Epson Wf 2540 Manual
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Contents WF-2540 Users Guide ............................................................................................................................... 13 Product Basics.......................................................................................................................................... 14 Setting Upthe Control Panel.............................................................................................................. 14 Control PanelButtons andLights .................................................................................................. 14 Changing LCDScreen Language .................................................................................................. 15 Turning OffControl PanelSounds ................................................................................................. 16 Product PartsLocations ..................................................................................................................... 17 Product Parts-Top andFront ....................................................................................................... 18 Product Parts-Inside .................................................................................................................... 21 Product Parts-Back ...................................................................................................................... 22 Scanning, Copying,andFaxing fromtheControl Panel..................................................................... 22 The Sleep Timer................................................................................................................................. 23 Changing theSleep TimerSetting FromtheControl Panel........................................................... 23 Changing theSleep TimerSetting -Windows ............................................................................... 24 Changing theSleep TimerSetting -Mac OSX.............................................................................. 25 Epson Connect Solutions forSmartphones, Tablets,andMore ......................................................... 26 Using Epson EmailPrint............................................................................................................... 27 Using theEpson iPrintMobile App................................................................................................ 27 Using Epson Remote Print........................................................................................................... 27 Using Epson ScantoCloud ........................................................................................................... 28 Using AirPrint ................................................................................................................................ 28 Using Google CloudPrint.............................................................................................................. 29 Selecting WirelessNetworkSettingsFromtheControl Panel.............................................................. 30 Loading Paper........................................................................................................................................... 32 Loading PaperforDocuments ........................................................................................................... 32 Loading PaperforPhotos .................................................................................................................. 35 Loading Envelopes ............................................................................................................................ 38 Paper Loading Capacity ..................................................................................................................... 41 Available EPSONPapers................................................................................................................... 42 Borderless PaperTypeCompatibility ................................................................................................. 43 3
Paper orMedia TypeSettings ............................................................................................................ 44 Placing Originals onthe Product ............................................................................................................. 46 Placing Originals onthe Scanner Glass............................................................................................. 46 Placing Originals inthe Automatic Document Feeder........................................................................ 47 Copying ...................................................................................................................................................... 51 Copying Documents orPhotos ........................................................................................................... 51 Paper TypeSettings -Copying ...................................................................................................... 52 Paper SizeSettings -Copying ....................................................................................................... 53 Copying Options............................................................................................................................ 54 Copying IDCards ............................................................................................................................... 54 Printing FromaComputer ........................................................................................................................ 57 Printing withWindows ........................................................................................................................ 57 Selecting BasicPrintSettings -Windows ...................................................................................... 57 Print Quality Options -Windows ............................................................................................... 60 Multi-Page PrintingOptions -Windows ..................................................................................... 60 Selecting Double-sided PrintingSettings -Windows ..................................................................... 60 Double-sided PrintingOptions -Windows ................................................................................. 62 Selecting Additional LayoutandPrint Options -Windows ............................................................. 62 Custom ColorCorrection Options-Windows ............................................................................ 64 Image Options andAdditional Settings-Windows .................................................................... 65 Header/Footer Settings-Windows ........................................................................................... 66 Selecting aPrinting Preset-Windows ........................................................................................... 66 Printing YourDocument orPhoto -Windows ................................................................................. 67 Selecting DefaultPrintSettings -Windows .................................................................................... 68 Changing theLanguage ofthe Printer Software Screens......................................................... 69 Changing Automatic UpdateOptions ............................................................................................ 70 Printing withMac OSX....................................................................................................................... 71 Selecting BasicPrintSettings -Mac OSX.................................................................................... 72 Print Quality Options -Mac OSX.............................................................................................. 75 Print Options -Mac OSX.......................................................................................................... 75 Selecting PageSetup Settings -Mac OSX................................................................................... 76 Selecting PrintLayout Options -Mac OSX................................................................................... 77 Managing Color-Mac OSX.......................................................................................................... 78 4
Color Matching andColor Options -Mac OSX......................................................................... 79 Selecting PrintingPreferences -Mac OSX................................................................................... 79 Printing Preferences -Mac OSX.............................................................................................. 80 Printing YourDocument orPhoto -Mac OSX............................................................................... 81 Checking PrintStatus -Mac OSX............................................................................................ 81 Cancelling PrintingUsingaProduct Button........................................................................................ 83 Scanning .................................................................................................................................................... 84 Starting aScan ................................................................................................................................... 84 Starting aScan Using theProduct ControlPanel.......................................................................... 84 Scan toUSB Device Options .................................................................................................... 86 Changing DefaultScanButton Settings .................................................................................... 87 Starting aScan Using theEpson ScanIcon.................................................................................. 87 Starting aScan fromaScanning Program..................................................................................... 90 Selecting EpsonScanSettings .......................................................................................................... 92 Scan Modes ................................................................................................................................... 92 Selecting theScan Mode ............................................................................................................... 92 Scanning inOffice Mode................................................................................................................ 93 Available Document SourceSettings -Office Mode.................................................................. 95 Selecting aScan Area-Office Mode........................................................................................ 96 Available ImageAdjustments -Office Mode............................................................................. 97 Scanning inHome Mode............................................................................................................... 98 Selecting aScan Area-Home Mode...................................................................................... 101 Available ImageAdjustments -Home Mode........................................................................... 104 Selecting aScan Size-Home Mode....................................................................................... 105 Scanning inProfessional Mode................................................................................................... 107 Available Document SourceSettings -Professional Mode..................................................... 110 Available ImageTypes-Professional Mode........................................................................... 110 Selecting aScan Area-Professional Mode............................................................................ 110 Available ImageAdjustments -Professional Mode................................................................. 113 Selecting aScan Size-Professional Mode............................................................................. 115 Image Preview Guidelines ........................................................................................................... 118 Scan Resolution Guidelines ........................................................................................................ 118 Selecting ScanFileSettings ........................................................................................................ 119 5
Available ScannedFileTypes andOptional Settings.............................................................. 120 Scanning withMac OSX10.6/10.7/10.8 UsingImage Capture ....................................................... 121 Available ScanSettings -Mac OSXImage Capture ................................................................... 123 Scanning SpecialProjects ................................................................................................................ 123 Scanning toaPDF File................................................................................................................ 123 Restoring PhotoColors asYou Scan .......................................................................................... 126 Convert Scanned Documents toEditable Text(OCR) ................................................................. 127 Scanning UsingOCR-Windows ............................................................................................ 127 Scanning UsingOCR-Mac OSX........................................................................................... 129 Faxing ....................................................................................................................................................... 132 Connecting aTelephone orAnswering Machine.............................................................................. 132 Setting UpFax Features .................................................................................................................. 139 Setting UpFax Features UsingtheProduct ControlPanel.......................................................... 139 Selecting YourCountry orRegion ........................................................................................... 139 Selecting theDate andTime ................................................................................................... 140 Entering FaxHeader Information ............................................................................................ 142 Entering Numbers andCharacters forFaxing ......................................................................... 143 Selecting FaxSend andReceive Settings.............................................................................. 144 Selecting FaxCommunication Settings.................................................................................. 145 Printing FaxReports ............................................................................................................... 146 Restoring DefaultFaxSettings ............................................................................................... 147 Fax Sending Options.............................................................................................................. 148 Fax Receive Options............................................................................................................... 149 Fax Communications Options................................................................................................. 149 Fax Report Options ................................................................................................................. 151 Restore DefaultSettings Options............................................................................................ 151 Setting UpFax Features UsingtheFax Utility -Windows ............................................................ 151 Setting UpFax Features UsingtheFax Utility -Mac OSX.......................................................... 153 Setting UpSpeed DialandGroup DialLists ..................................................................................... 154 Setting UpSpeed/Group DialLists Using theProduct ControlPanel.......................................... 154 Creating SpeedDialListEntries ............................................................................................. 155 Printing YourSpeed DialList.................................................................................................. 157 Creating GroupDialListEntries .............................................................................................. 158 6
Printing YourGroup DialList................................................................................................... 160 Setting UpSpeed/Group DialLists Using theFax Utility -Windows ............................................ 162 Setting UpSpeed/Group DialLists Using theFax Utility -Mac OSX.......................................... 165 Sending Faxes................................................................................................................................. 166 Sending FaxesfromtheProduct ControlPanel........................................................................... 167 Manually DialingorRedialing FaxNumbers ........................................................................... 167 Selecting FaxNumbers FromSpeed orGroup DialLists ........................................................ 168 Dialing FaxNumbers fromaConnected Telephone............................................................... 169 Broadcasting aFax ................................................................................................................. 170 Sending aFax ataSpecified Time......................................................................................... 172 Fax Send Options ................................................................................................................... 173 Sending FaxesUsingtheFax Utility -Windows .......................................................................... 173 Sending FaxesUsingtheFax Utility -Mac OSX......................................................................... 175 Receiving Faxes............................................................................................................................... 178 Fax Reception ............................................................................................................................. 178 Receiving FaxesAutomatically (AutoAnswer) ............................................................................ 179 Receiving FaxesManually ........................................................................................................... 179 Using USBFlash Drives WithYour Product ......................................................................................... 181 Inserting aUSB Flash Drive............................................................................................................. 181 Removing aUSB Flash Drive........................................................................................................... 181 Transferring FilesonaUSB Flash Drive.......................................................................................... 181 Setting UpFile Sharing forFile Transfers FromYourComputer ................................................. 182 Transferring FilesfromaUSB Flash DrivetoYour Computer ..................................................... 182 Replacing InkCartridges ........................................................................................................................ 184 Check Cartridge Status.................................................................................................................... 184 Checking CartridgeStatusonthe LCD Screen ............................................................................ 184 Checking CartridgeStatuswithWindows .................................................................................... 185 Checking CartridgeStatuswithMac OSX.................................................................................. 188 Purchase EpsonInkCartridges ........................................................................................................ 190 Ink Cartridge PartNumbers ......................................................................................................... 190 Removing andInstalling InkCartridges ............................................................................................ 191 Replacing InkCartridges UsingaComputer Utility........................................................................... 197 Printing WithBlack Inkand Expended ColorCartridges ................................................................... 198 7
Printing WithExpended ColorCartridges -Windows ................................................................... 199 Printing WithExpended ColorCartridges -Mac OSX................................................................. 199 Conserving LowBlack Inkwith Windows ......................................................................................... 201 Adjusting PrintQuality ............................................................................................................................ 203 Print Head Maintenance ................................................................................................................... 203 Print Head Nozzle Check............................................................................................................. 203 Checking theNozzles UsingtheProduct ControlPanel......................................................... 203 Checking theNozzles UsingaComputer Utility...................................................................... 206 Print Head Cleaning .................................................................................................................... 209 Cleaning thePrint Head Using theProduct ControlPanel...................................................... 209 Cleaning thePrint Head Using aComputer Utility................................................................... 211 Print Head Alignment ................................................................................................................... 214 Aligning thePrint Head Using theProduct ControlPanel........................................................ 214 Aligning thePrint Head Using aComputer Utility.................................................................... 216 Cleaning thePaper Path.................................................................................................................. 217 Cleaning andTransporting YourProduct ............................................................................................. 219 Cleaning YourProduct ..................................................................................................................... 219 Transporting YourProduct ............................................................................................................... 221 Solving Problems .................................................................................................................................... 223 Checking forSoftware Updates........................................................................................................ 223 Product StatusMessages ................................................................................................................ 224 Running aProduct Check................................................................................................................ 225 Resetting ControlPanelDefaults ..................................................................................................... 226 Solving SetupProblems ................................................................................................................... 227 Noise AfterInkInstallation ........................................................................................................... 228 Software Installation Problems.................................................................................................... 228 Control PanelSetup Problems .................................................................................................... 229 Solving Network Problems ............................................................................................................... 229 Product CannotConnect toaWireless RouterorAccess Point.................................................. 229 Network Software CannotFindProduct onaNetwork ................................................................. 230 Product DoesNotAppear inMac OSXPrinter Window .............................................................. 231 Cannot PrintOver aNetwork ....................................................................................................... 231 Cannot ScanOveraNetwork ...................................................................................................... 232 8
Printing aNetwork StatusSheet.................................................................................................. 233 Solving Copying Problems ............................................................................................................... 233 Product MakesNoise,ButNothing Copies.................................................................................. 233 Product MakesNoiseWhen ItSits foraWhile ............................................................................. 234 Solving PaperProblems ................................................................................................................... 234 Paper Feeding Problems ............................................................................................................. 234 Paper JamProblems ................................................................................................................... 235 Document Jamsinthe Automatic Document Feeder.................................................................. 237 Paper Ejection Problems ............................................................................................................. 241 Solving Problems PrintingfromaComputer ..................................................................................... 241 Nothing Prints.............................................................................................................................. 242 Product IconDoes NotAppear inWindows Taskbar................................................................... 243 Error AfterCartridge Replacement .............................................................................................. 243 Printing isSlow ............................................................................................................................ 244 Solving PageLayout andContent Problems .................................................................................... 245 Inverted Image............................................................................................................................. 245 Too Many Copies Print................................................................................................................ 245 Blank Pages Print........................................................................................................................ 246 Incorrect MarginsonPrintout ....................................................................................................... 246 Border Appears onBorderless Prints.......................................................................................... 247 Incorrect Characters Print............................................................................................................ 247 Incorrect ImageSizeorPosition .................................................................................................. 248 Slanted Printout........................................................................................................................... 249 Solving PrintQuality Problems ......................................................................................................... 249 White orDark Lines inPrintout .................................................................................................... 249 Blurry orSmeared Printout.......................................................................................................... 250 Faint Printout orPrintout HasGaps ............................................................................................. 251 Grainy Printout ............................................................................................................................. 252 Incorrect Colors........................................................................................................................... 253 Solving Scanning Problems ............................................................................................................. 254 Scanning SoftwareDoesNotOperate Correctly ......................................................................... 254 Cannot StartEpson Scan............................................................................................................ 254 Solving Scanned ImageQuality Problems ....................................................................................... 255 9
Image Consists ofaFew Dots Only............................................................................................. 256 Line ofDots Appears inAll Scanned Images............................................................................... 256 Straight Linesinan Image Appear Crooked ................................................................................ 257 Image isDistorted orBlurry ......................................................................................................... 257 Image Colors arePatchy atthe Edges ........................................................................................ 257 Image isToo Dark ....................................................................................................................... 257 Back ofOriginal ImageAppears inScanned Image.................................................................... 258 Ripple Patterns Appearinan Image ............................................................................................ 258 Image isScanned Upside-Down ................................................................................................. 258 Scanned ImageColors DoNot Match Original Colors................................................................. 258 Scan AreaisNot Adjustable inThumbnail Preview..................................................................... 259 Scanned ImageEdges areCropped ........................................................................................... 259 Solving FaxingProblems .................................................................................................................. 259 Cannot SendorReceive Faxes................................................................................................... 260 Cannot Receive FaxeswithaTelephone Connected toYour Product ........................................ 261 Cannot Transfer FilesToorFrom aUSB Flash Drive...................................................................... 261 When toUninstall YourProduct Software ........................................................................................ 262 Uninstalling ProductSoftware -Windows .................................................................................... 262 Uninstalling ProductSoftware -Mac OSX.................................................................................. 263 Where toGet Help ............................................................................................................................ 263 Technical Specifications ........................................................................................................................ 265 EPEAT Registration ......................................................................................................................... 265 Windows SystemRequirements ...................................................................................................... 266 Mac System Requirements .............................................................................................................. 266 Printing Specifications ...................................................................................................................... 266 Scanning Specifications ................................................................................................................... 267 Automatic Document Feeder(ADF)Specifications ......................................................................... 267 Fax Specifications ............................................................................................................................ 268 Paper Specifications ........................................................................................................................ 268 Printable AreaSpecifications ........................................................................................................... 269 Ink Cartridge Specifications .............................................................................................................. 271 Dimension Specifications ................................................................................................................. 272 Electrical Specifications ................................................................................................................... 272 10