Brother MFC 990CW User Manual

							Telephone and External devices69
7
Changing the remote codes7
If you want to use Remote Activation, you 
have to turn on the remote codes. The preset 
Remote Activation Code is l51  (l 9  1  for 
New Zealand). The preset Remote 
Deactivation Code is  #51 (# 9  1  for New 
Zealand). If you want to, you can replace 
them with your own codes.
aPress  MENU.
bPress aor b to display  Fax.
cPress Fax.
dPress aor b to display 
Setup Receive .
ePress Setup Receive .
fPress aor b to display  Remote Codes .
gPress Remote Codes .
hPress On (or  Off).
iDo one of the following.
„ If you want to change the Remote 
Activation Code, enter the new code.
Press  OK, go to step k.
„ If you do not want to change the 
Remote Activation Code, press  OK, 
go to step j.
jDo one of the following.
„ If you want to change the Remote 
Deactivation Code, enter the new 
code.
Press  OK, go to step k.
„ If you do not want to change the 
Remote Deactivation Code, press 
OK , go to step k.
kPress Stop/Exit.
Note
• If you are always disconnected when 
accessing your external TAD remotely, try 
changing the Remote Activation Code and 
Remote Deactivation Code to another 
3-digit code using the numbers  0-9 , l,  #.
• Remote Codes might not work with some  telephone systems.
 
 
						

							70
8
How to Dial8
Manual dialling8
Press all of the digits of the fax or telephone 
number using the dial pad.
 
Speed Dialling8
aPress Speed Dial .
bPress the number you want to call. You 
can also choose the number by 
alphabetical order by pressing   on 
LCD.
Note
If the LCD shows  Not Registered  
when you enter or search a Speed Dial 
number, a number has not been stored at 
this location.
 
Fax Redial8
If you are sending a fax manually and the line 
is busy, press  Redial or Redial/Pause , and 
then press Mono Start  or Colour Start  to try 
again. If you want to make a second call to a 
number you recently dialled, you can press 
Redial  or Redial/Pause  and choose one of 
the last 30 numbers from the Outgoing Call 
List. 
Redial  or Redial/Pause  only works if you 
dialled.  If you are sending a fax automatically  
and the line is busy, the machine will 
automatically redial up to three times at five 
minute intervals.
aPress  Redial  or Redial/Pause .
bPress the number you want to redial.
cPress Send a fax .
dPress Mono Start  or Colour Start .
Note
In Real Time Transmission the automatic 
redial feature does not work when using 
the scanner glass.
 
Dialling and storing numbers8
# 01
 
						

							Dialling and storing numbers71
8
Outgoing Call history8
The last 30 numbers you called or sent a fax 
to will be stored in the outgoing call history. 
You can choose one of these numbers to 
telephone, to fax to, add to Speed Dial or 
delete from the history.
aPress Redial  or Redial/Pause .
You can also press  History.
bPress Outgoing Call  tab.
cPress the number you want.
dDo one of the following:
„ To make a telephone call, press 
Make a phone call .
„ To send a fax, press  Send a fax.
Press  Mono Start  or Colour Start .
„ If you want to store the number, 
press  More and then press 
Add to Speed Dial .
(See  Storing Speed Dial numbers 
from Outgoing Calls  on page 73.)
„ If you want to delete the number from 
the Outgoing Call history list, press 
More  and then press Delete.
Press  Yes to confirm.
ePress Stop/Exit.
Caller ID history8
This feature requires the Caller ID subscriber 
service offered by many local telephone 
companies. (See  Caller ID on page 62.) (See 
Caller ID  on page 64.) (See  Caller ID (For 
Singapore and Hong Kong)  on page 66.)
The number, or name if available, from the 
last 30 faxes and telephone calls you 
received will be stored in the Caller ID history. 
You can view the list or choose one of these 
numbers to telephone, to fax to, add to 
Speed Dial or delete from the history. When 
the thirty-first call comes in to the machine, it 
replaces information about the first call.
aPress  History.
bPress Caller ID hist.
cPress the number or the name you want 
to call.
dDo one of the following:
„ To make a telephone call, press 
Make a phone call .
„ To send a fax, press  Send a fax.
Press  Mono Start  or Colour Start .
„ If you want to store the number, 
press  More and then press 
Add to Speed Dial .
(See  Storing Speed Dial numbers 
from the Caller ID history  
on page 73.)
„ If you want to delete the number from 
the Caller ID history list, press  More 
and then press Delete .
Press  Yes to confirm.
ePress  Stop/Exit.
Note
You can print the Caller ID list.
(See How to print a report  on page 84.) 
 
 
						

							Chapter 8
72
Storing numbers8
You can set up your machine to do the 
following types of easy dialling: Speed Dial 
and Groups for broadcasting faxes. When 
you dial a Quick Dial number, the LCD shows 
the name, if you stored it, or the number.
Note
If you lose electrical power, the Quick Dial 
numbers that are in the memory will not be 
lost.
 
Storing a pause8
Press  Pause  or Redial/Pause  to put a 
3.5-second pause between numbers. If you 
are dialling overseas, you can press  Pause 
or  Redial/Pause as many times as needed to 
increase the length of the pause.
Storing Speed Dial numbers8
You can store up to 100 2-digit Speed Dial 
locations with a name, and each name can 
have two numbers ( Fax/Tel1: and 
Fax/Tel2: ). When you dial you will only 
have to press a few keys. (For example: 
Press  Speed Dial , the number you want to 
make a call and  Make a phone call .)
aPress Speed Dial .
bPress More.
cPress Set Speed Dial .
dDo one of the following:
„ Enter the name (up to 16 characters) 
using the buttons on the LCD.
Press  OK.
 (To help you enter letters, see 
Entering Text  on page 195.)
„ To store the number without a name, 
press  OK.
eEnter the first fax or telephone number 
(up to 20 digits) using the buttons on the 
LCD.
Press  OK.
fDo one of the following:
„ Enter the second fax or telephone 
number (up to 20 digits) using the 
buttons on the LCD.
Press  OK.
„ If you do not want to store a second 
number, press OK.
gTo choose where the number will be 
stored, do one of the following:
„ To accept the displayed next 
available Speed Dial location, press 
OK.
„ To enter a different Speed Dial 
location, press a 2-digit number 
using the buttons on the LCD.
Press  OK.
Note
If the 2-digit Speed Dial location you 
choose is already taken, the  OK button on 
the LCD will not work. Choose a different 
location.
 
hWhen the LCD displays your settings, 
press  OK to confirm.
iDo one of the following:
„ To store another Speed Dial 
number, go to step b.
„ To finish storing numbers, press 
Stop/Exit.
 
						

							Dialling and storing numbers73
8
Storing Speed Dial numbers 
from Outgoing Calls8
You can also store Speed Dial numbers from 
the Outgoing Call history. 
aPress 
Redial  or Redial/Pause .
You can also press  History.
bPress Outgoing Call  tab.
cPress the name or number you want to 
store.
dPress More.
ePress Add to Speed Dial .
fDo one of the following:
„ Enter the name (up to 16 characters) 
using the buttons on the LCD.
Press  OK.
 (To help you enter letters, see 
Entering Text  on page 195.)
„ To store the number without a name, 
press  OK.
gPress  OK to confirm the fax or telephone 
number you want to store.
hDo one of the following:
„ Enter the second fax or telephone 
number (up to 20 digits) using the 
buttons on the LCD.
Press  OK.
„ If you do not want to store a second 
number, press  OK.
iTo choose where the number will be 
stored, do one of the following:
„ To accept the displayed next 
available Speed Dial location, 
press OK.
„ To enter a different Speed Dial 
location, press a 2-digit number 
using the buttons on the LCD.
Press  OK.
Note
If the 2-digit Speed Dial location you 
choose is already taken, the OK button on 
the LCD will not work. Choose a different 
location.
 
jWhen the LCD displays your settings, 
press OK to confirm.
kPress  Stop/Exit.
Storing Speed Dial numbers 
from the Caller ID history8
If you have the Caller ID subscriber service 
from your telephone company you can also 
store Speed Dial numbers from incoming 
calls in the Caller ID History. (See  Caller ID 
on page 62.) (See  Caller ID on page 64.) 
(See  Caller ID (For Singapore and Hong 
Kong)  on page 66.) 
aPress  History.
bPress Caller ID hist.  tab.
cPress the number you want to store.
dPress More.
ePress Add to Speed Dial .
fDo one of the following:
„ Enter the name (up to 16 characters) 
using the buttons on the LCD.
Press  OK.
 (To help you enter letters, see 
Entering Text  on page 195.)
„ To store the number without a name, 
press  OK.
gPress  OK to confirm the fax or telephone 
number you want to store.
hDo one of the following:
„ Enter a second fax or telephone 
number (up to 20 digits) using the 
buttons on the LCD.
Press  OK.
„ If you do not want to store a second 
number, press  OK.
 
						

							Chapter 8
74
iTo choose where the number will be 
stored, do one of the following: „ To accept the displayed next 
available Speed Dial location, press 
OK.
„ To enter a different Speed Dial 
location, press a 2-digit number 
using the buttons on the LCD.
Press  OK.
Note
If the 2-digit Speed Dial location you 
choose is already taken, the OK button on 
the LCD will not work. Choose a different 
location.
 
jWhen the LCD displays your settings, 
press  OK to confirm.
kPress  Stop/Exit.
Changing Speed Dial names 
or numbers8
You can change a Speed Dial name or 
number that has already been stored. 
aPress Speed Dial .
bPress More.
cDo one of the following:
„ Press  Change  to edit the names or 
numbers.
„ Press  Delete  to delete all 
information in a Speed Dial location.
Press the number you want to delete.
Press  OK.
Go to step i.
dPress the number you want to change.
ePress Name:,  Fax/Tel1: or 
Fax/Tel2:.
fDo one of the following:
„ If you chose  Name:, enter the name 
(up to 16 characters) using the 
buttons on the LCD.
(See  Entering Text  on page 195.)
Press  OK.
„ If you chose  Fax/Tel1: or 
Fax/Tel2:, enter the new number 
(up to 20 digits) using the buttons on 
the LCD.
Press  OK.
Note
How to change the stored name or 
number:
If you want to change a character, press 
dor c to position the cursor under the 
character you want to change, and then 
press  . Re-enter the character.
 
gDo one of the following:
„ To change more details, go to  f.
„ Press  OK to complete.
The LCD will display your settings.
hTo change another Speed Dial location, 
repeat steps btog.
iPress  Stop/Exit .
 
						

							Dialling and storing numbers75
8
Setting up groups for 
broadcasting8
Groups, which can be stored in Speed Dial 
location, allow you to send the same fax 
message to many fax numbers by pressing 
only a 
Speed Dial , the 2-digit location, 
Send a fax  and Mono Start. First, youll 
need to store each fax number in a 
Speed-Dial location. Then you can include 
them as numbers in the Group. Each Group 
uses up a Speed Dial location. You can have 
up to six Groups, or you can assign up to 
198 numbers in a large Group if you have 
2 numbers in each location.
(See  Storing Speed Dial numbers  
on page 72 and  Broadcasting (Monochrome 
only)  on page 37.)
aPress  Speed Dial .
bPress More.
cPress Setup Groups .
dEnter the Group name (up to 
16 characters) using the buttons on the 
LCD.
Press OK.
eWhen the LCD displays the next 
available Group number, press  OK to 
confirm.
This Group number and name will 
automatically be assigned to the next 
available Speed Dial locatiton.
fAdd Speed Dial numbers to the Group 
by pressing them to display a red 
checkmark. Press  OK. 
If you want to list the numbers by 
alphabetical order, press  . 
gWhen the LCD displays the Group 
Name and numbers, press  OK to 
confirm.
hPress  Stop/Exit.
Note
You can print a list of all the Speed Dial 
numbers. Group numbers will be marked 
in the GROUP column. (See  Reports 
on page 84.)
 
Changing a Group name8
aPress  Speed Dial .
bPress More.
cPress Change.
dPress aor b to display the Group Name 
you want to change.
ePress the Group Name.
fPress  Name:.
gEnter the new name (up to 
16 characters) using the buttons on the 
LCD.
Press OK.
(See  Entering Text  on page 195. For 
example, type NEW CLIENTS.)
Note
How to change the stored name or 
number:
If you want to change a character, press 
d or c to position the cursor under the 
character you want to change, and then 
press  . Re-enter the character.
 
hPress  OK.
iPress Stop/Exit.
# 01
 
						

							Chapter 8
76
Deleting a Group8
aPress  Speed Dial .
bPress More.
cPress Delete.
dPress aor b to display the Group you 
want to delete.
ePress the Group Name.
fPress  OK.
gPress Stop/Exit.
Deleting a number from a Group8
aPress Speed Dial .
bPress More.
cPress Change.
dPress aor b to display the Group you 
want to change.
ePress the Group.
fPress  Add/Delete .
gPress aor b to display the number you 
want to delete from the Group.
hPress the check box of the number you 
want to delete to uncheck it.
Press  OK to confirm.
iPress OK.
jPress Stop/Exit.
Combining Quick Dial 
numbers8
Sometimes you may want to choose from 
several long distance carriers when you 
make a call. Rates may vary depending on 
the time and destination. To take advantage 
of low rates, you can store the access codes 
of long-distance carriers and credit card 
numbers as Speed Dial numbers. You can 
store these long dialling sequences by 
dividing them and setting them up as 
separate Speed Dial numbers in any 
combination. You can even include manual 
dialling using the dial pad. (See  Storing 
Speed Dial numbers  on page 72.)
For example, you might have stored ‘555 ’ on 
Speed Dial: 03 and ‘7000 ’ on Speed Dial: 02. 
You can use them both to dial ‘555-7000’ if 
you press the following keys:
aPress  Speed Dial .
bPress #03.
cPress Send a fax  or 
Make a phone call .
dPress Speed Dial .
ePress #02.
fDo one of the following:
„ To make a telephone call, press 
Make a phone call .
„ To send a fax, press  Send a fax. 
Go to step  g.
gPress Mono Start  or Colour Start .
You will dial ‘555-7000 ’.
To temporarily change a number, you can 
substitute part of the number with manual 
dialling using the dial pad. For example, to 
change the number to 555-7001 you could 
press  Speed Dial , choose #03, press 
Send a fax  or Make a phone call , and 
then press  7001 using the dial pad.
 
						

							Dialling and storing numbers77
8
Note
If you must wait for another dial tone or 
signal at any point in the dialling 
sequence, create a pause in the number 
by pressing Pause or Redial/Pause. 
Each key press adds a 3.5-second delay.
 
 
						

							78
9
TAD-Mode for internal 
TAD
9
The TAD feature will store up to 99 incoming 
messages. Messages are stored in the order 
in which they are received.
Voice messages can be up to 3 minutes in 
length, and can also be picked up remotely 
(see Using your Remote Access Code  
on page 55). The number of messages you 
can store will depend on how much memory 
is being used by other features (for example, 
delayed and stored faxes).
In the event of a power failure your machine 
will retain messages that are in the memory 
for approximately 24 hours.
Setting up the TAD9
Recording the TAD outgoing message 
(TAD Message ) is the first step you need to 
follow before you can use the TAD feature. 
To enter TAD mode, follow the steps below:
aRecord your TAD OGM 
(TAD Message ).
bPress   to activate the TAD. 
Outgoing message (OGM)9
Recording your OGM9
You can record the following two different 
types of OGM:
„ TAD Message
This message will be played when a call is 
received. The caller will be able to leave a 
voice or fax message. „
F/T Message
This message is played when a call is 
received and your machine is set to 
Fax/Tel mode. The caller will not be able 
to leave a message. See  Fax/Tel OGM 
(Announcement)  on page 79.
Your OGM must be less than 20 seconds 
long.
aPress  MENU.
bPress aor b to display  Fax.
cPress Fax.
dPress aor b to display  Setup TAD.
ePress Setup TAD.
fPress OGM.
The LCD prompts you to choose an 
OGM.
gPress either TAD Message  or 
F/T Message .
hPress Record MSG .
iRecord your message, using one of the 
options below:
„ (MFC-790CW)
Pickup the handset, record your 
message, and replace the handset 
when finished.
„ (MFC-990CW)
Use the integrated microphone  to 
record your message. Press 
Stop/Exit when finished.
jPress  Stop/Exit .
Digital TAD9