Konica Minolta magicolor 4690MF User Manual

							Scanning With the Machine 139
1In the main screen, press the + or , key to select the current data desti-
nation setting, and then press the Select key.
2To delete an e-mail address, press the + or , key to select CHECK/EDIT, 
and then press the Select key. Then, press the + or , key to select the 
address to be deleted. To delete an FTP address or SMB address, con-
tinue with step 3.
3Press the Stop/Reset key.
4Press the + or , key to select YES, and then press the Select key.
The selected address is deleted.
5To delete another address, repeat the procedure from step 2.
6To finish deleting addresses, press the Back key.
7Press the + or , key to select FINISH, and then press the Select key.
Registering/Editing Addresses
Addresses can be registered/edited in the favorite list, as speed dial destina-
tions or as group dial destinations.
Addresses can also be registered/edited with PageScope Web Con-
nection or with LSU (Local Setup Utility) on the enclosed Applications 
CD/DVD. For details, refer to the Reference Guide on the Documenta-
tion CD/DVD.
The same settings menu used to register/edit fax numbers is used to 
register/edit addresses. For details on registering/editing fax numbers, 
refer to the Facsimile User’s Guide on the Documentation CD/DVD.
Registering in the Favorite List
From the speed dial destinations and group dial destinations registered on 
this machine, register a maximum of 20 destinations in the favorite list for 
convenient access to frequently specified destinations. Follow the procedure 
described below to register an address (e-mail, FTP or SMB address) on the 
favorite list.
1In the main screen, press the + or , key to select UTILITY, and then 
press the Select key.
2Press the + or , key to select DIAL REGISTER, and then press the 
Select key.
3Press the + or , key to select FAVORITE, and then press the Select 
key.
If data is already registered on the favorite list, continue with step 6 
after completing step 3.
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							Scanning With the Machine 140
4Press the AddressBook key to switch between SPEED DIAL and 
GROUP DIAL.
5Use the keypad to type in the number (between 1 and 250) for the speed 
dial destination or the number (between 1 and 20) for the group dial desti-
nation to be registered on the favorite list, and then press the Select key.
The information registered for the selected speed dial destination or group 
dial destination appears.
6To register another address, press the + or , key to select ADD, press 
the Select key, and then repeat the procedure from step 4.
7To finish registering addresses, press the + or , key to select FINISH, 
and then press the Select key.
Deleting From the Favorite List
Registered information can be deleted from the favorite list.
Changes made with this procedure will not be applied to the original 
data (speed dial destination, group dial destination, etc.).
1In the main screen, press the + or , key to select UTILITY, and then 
press the Select key.
2Press the + or , key to select DIAL REGISTER, and then press the 
Select key.
3Press the + or , key to select FAVORITE, and then press the Select 
key.
4Press the + or , key to select CHECK/EDIT, and then press the Select 
key.
5Press the + or , key to select the address to be deleted from the favorite 
list, and then press the Stop/Reset key.
6Press the + or , key to select YES.
The selected address is deleted.
7To delete another address, repeat the procedure from step 5.
8To finish deleting addresses, press the Back key.
9Press the + or , key to select FINISH, and then press the Select key.
Registering Speed Dial Destinations (Direct Input)
E-mail addresses can be registered as speed dial destinations. A maximum 
of 250 speed dial destinations can be registered.
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							Scanning With the Machine 141
Machine key operations cannot be used to register an FTP address or 
SMB address as a speed dial destination. These addresses can be 
registered with PageScope Web Connection. For details, refer to the 
Reference Guide on the Documentation CD/DVD.
Speed dial destination numbers 221 to 250 are reserved for register-
ing FTP addresses and SMB address from PageScope Web Connec-
tion.
1In the main screen, press the + or , key to select UTILITY, and then 
press the Select key.
2Press the + or , key to select DIAL REGISTER, and then press the 
Select key.
3Press the + or , key to select SPEED DIAL, and then press the Select 
key.
4Use the keypad to type in the number (between 1 and 220) for the speed 
dial destination, and then press the Select key.
5Press the + or , key to select MANUAL SETTING, and then press the 
Select key.
If an LDAP server is not specified, step 5 is skipped.
6Use the keypad to type in the registration name, and then press the 
Select key.
For details on entering/editing text, refer to “Entering Text” on page 
265.
A maximum of 20 characters can be entered.
7Use the keypad to type in the e-mail address, and then press the Select 
key.
The settings are registered, and the DIAL REGISTER menu appears 
again.
A maximum of 64 characters can be entered.
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Registering Speed Dial Destinations (LDAP Search)
E-mail addresses can be registered as speed dial destinations by using infor-
mation on the LDAP server. A maximum of 250 speed dial destinations can 
be registered.
To connect to an LDAP server, settings for LDAP SETTING must be 
specified. For details, refer to the Reference Guide on the Documenta-
tion CD/DVD.
Machine key operations cannot be used to register an FTP address or 
SMB address as a speed dial destination. These addresses can be 
registered with PageScope Web Connection. For details, refer to the 
Reference Guide on the Documentation CD/DVD.
Speed dial destination numbers 221 to 250 are reserved for register-
ing FTP addresses and SMB address from PageScope Web Connec-
tion.
1In the main screen, press the + or , key to select UTILITY, and then 
press the Select key.
2Press the + or , key to select DIAL REGISTER, and then press the 
Select key.
3Press the + or , key to select SPEED DIAL, and then press the Select 
key.
4Use the keypad to type in the number (between 1 and 220) for the speed 
dial destination, and then press the Select key.
5Press the + or , key to select LDAP SEARCH, and then press the 
Select key.
If an LDAP server is not specified, LDAP SEARCH does not 
appear.
6Press the + or , key to select NAME or E-MAIL, and then press the 
Select key.
To search registered names, select NAME. To search e-mail 
addresses, select 
E-MAIL.
7Use the keypad to type in the search keyword (maximum of 10 charac-
ters), and then press the Select key.
The search begins, and the search results appear after a while. If no data 
matches the search keyword, 
NOT FOUND appears for about two sec-
onds.
For details on entering/editing text, refer to “Entering Text” on page 
265.
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							Scanning With the Machine 143
Text starting with the first character of the maximum 10 characters 
is searched for. Text will not be found if the search keyword is in 
the middle of a word.
8Press the + or , key to select the desired data, and then press the Select 
key.
To check the found information, press the ) key.
An e-mail address exceeding 64 characters cannot be specified. If 
such an e-mail address is specified, 
ADDRESS IS TOO LONG 
appears for about two seconds, and then the screen for specifying 
the destination address appears.
9If desired, edit the registration name, and then press the Select key.
10If desired, edit the e-mail address, and then press the Select key.
The settings are registered, and the 
DIAL REGISTER menu appears 
again.
Editing/Deleting Speed Dial Destinations
Information registered as a speed dial destination can be edited or deleted.
Machine key operations cannot be used to edit/delete an FTP address 
or SMB address registered as a speed dial destination. These 
addresses can be edited/deleted with PageScope Web Connection. 
For details, refer to the Reference Guide on the Documentation CD/
DVD.
1In the main screen, press the + or , key to select UTILITY, and then 
press the Select key.
2Press the + or , key to select DIAL REGISTER, and then press the 
Select key.
3Press the + or , key to select SPEED DIAL, and then press the Select 
key.
4Use the keypad to type in the number (between 1 and 220) for the speed 
dial destination to be edited/deleted, and then press the Select key.
The information currently registered for the speed dial destination 
appears for two seconds.
5Press the + or , key to select EDIT to edit information or DELETE to 
delete the destination, and then press the Select key.
If 
DELETE was selected, the settings are deleted, and the DIAL REG-
ISTER
 menu appears again.
6Use the keypad to edit the registration name, and then press the Select 
key.
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							Scanning With the Machine 144
For details on entering/editing text, refer to “Entering Text” on page 
265.
7Use the keypad to edit the e-mail address, and then press the Select key.
The edited settings are saved, and the 
DIAL REGISTER menu appears 
again.
If the edited speed dial destination is registered in the favorite list 
or with a group dial destination, a confirmation message asking 
whether or not to keep the destination registered as it is appears 
after the operation in step 7 is performed. To keep the destination 
registered as it is, select 
Yes. To cancel the registration, select 
No.
Registering Group Dial Destinations
An e-mail address can be registered with a group dial destination. A maxi-
mum of 20 group dial destinations can be registered. (A maximum of 50 
e-mail addresses can be registered with one group.)
1In the main screen, press the + or , key to select UTILITY, and then 
press the Select key.
2Press the + or , key to select DIAL REGISTER, and then press the 
Select key.
3Press the + or , key to select GROUP DIAL, and then press the Select 
key.
4Use the keypad to type in the number (between 1 and 20) for the group 
dial destination, and then press the Select key.
5Use the keypad to type in the group name, and then press the Select key.
For details on entering/editing text, refer to “Entering Text” on page 
265.
6Use the keypad to type in the number (between 1 and 220) for the speed 
dial destination to be added to the group, and then press the Select key.
The information registered for the selected speed dial destination 
appears.
7Press the Select key again.
8To register another speed dial destination, press the + or , key to select 
ADD, press the Select key, and then repeat the procedure from step 4.
9To finish registering speed dial destinations, press the + or , key to 
select 
FINISH, and then press the Select key.
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Editing/Deleting Group Dial Destinations
Information registered with a group dial destination can be edited or deleted.
1In the main screen, press the + or , key to select UTILITY, and then 
press the Select key.
2Press the + or , key to select DIAL REGISTER, and then press the 
Select key.
3Press the + or , key to select GROUP DIAL, and then press the Select 
key.
4Use the keypad to type in the number (between 1 and 20) for the group 
dial destination to be edited/deleted, and then press the Select key.
The information currently registered for the group dial destination appears 
for about two seconds.
5Press the + or , key to select EDIT to edit information or DELETE to 
delete the destination, and then press the Select key.
If 
DELETE was selected, the settings are deleted, and the DIAL REG-
ISTER
 menu appears again.
6If desired, edit the group name, and then press the Select key.
For details on entering/editing text, refer to “Entering Text” on page 
265.
7Press the + or , key to select ADD to add a speed dial destination, 
CHECK/EDIT to delete the destination or FINISH to finish editing, and 
then press the Select key.
If 
FINISH was selected, the edited settings are saved, and the DIAL 
REGISTER
 menu appears again. If ADD was selected, continue with step 
6 of “Registering Group Dial Destinations” on page 144. If 
CHECK/EDIT 
was selected, continue with step 8.
8Press the + or , key to select the speed dial destination to be deleted, 
and then press the Stop/Reset key.
To check the settings for the selected speed dial destination, press 
the Select key.
9Press the + or , key to select Yes, and then press the Select key.
10After the speed dial destination is deleted, press the Back key.
11To delete another speed dial destination, repeat the procedure from step 
7.
12To finish deleting speed dial destinations, press the + or , key to select 
FINISH, and then press the Select key.
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							Scanning With the Machine 146
If the edited group dial destination is registered in the favorite list, a 
confirmation message asking whether or not to keep the destination 
registered as it is appears after the operation in step 12 is performed. 
To keep the destination registered as it is, select 
Yes. To cancel the 
registration, select 
No.
Selecting the Data Format
The data format for the scanned image can be selected.
1In the main screen, press the + or , key to select the current data format 
setting, and then press the Select key.
2Press the + or , key to select TIFF, PDF or JPEG, and then press the 
Select key.
The main screen appears again.
If SIMPLEX/DUPLEX is set to 2-SIDE, only PDF appears. In 
addition, if 
BW ONLY was selected for the color setting, JPEG 
does not appear.
PDF data can be opened in Adobe Acrobat Reader.
TIFF files of images that have been scanned with the Color or 
Gray
 setting cannot be opened with the Windows Picture and 
FAX Viewer, which is included with Windows XP as a standard 
component. These files can be opened with image-processing 
applications such as PhotoShop, Microsoft Office Document Imag-
ing or ACDsee.
Selecting the Scan Quality Setting
The resolution, scan mode and density appropriate for the scanned image 
can be selected.
Selecting the Resolution
1In the main screen, press the + or , key to select the current scan quality 
setting, and then press the Select key.
2Press the + or , key to select RESOLUTION, and then press the Select 
key.
3Press the + or , key to select 150x150dpi, 300x300dpi or 
600x600dpi, and then press the Select key.
The main screen appears again.
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Selecting the Scan Mode
These settings are available only if BW Only was selected for the 
color setting.
1In the main screen, press the + or , key to select the current scan quality 
setting, and then press the Select key.
2Press the + or , key to select MODE, and then press the Select key.
3Press the + or , key to select MIX, TEXT or PHOTO, and then press the 
Select key.
The main screen appears again.
Selecting the Scan Density
1In the main screen, press the + or , key to select the current scan quality 
setting, and then press the Select key.
2Press the + or , key to select DENSITY, and then press the Select key.
3Press the * or ) key to select the desired scan density.
As the indicator is moved to right, the density becomes darker.
Setting Duplex (Double-Sided) Scanning
Double-sided document pages can be scanned with the ADF.
These settings are available only if the document is loaded in the ADF. 
If the document is scanned without being loaded in the ADF, 
1-SIDE 
is automatically selected, and the document is scanned from the origi-
nal glass.
This setting is available only if PDF is selected as the data format for 
the scan image.
1In the main screen, press the + or , key to select the current simplex/
duplex (single-sided/double-sided) setting, and then press the Select key.
2Press the + or , key to select 2-SIDE, and then press the Select key.
3Press the + or , key to select LONG EDGE or SHORT EDGE, and then 
press the Select key.
The main screen appears again.
For details on LONG EDGE and SHORT EDGE, refer to “Duplex 
(Double-Sided) Copying From the ADF” on page 117.
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							Scanning With the Machine 148
Setting the Scan Size
The size of the scan data can be specified.
The default setting is LETTER for USA and Canada, and A4 for other 
countries.
1In the main screen, press the + or , key to select the current scan size 
setting, and then press the Select key.
2Press the + or , key to select the desired size, and then press the Select 
key.
The main screen appears again.
Setting the Scan Color
The color of the scan data can be specified.
1In the main screen, press the + or , key to select the current scan color 
setting, and then press the Select key.
2Press the + or , key to select BW Only or COLOR or GRAY, and then 
press the Select key.
The main screen appears again.
If JPEG is selected as the data format, the scan color is set to BW 
Only
, and the data format is automatically set to PDF.
The SCAN SETUP/CODING METHOD setting is automatically 
changed according to the specified scan color setting.
Specifying the Subject
Specify the subject used when sending scan data via the network.
1In the main screen, press the + or , key to select SUBJECT, and then 
press the Select key.
2Use the keypad to type in the subject name, and then press the Select 
key.
The main screen appears again.
To erase the specified subject name, press the Back key.
Deleting a Queued Transmission Job
The list of jobs queued for transmission can be displayed, and a job can be 
deleted.
1In the main screen, press the + or , key to select CANCEL RESERV., 
and then press the Select key.
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