Lexmark X9575 User Manual

							From hereYou can
Print Fax Activity HistoryPrint a report detailing the last 40 faxes sent and received.
ConfirmationDetermine when to print a report of a fax transmission. You can choose to print:
Every time a fax is sent, successfully or not
Only if there is a transmission error
Not at all
Understanding the Ringing and Answering menu
From hereYou can
Ring VolumeSet the ring volume to off, low, or high.
Pickup OnChoose to receive a fax after the first, second, third, or fifth ring.
Distinctive RingSet the ring pattern to any ring, a single ring, a double ring, or a triple ring.
Auto Answer ScheduleSpecify a schedule for Auto Answer to turn on or off.
Fax ForwardChoose:
Not to forward faxes. The printer will print all received faxes.
To print a copy of a received fax and forward the call to a number you choose.
To Forward a received fax without printing a copy of the fax.
Manual Pickup KeycodeSet the manual pickup code so you can choose to receive an incoming fax even if the
printer is set to ignore the call, such as when Auto Answer is turned off.
The default manual pickup keycode is *9*.
Caller ID PatternChoose from one of the following patterns available based on the country or region you
selected during initial setup:
Pattern 1 (FSK)
Pattern 2 (DTMF)
If phones in your country use two detection patterns, call your telecommunications
company to determine its prescribed pattern.
Understanding the Fax Printing menu
From hereYou can
If Too BigChoose to print a fax that is too big for the paper loaded in the printer by fitting it into a page, or
using two pages.
Fax FooterChoose whether or not to print identifying information at the bottom of each page of a fax.
2-Sided PrintChoose to print received faxes on one or both sides of a sheet of paper.
Paper HandlingChange settings related to the loading of paper in the paper tray or trays. For more information,
see “Understanding the Paper Handling menu” on page 85.
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							Understanding the Dialing and Sending menu
Use thisTo
Your Fax NumberEnter your fax number by using the keypad. This number
is shown on the cover page of outgoing faxes.
Your Fax NameEnter the name of the printer by using the keypad. This
name is shown on the cover page of outgoing faxes.
Cover PageChoose whether or not to send a cover page with the
outgoing fax.
ColorChoose to send a fax in color or black and white.
QualityChoose a copy quality: Standard, Fine, Superfine, or
Ultrafine.
Lighter/DarkerAdjust the brightness of a copy.
Dial MethodChoose a dialing method: Touch-Tone, Pulse, or Behind
PBX (Dial Tone Detect Off).
Redial TimeSet the length of time (1–8 minutes) before redialing.
Redial TriesSet the number of redial attempts (zero through five
times).
Dial PrefixChoose to enter a dial prefix for accessing an outside line
or making national or international direct calls.
Dial VolumeSet the dial volume to off, low, or high.
ScanChoose to scan a document you want to fax before or
after you dial.
Max Send SpeedChoose a maximum speed (in bits per second or bps) for
sending faxes.
Auto Fax ConversionChoose to automatically convert your document to a
digital image ready for sending.
Error CorrectionChoose to turn error correction on or off.
Original SizeSpecify the size of the document being sent.
Understanding the Fax Blocking menu
From hereYou can
Block ListChoose to turn on or off your list of blocked numbers.
You can include up to 50 numbers in your Block List.
Block No-IDChoose to block incoming calls that do not provide Caller
ID information.
Blocked Fax Name SearchSearch a name in your Block List.
Edit a blocked name by pressing .
Blocked Fax Entry Number SearchSearch a number in your Block List.
Edit a blocked number by pressing .
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							From hereYou can
Blocked Fax Add EntryAdd entries to your Block List by using the control panel
and keypad buttons.
Print Blocked Fax ListPrint the contents of your Block List.
Using the control panel phone book
The phone book is a directory of Speed Dial entries (1–89) and Group Dial entries (90–99).
To access the Phone Book menu:
1From the control panel, press  or  repeatedly until Fax is highlighted.
2Press .
The Fax Mode menu appears.
3Press  or  repeatedly until Phone Book is highlighted.
4Press .
The Phone Book menu appears.
5Press  or  repeatedly until you highlight one of the following as needed:
Use thisTo
Name SearchView names previously added using Add Entry, and add names to a fax list.
Phone Number SearchView phone numbers previously added using Add Entry, and add numbers to a fax list.
Add EntryAdd a name and a fax number. The printer automatically assigns a new entry a Speed
Dial number.
Note: Enter a name and a fax number in the provided fields using the keypad numbers.
You spell out a name using the numbers associated with each letter as you do on a
telephone or cell phone.
Group SearchSearch for a previously defined group, and add it to a fax list.
Add GroupCreate a group name, and select previously defined names to be added to the group.
Print ListPrint a list with the name, the fax number, and the Speed Dial number of each person.
Note: This is available when Phone Book entries exist.
6Press  to enter the menu item you highlighted, and follow the instructions on the display.
7Press  to exit and save any entries you made.
Note: For instructions on how to add Speed Dial or Group Dial entries to the phone book using the computer, see
“Setting up Speed Dial” on page 174.
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							Setting up a dialing prefix
You can add a prefix of up to eight characters to the beginning of each number dialed. Characters can include
numbers, commas, and/or the symbols * or #.
1From the control panel, press  or  repeatedly until Fax is highlighted.
2Press .
3Press  or  repeatedly until Fax Setup is highlighted.
4Press .
5Press  or  repeatedly until Dialing and Sending is highlighted.
6Press .
7Press  or  repeatedly until you reach Dial Prefix .
8Press  or  repeatedly until Create appears.
9Press .
10Enter the prefix to be dialed before each telephone number.
11Press  to save and exit.
Setting the distinctive ring
Distinctive ring is a service provided by some telephone companies that assigns multiple phone numbers to a single
telephone line. If you subscribe to this service, you can program your printer to have a distinctive ring pattern and
phone number for incoming faxes.
1From the control panel, press  or  repeatedly until Fax is highlighted.
2Press .
3Press  or  repeatedly until Fax Setup is highlighted.
4Press .
5Press  or  repeatedly until Ringing and Answering is highlighted.
6Press .
7Press  or  repeatedly until you reach Distinctive Ring.
8Press  or  repeatedly until the ring pattern you want appears.
9Press  to save and exit.
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							Setting up to fax while behind a PBX
If the printer is being used in a business or office, it may be connected to a Private Branch Exchange (PBX) telephone
system. Ordinarily, when dialing a fax number, the printer waits to recognize the dial tone and then dials the fax
number. However, this method of dialing may not work if the PBX telephone system uses a dial tone that is not
recognizable to most fax machines. The “Dialing while behind a PBX” feature enables the printer to dial the fax number
without waiting to recognize the dial tone.
1From the control panel, press  or  repeatedly until Fax is highlighted.
2Press .
3Press  or  repeatedly until Fax Setup is highlighted.
4Press .
5Press  or  repeatedly until Dialing and Sending is highlighted.
6Press .
7Press  or  repeatedly until you reach Dial Method.
8Press  or  repeatedly until Behind PBX (Dial Tone Detect Off) appears.
9Press  to save and exit.
Setting the number of rings before receiving a fax automatically
1Make sure that Auto Answer is on. For more information, see “Setting Auto Answer to On” on page 156.
Note: An indicator, resembling a telephone handset with the word FAX under it, is shown in the top left corner
of the display when Auto Answer is on.
2From the control panel, press  or  repeatedly until Fax is highlighted.
3Press .
4Press  or  repeatedly until Fax Setup is highlighted.
5Press .
6Press  or  repeatedly until Ringing and Answering is highlighted.
7Press .
8Press  or  repeatedly until you reach Pick-up On.
9Press  or  repeatedly until the setting you want appears.
10Press  to save and exit.
When the number of rings you set is detected, the printer automatically receives the incoming fax.
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							Managing faxes using the control panel
Setting up a fax footer
1From the control panel, press  or  repeatedly until Fax is highlighted.
2Press .
3Press  or  repeatedly until Fax Setup is highlighted.
4Press .
5Press  or  repeatedly until Fax Printing is highlighted.
6Press .
7Press  or  repeatedly until you reach Fax Footer.
8Press  or  repeatedly until On appears.
9Press  to save and exit.
Creating a fax cover page using the control panel
1From the control panel, press  or  repeatedly until Fax is highlighted.
2Press .
3Press  or  repeatedly until Edit Fax Settings is highlighted.
4Press .
5Press  or  repeatedly until you reach Cover Page.
6Press  or  repeatedly until Yes appears.
7Press .
Wait for the Cover Page menu to appear. Use this menu to edit items for your fax cover page, such as your From
#, your name, your phone number, your fax number, and the priority of the fax you plan to send.
8Press  or  to choose a From #.
9Press  to edit other items for the cover page. Use the keypad to enter numbers or characters.
10Press  to save and exit when you finish creating the cover page.
Printing fax activity reports
You can print reports of faxes sent and/or received.
1From the control panel, press  or  repeatedly until Fax is highlighted.
2Press .
The Fax Mode menu appears.
3Press  or  repeatedly until Fax Setup is highlighted.
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							4Press .
5Press  or  repeatedly until History and Reports is highlighted.
6Press .
7Press  or  until you reach Report.
8Press  or  repeatedly until the type of report you want to print appears.
9Press  to print the report and exit.
Printing the Fax Settings List
1From the control panel, press  or repeatedly until Setup is highlighted.
2Press .
3Press  or repeatedly until Print Fax Settings List is highlighted.
4Press  to print a user default settings list which lists each fax setting in the printer, the value it is set to, and its
factory default.
Blocking unwanted changes to fax settings
This feature blocks network users from changing fax settings through the Fax Setup Utility.
1From the control panel, press  or  repeatedly until Setup is highlighted.
2Press .
3Press  or  repeatedly until Change Printer Default Settings is highlighted.
4Press .
5Press  or  repeatedly until you reach Block Host Settings.
6Press  or  repeatedly until On appears.
7Press  to save and exit.
Blocking junk faxes
If you have Caller ID, you can block faxes sent from specific numbers and/or all faxes which do not include a Caller
ID number.
1To turn on the Block List feature:
aFrom the control panel, press  or  repeatedly until Fax is highlighted.
bPress .
cPress  or  repeatedly until Fax Setup is highlighted.
dPress .
ePress  or  repeatedly until Fax Blocking is highlighted.
fPress .
gPress  or  repeatedly until you reach Block List.
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							hPress  or  repeatedly until On appears.
iPress  to save and exit.
2To add each fax number you want to block:
aFrom the control panel, press  or  repeatedly until Fax is highlighted.
bPress .
cPress  or  repeatedly until Fax Setup is highlighted.
dPress .
ePress  or  repeatedly until Fax Blocking is highlighted.
fPress .
gPress  or  repeatedly until you reach Blocked Fax Add Entry.
hPress .
iUse the keypad numbers to enter the name of the person associated with the fax number in the Name field.
jPress  once.
kUse the keypad numbers to enter the fax number in the Fax Number field.
lPress  to save and exit.
3To block faxes sent from an unidentified number (a number with no Caller ID):
aFrom the control panel, press  or  repeatedly until Fax is highlighted.
bPress .
cPress  or  repeatedly until Fax Setup is highlighted.
dPress .
ePress  or  repeatedly until Fax Blocking is highlighted.
fPress .
gPress  or  repeatedly until you reach Block No-ID.
hPress  or  repeatedly until On appears.
iPress  to save and exit.
4If you want to print a list of blocked faxes:
aFrom the control panel, press  or  repeatedly until Fax is highlighted.
bPress .
cPress  or  repeatedly until Fax Setup is highlighted.
dPress .
ePress  or  repeatedly until Fax Blocking is highlighted.
fPress .
gPress  or  repeatedly until you reach Print Blocked Fax List.
hPress  to print the list.
Note: This feature is available only when there are blocked fax entries.
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							Faxing using the computer
Sending a fax using the computer
Sending a fax using the software
This is the best way to send a fax if you also want to save a copy of it on your computer.
1Load an original document facedown on the scanner glass.
2From the desktop, double-click the Productivity Studio icon.
3From the Welcome Screen, click Fax.
4Select the Document option.
5Click Start.
6Enter the recipient information, and then click Next.
Note: A fax number can include up to 64 numbers, commas, periods, spaces, and/or these symbols: * # + - ( ).
7Enter the cover page information, and then click Next.
8If there are any additional documents that you want to send with your fax, do one of the following:
Click Add another document file to add a file saved on your computer.
Click Add another scan to scan another printed document.
9Follow the instructions on the screen, and then click Next.
10To send your fax:
Immediately—Select the Send now option.
At a scheduled time:
aSelect the Delay sending until option.
bSet a time and date.
11If you want a paper copy of your fax, select Print a copy of your fax.
12Click Send.
Sending and managing faxes using the Fax Solutions Software
This is the best way to send a fax if you are faxing a document stored on your computer.
The Fax Solutions Software lets you adjust how faxes are sent and received. When you save the settings, they apply
to every fax you send or receive. You can also use this software to create and edit the Speed Dial list.
1To open the program:
aDo one of the following:
In Windows Vista, click .
In Windows XP and earlier, click Start.
bClick Programs or All Programs ŒLexmark 9500 Series.
cClick Fax Solutions.
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							2When the Fax Solutions Software appears, as shown, use the “I Want To” menu to:
Send a fax.
Adjust the Speed Dial list and other fax settings.
View and use the phone book, so you can add new contacts or groups, edit or delete contacts or groups, and
add contacts or groups to Speed Dial lists.
View several sample cover pages that you can choose from. You can also add your company logo to a sample
cover page.
3To access any of the items in the “I Want To” menu, click the item.
4If needed, click the toolbar items to:
ClickTo
FaxSend a fax.
Forward a fax.
View, print, or modify a fax.
Delete a fax.
Retry to send a fax.
ToolsAccess and use the phone book.
View several sample cover pages you can choose from.
View a fax history.
Change software preferences for fax lists.
Adjust fax settings.
HelpLocate information on faxing, fax settings, and so on.
For information on changing fax settings, see “Customizing settings using the Fax Setup Utility” on page 175.
5After changing settings, click OK.
6Close the Fax Solutions Software.
Receiving a fax using the computer
Receiving a fax automatically
1From the desktop, double-click the Productivity Studio icon.
2From the Settings area in the left pane of the Welcome screen, click Setup and manage faxes.
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