Lexmark X9575 User Manual

							3Click E-mail Screen.
Click Remember my last selection to use the photo size you selected in your most recent e-mail message.
Click Original Size (Good for Printing) to send photo attachments at their original size.
Click Reduced to: 1024 x 768 (Good for Full-screen Viewing) to send photo attachments at 1024 x 768 pixels.
Click Reduced to: 640 x 480 (Good for Quick Viewing) to send photo attachments at 640 x 480 pixels.
4Click OK.
Scanning
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							Faxing using the control panel
Sending a fax using the control panel
Sending a fax using the control panel
This is the best way to send a fax if you are faxing documents that are already printed.
1Make sure the printer is on and is connected to a working phone line.
2Load an original document faceup into the Automatic Document Feeder (ADF) or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the Automatic Document Feeder (ADF). Place these items on the scanner glass.
3From the control panel, press  or  repeatedly until Fax is highlighted.
4Press .
The Fax Mode menu appears.
5Enter a fax number. For more information on the methods you can use to enter a fax number, see the table that
begins with step 4 on page 153.
Notes:
You can include a calling card number as part of the fax number.
A fax number can include up to 64 numbers, commas, periods, and/or the symbols * or #.
6Press  to start the fax job.
Note: If you are scanning individual pages using the scanner glass, after each page is scanned, the message
Would you like to include another page in the fax? appears to prompt you either to scan
another page or to send the fax right away.
7If you want to send a fax to a group of numbers (broadcast fax), enter the fax numbers using any combination of
the methods listed in the table that begins with step 4, until a maximum of 30 fax numbers have been entered.
Entering a fax number
1Make sure the printer is on and is connected to a working phone line.
2From the control panel, press  or  repeatedly until Fax is highlighted.
3Press .
The Fax Mode menu appears.
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							4Enter a fax number using:
MethodHow to
The text boxEnter a fax number using the keypad.
Notes:
You can include a calling card number as part of the fax number.
A fax number can include up to 64 numbers, commas, periods,
and/or the symbols * or #.
Press  to insert a three-second pause in a number you are
entering to wait for an outside line or get through an automated
answering system.
Name SearchaPress  or  repeatedly until Phone Book is highlighted.
bPress .
The Phone Book menu appears with Name Search highlighted.
cPress .
dPress  or  repeatedly until the name you want is highlighted.
ePress .
fPress  to start the fax job.
Phone Number SearchaPress  or  repeatedly until Phone Book is highlighted.
bPress .
The Phone Book menu appears with Name Search highlighted.
cPress  or  repeatedly until Phone Number Search is
highlighted.
dPress .
ePress  or  repeatedly until the phone number you want is
highlighted.
fPress .
gPress  to start the fax job.
Group SearchaPress  or  repeatedly until Phone Book is highlighted.
bPress .
The Phone Book menu appears with Name Search highlighted.
cPress  or  repeatedly until Group Search is highlighted.
dPress .
ePress  or  repeatedly until the group you want is highlighted.
fPress .
gPress  to start the fax job.
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							MethodHow to
On Hook DialOn Hook Dial is a manual dialing feature that lets you dial a telephone
number while listening to the call through a speaker on the printer. It
is useful when you must navigate through an automated answering
system or enter a calling card number before sending your fax.
Note: You cannot use On Hook Dial when you are using the Speed
Dial, Group Dial, or broadcast fax functions.
aPress  or  repeatedly until On Hook Dial is highlighted.
bPress .
You can now hear the dial tone of the telephone line.
cPress the keypad numbers to navigate through an automated
answering system.
dEnter a fax number using any of the methods listed in this table.
Note: Only one fax number can be entered for On Hook Dial.
ePress  to start the fax job.
Note: If you want to send a fax to a group of numbers (broadcast fax), repeat step 4, using any combination of
the methods, until a maximum of 30 fax numbers have been entered. Once all fax numbers are entered, press
 to start the fax job.
Sending a fax while listening to a call (On Hook Dial)
The manual dialing feature lets you dial a telephone number while listening to the call through a speaker on the
printer. It is useful when you must navigate an automated answering system or enter a calling card number before
sending your fax.
1Make sure the printer is on and connected to a working telephone line.
2From the control panel, press  or  repeatedly until Fax is highlighted.
3Press .
The Fax Mode menu appears.
4Press  or  repeatedly until On Hook Dial is highlighted.
5Press .
You can now hear the dial tone of the telephone line.
6Press the keypad numbers to navigate through an automated answering system.
7Enter a fax number. For more information on the methods you can use to enter a fax number, see the table that
begins with step 4 on page 153.
Notes:
You can include a calling card number as part of the fax number.
A fax number can include up to 64 numbers, commas, periods, and/or the symbols * or #.
Only one fax number can be entered for On Hook Dial.
8Press .
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							Sending a broadcast fax at a scheduled time
You can send a fax to a combination of up to 30 people or groups at a time you choose.
1Make sure the printer is connected to a working telephone line.
2Load an original document faceup into the Automatic Document Feeder (ADF) or facedown on the scanner glass.
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine
clippings) into the Automatic Document Feeder. Place these items on the scanner glass.
3From the control panel, press  or  repeatedly until Fax is highlighted.
4Press .
The Fax Mode menu appears.
5Enter a fax number. For more information on the methods you can use to enter a fax number, see the table that
begins with step 4 on page 153.
Notes:
Group Dial is not supported with broadcast fax.
You can include a calling card number as part of the fax number.
A fax number can include up to 64 numbers, commas, periods, and/or the symbol: * or #.
6To send a fax to a group of numbers (broadcast fax), use any combination of the methods in step 4 on
page 153, until a maximum of 30 fax numbers have been entered.
7Press  or  repeatedly until Delay Sending Fax is highlighted.
8Press .
The Delay Sending Fax menu appears. The current time is shown.
9Use the keypad to enter the hour you want to send the fax in the Time to Send Fax field. You can enter the hour
based on a 12-hour or 24-hour system.
10Press  once.
11Enter the minute you want to send the fax in the Time to Send Fax field.
12Press  once.
13Press keypad 1 for AM, keypad 2 for PM, or keypad 3 for 24 Hr.
Note: You can also press 
 or repeatedly to scroll through AM, PM, or 24 Hr.
14Press .
Note: At the designated time, the fax numbers are dialed and the fax is sent to all of the designated fax numbers. If
the fax transmission is unsuccessful to any of the numbers on the broadcast list, the unsuccessful numbers will be
dialed again.
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							Receiving a fax using the control panel
Receiving a fax manually
1Make sure the printer is on and is connected to a working telephone line.
2Make sure that the Auto Answer function is off.
Note: An indicator, resembling a telephone handset with the word FAX under it, is shown in the top left corner
of the display when Auto Answer is on.
To disable Auto Answer:
aFrom the control panel, press  or  repeatedly until Fax is highlighted.
bPress .
The Fax Mode menu appears.
cPress  or  repeatedly until you reach Auto Answer.
dPress  or  repeatedly until Off appears.
ePress  to save and exit.
3To receive the fax, press .
or
4Press * 9 * on the telephone after you answer it and hear fax tones.
5Hang up the telephone.
The printer receives the fax.
Receiving a fax automatically
1Make sure the printer is on and is connected to a working phone line.
2Make sure that Auto Answer is on. For more information, see “Setting Auto Answer to On” on page 156.
Note: An indicator, resembling a telephone handset with the word FAX under it, is shown in the top left corner
of the display when Auto Answer is on.
3Set the number of times the telephone rings before the printer automatically receives faxes. To set this, see
“Setting the number of rings before receiving a fax automatically” on page 165.
Setting Auto Answer to On
1From the control panel, press  or  repeatedly until Fax is highlighted.
2Press .
The Fax Mode menu appears.
3Press  or  repeatedly until you reach Auto Answer.
4Press  or  repeatedly until On appears.
5Press  to save and exit.
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							Using Caller ID from the control panel
Caller ID is a service provided by some telephone companies that identifies the telephone number (and possibly the
name) of the person who is calling. If you subscribe to this service, it works with the printer. When you receive a fax,
the telephone number of the person who is sending you the fax appears on the display.
Note: Caller ID is available only in some countries and regions.
The printer supports two distinct Caller ID patterns: Pattern 1 (FSK) and Pattern 2 (DTMF). Depending on the country
or region you live in and the telecommunications company you subscribe to, you may need to switch the pattern to
display Caller ID information.
1Make sure the printer is on and is connected to a working telephone line.
2From the control panel, press  or  repeatedly until Fax is highlighted.
3Press .
4Press  or  repeatedly until Fax Setup is highlighted.
5Press .
6Press  or  repeatedly until Ringing and Answering is highlighted.
7Press .
8Press  or  repeatedly until you reach Caller ID Pattern.
9Press  or  repeatedly until the setting you want appears.
10Press  to save the setting and exit.
Receiving a fax with an answering machine
Note: You must set up the equipment as shown in “Connecting to an answering machine” on page 32.
To receive a fax with an answering machine connected to the printer:
1Make sure that the Auto Answer function is on.
Note: An indicator, resembling a telephone handset with the word FAX under it, is shown in the top left corner
of the display when Auto Answer is on.
2Make sure you have set the number of times the telephone rings before receiving a fax automatically. For more
information, see “Setting the number of rings before receiving a fax automatically” on page 165
When a telephone ring is detected, the answering machine picks up the call.
If the printer detects a fax, it receives the fax and disconnects the answering machine.
If the printer does not detect a fax, the answering machine receives the call.
3Set the answering machine to answer incoming calls before the printer does.
For example, if you set the answering machine to answer calls after three rings, set the printer to answer calls
after five rings.
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							Forwarding faxes
Use the fax forwarding feature if you are going to be away, but still want to receive your faxes. There are three fax
forwarding values or settings:
Off—(Default)
Forward—The printer sends the fax to the designated fax number.
Print & Forward—The printer prints the fax and then sends it to the designated fax number.
To set up fax forwarding:
1Make sure the printer is on and is connected to a working telephone line.
2From the control panel, press  or  repeatedly until Fax is highlighted.
3Press .
The Fax Mode menu appears.
4Press  or  repeatedly until Fax Setup is highlighted.
5Press .
6Press  or  repeatedly until Ringing and Answering is highlighted.
7Press .
8Press  or  repeatedly until you reach Fax Forward.
9Press  or  repeatedly until the value you want appears.
10Press .
11Enter the number to which you want to forward the fax.
12Press  to save the number.
Printing a fax on both sides of the paper
1From the control panel, press  or  repeatedly until Fax is highlighted.
2Press .
3Press  or  repeatedly until Fax Setup is highlighted.
4Press .
5Press  or  repeatedly until Fax Printing is highlighted.
6Press .
7Press  or  repeatedly until you reach 2-Sided Print.
8Press  or  to select the 2-Sided Print setting.
9Press .
10Press  to save and exit.
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							Customizing dial settings using the control panel
Understanding the Fax Mode menu
1From the control panel, press  or  repeatedly until Fax is highlighted.
2Press .
3After making your choices, press  to save your selections as the default settings.
From hereYou can
01)Enter a fax number or group of numbers to send a fax.
Phone BookAdd, edit, and print names and fax numbers of
individuals or groups.
Redial HistoryView the redial list.
On Hook DialDial a telephone number while listening to the call
through a speaker on the printer. This is useful when you
must navigate an automated answering system before
sending your fax.
Delay Sending FaxEnter a specific time to send a fax.
Note: Make sure the date and time are entered correctly
before setting a specific time to send a fax.
Auto AnswerAnswer all incoming phone calls.
Edit Fax SettingsChange fax settings, such as Cover Page, Color, Quality,
and Lighter/Darker, and Original Size.
Fax SetupAccess the Fax Setup menu. For more information, see
“Understanding the Fax Setup menu” on page 159.
Understanding the Fax Setup menu
The Fax Setup menu can be accessed from the Fax Mode menu as well as from the Setup menu. For more information
on the Fax Mode menu, see “Understanding the Fax Mode menu” on page 159.
To access the Fax Setup menu using the Setup menu:
1From the control panel, press  or repeatedly until Setup is highlighted.
2Press .
3Press  or repeatedly until Change Fax Default Settings is highlighted.
4Press .
5After changing values, press  to save your selections as the default settings.
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							From hereYou can
Speed Dial Phone BookAccess the Phone Book menu. For more information, see
“Understanding the Phone Book menu” on page 160.
History and ReportsAccess the History and Reports menu. For more information, see
“Understanding the History and Reports menu” on page 160.
Ringing and AnsweringAccess the Ringing and Answering menu. For more information,
see “Understanding the Ringing and Answering menu” on
page 161.
Fax PrintingAccess the Fax Printing menu. For more information, see
“Understanding the Fax Printing menu” on page 161.
Dialing and SendingAccess the Dialing and Sending menu. For more information, see
“Understanding the Dialing and Sending menu” on page 162.
Fax BlockingAccess the Fax Blocking menu. For more information, see
“Understanding the Fax Blocking menu” on page 162.
Understanding the Phone Book menu
From hereYou can
Name SearchSearch for contacts or add contacts to your phone book.
Phone Number SearchSearch for phone numbers or add phone numbers to your phone book.
Add EntryAdd a name and a fax number. The printer automatically assigns a new entry a Speed Dial
number.
Note: Enter a name and a fax number in the provided fields using the keypad numbers.
Spell out a name using the numbers associated with each letter as you would on a telephone
or cell phone.
Group SearchSearch for a previously defined group and add it to a fax list.
Add GroupCreate a Group Name and select previously defined names to be added to the group.
Print ListPrint the contents of your phone book.
Understanding the History and Reports menu
From hereYou can
View History on ScreenView a list of fax activities—whether a fax was sent or received, followed by the date,
time and fax number (if provided by sender).
Redial a fax number, or choose to add the number to your phone book or list of
blocked fax numbers. You can also clear all fax history.
Print Sent HistoryPrint a history of all faxes sent
Print Received HistoryPrint a history of all faxes received.
View Pending FaxesView a list of faxes that have not yet been sent.
Cancel pending fax jobs.
ReportDetermine when to print a fax activity report. You can choose to print manually or after
every 40 fax jobs.
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