings.
The Fax Solution Software appears.
3On the toolbar, click Tools ΠFax History.
4Click the Print Report button to print.
Blocking junk faxes
1From the desktop, double-click the Productivity Studio icon.
2From the Settings area of the Welcome Screen, click Fax History and Settings.
The Fax Solution Software appears.
3From the “I Want To” menu, click Adjust speed dial list and other fax settings.
4Click the Ringing and Answering tab.
5From the “Block Faxes from particular senders/numbers” area, select Manage Blocked Faxes.
6If you want to block faxes from senders missing a valid Caller ID, select the check box, and enable fax blocking.
7If you want to block faxes from specific fax numbers, list them in the box provided. You can also edit this list.
8Click OK to save the setting.
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							Maintaining the printer
Understanding the Maintenance menu
The Maintenance menu lets you check ink levels and handle various tasks related to print cartridges.
1From the control panel, press  or  repeatedly until Maintenance is highlighted.
2Press .
From hereYou can
View Ink LevelsSee the current ink levels for both print cartridges.
Clean CartridgesClean the print cartridge nozzles of both cartridges.
Align CartridgesAlign both cartridges to improve print quality.
Change Print CartridgesSee a short video on the display with instructions on how to change print
cartridges.
Print Test PagePrint a test page to see if the printer is functioning properly. The test page
lists some information about the printer.
Call DiagnosticsRun modem diagnostic routines.
Reset DefaultsReset all of your previously defined user default settings to the factory
default settings.
Note: Items such as phone lists, time, date, and country code are not reset.
All other user default settings are reset. For more information, see
“Resetting factory default settings” on page 107.
Installing print cartridges
1Remove the used print cartridge or cartridges. For more information, see “Removing a used print cartridge” on
page 180.
2If you are installing new print cartridges, remove the tape from the back and bottom of the black cartridge, and
insert the cartridge in the left carrier.
Warning—Potential Damage: Do not touch the gold contact area on the back or the metal nozzles on the
bottom of the cartridge.
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							3Close the black cartridge carrier lid.
4Remove the tape from the back and bottom of the color cartridge, and insert the cartridge in the right carrier.
Warning—Potential Damage: Do not touch the gold contact area on the back or the metal nozzles on the
bottom of the cartridge.
5Close the color cartridge carrier lid.
6Close the scanner unit, making sure to keep your hands out from underneath the scanner unit.
The control panel display will prompt you to load paper and press  to print an alignment page.
Note: The scanner unit must be closed to start a new scan, print, copy, or fax job.
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							Removing a used print cartridge
1Make sure the printer is on.
2Lift the scanner unit.
The print cartridge carrier moves and stops at the loading position, unless the printer is busy.
3Press down on the cartridge carrier latch to raise the cartridge carrier lid.
4Remove the used print cartridge.
Note: If you are removing both cartridges, repeat step 3 and step 4 for the second cartridge.
Refilling print cartridges
The warranty does not cover repair of failures or damage caused by a refilled cartridge. Lexmark does not recommend
use of a refilled cartridge. Refilling a cartridge can affect print quality and may cause damage to the printer. For best
results, use Lexmark supplies.
Using genuine Lexmark print cartridges
Lexmark printers, print cartridges, and photo paper are designed to perform together for superior print quality.
If you receive an Out of Original Lexmark Ink message, the original Lexmark ink in the indicated cartridge
(s) has been depleted.
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