Brother MFC 990CW User Manual

							Digital TAD79
9
Listening to your OGM9
aPress MENU.
bPress aor b to display  Fax.
cPress Fax.
dPress aor b to display  Setup TAD.
ePress Setup TAD.
fPress OGM.
gPress TAD Message  or F/T Message .
hPress Playing OGM .
Adjust the volume by pressing  dor c.
iPress  Stop/Exit.
Erasing your OGM9
aPress MENU.
bPress aor b to display  Fax.
cPress Fax.
dPress aor b to display  Setup TAD.
ePress Setup TAD.
fPress OGM.
gPress TAD Message  or F/T Message .
hPress Erase MSG.
iDo one of the following:
„ Press  Yes to erase the OGM. 
„ Press  No to exit without erasing.
jPress Stop/Exit.
Fax/Tel OGM 
(Announcement)9
If your machine is set to Fax/Tel receive 
mode this message will be played by your 
Brother machine to a caller. Unlike the TAD 
OGM, the caller will not  be able to leave a 
message.
To record your Fax/Tel OGM follow the 
instructions on  Outgoing message (OGM)  
on page 78.
If you need to review the steps for setting up 
the Fax/Tel receive mode, see  Receive 
modes  on page 43.
Activating TAD mode9
When the   light glows, TAD mode is 
active. Press   to enter TAD mode.
 
						

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Managing your 
messages
9
Message indicator9
The   light flashes if there are any new 
messages waiting for you.
The LCD displays the total number of voice 
and fax messages stored in the TAD 
memory.
Fax messages are only stored when Fax 
Storage or Fax Preview is turned on. See 
Memory Receive (Monochrome only)  
on page 48.
Playing voice messages9
All messages are played in the order they 
were recorded. The LCD shows the number 
of the current message, the total number of 
messages, and the time and date the 
message was recorded.
Follow the steps below to listen to your voice 
messages:
aPress  Play/Record  or Play . 
The following commands are available 
when playing messages:
bPress  Stop/Exit.
Erasing incoming messages9
To erase voice messages individually9
aPress Play/Record  or Play .
The machine will sound a two second 
beep and begins message playback. 
Each message is preceded by one long 
beep, and followed by two short beeps.
bTo erase a specific message, press 
Erase/Hold  or Erase immediately after 
the two short beeps, or while the 
message is playing.
cDo one of the following:
„ Press  Yes to erase the message.
„ Press  No to cancel.
To erase all of your messages9
aPress Erase/Hold  or Erase .
bDo one of the following:
„ Press  Yes to erase all of your voice 
messages.
„ Press  No to cancel.
Repeats a message.
Skips to the next message.
or   Adjusts the volume.
 
						

							Digital TAD81
9
Additional TAD 
operations
9
Setting the maximum time for 
incoming messages9
Your machine’s default setting will save 
incoming messages up to 30 seconds long. 
To change this setting follow the steps below:
aPress MENU.
bPress aor b to display  Fax.
cPress Fax.
dPress aor b to display  Setup TAD.
ePress Setup TAD.
fPress ICM Max.Time .
gPress the maximum time setting for 
incoming messages ( 30, 60, 120 or 
180 seconds).
hPress  Stop/Exit.
Setting toll saver9
When the toll saver feature is on, the machine 
will answer after two rings if you do have 
voice or fax messages, and after four rings if 
you do not have any messages. 
This way, when you call your machine for 
remote retrieval, if it rings three times, you 
have no messages and can hang up to avoid 
a toll charge.
The toll saver feature is only available when 
TAD mode is on. When toll saver is On, it 
overrides your ring delay setting.
If you are using Distinctive Ring, do not use 
the Toll Saver feature.
aPress MENU.
bPress aor b to display  Fax.
cPress Fax.
dPress aor b to display 
Setup Receive .
ePress Setup Receive .
fPress aor b to display  Ring Delay .
gPress Ring Delay .
hPress Toll Saver .
iPress On (or Off).
jPress Stop/Exit.
ICM Recording Monitor9
This feature lets you turn the speaker volume 
for voice messages  On or Off. When you turn 
the monitor  Off, you will not hear messages 
as they come in.
aPress  MENU.
bPress aor b to display  Fax.
cPress Fax.
dPress aor b to display  Setup TAD.
ePress Setup TAD.
fPress ICM Rec.Monitr .
gPress Off or  On.
hPress Stop/Exit.
 
						

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Recording a conversation 
(MFC-790CW only)9
If you are using the handset, you can record 
a telephone conversation by pressing 
Play/Record  during the conversation. Your 
recording can be as long as the incoming 
message maximum time (up to 3 minutes). 
(See  Setting the maximum time for incoming 
messages  on page 81.) The other party will 
hear an intermittent beeping while recording. 
To stop recording, press  Stop/Exit.
 
						

							83
10
10
Fax reports10
You need to set up the Transmission 
Verification Report and Journal Period using 
the MENU button.
Transmission Verification 
Report10
You can use the Transmission Verification 
Report as proof that you sent a fax. This 
report lists the time and date of transmission 
and whether the transmission was successful 
(OK). If you choose  On or On+Image, the 
report will print for every fax you send.
If you send a lot of faxes to the same place, 
you may need more than the job numbers to 
know which faxes you must send again. 
Choosing  On+Image or  Off+Image will print 
a section of the faxs first page on the report 
to help you remember.
When the Transmission Verification Report is 
turned  Off or Off+Image , the Report will 
only print if there is a transmission error, and 
the fax could not be sent.
Note
If you choose  On+Image or Off+Image, 
the image will only appear on the 
Transmission Verification Report if Real 
Time Transmission is set to Off. (See  Real 
time transmission  on page 39.)
 
aPress MENU.
bPress aor b to display  Fax.
cPress Fax.
dPress aor b to display 
Report Setting .
ePress Report Setting .
fPress Transmission .
gPress On, On+Image, Off or 
Off+Image.
hPress  Stop/Exit.
Printing Reports10
 
						

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Fax Journal (activity report)10
You can set the machine to print a journal at 
specific intervals (every 50 faxes, 6, 12 or 
24 hours, 2 or 7 days). If you set the interval 
to Off, you can still print the report by 
following the steps on  How to print a report 
on page 84. The factory setting is 
Every 50 Faxes .
aPress MENU.
bPress aor b to display  Fax.
cPress Fax.
dPress aor b to display 
Report Setting .
ePress Report Setting .
fPress Journal Period .
gPress dor c to choose an interval.
(If you choose 7 days, the LCD will ask 
you to choose the first day for the 7-day 
countdown.)
„ 6, 12, 24 hours, 2 or 7 days
The machine will print the report at 
the chosen time and then erase all 
jobs from its memory. If the 
machines memory becomes full with 
200 jobs before the time you chose 
has passed, the machine will print 
the Journal early and then erase all 
jobs from the memory. If you want an 
extra report before it is due to print, 
you can print it without erasing the 
jobs from the memory.
„ Every 50 Faxes
The machine will print the Journal 
when the machine has stored 
50 jobs.
hEnter the time to start printing in 24-hour 
format.
Press  OK.
(For example: enter 19:45 for 7:45 PM.)
iPress  Stop/Exit.
Reports10
The following reports are available: 
„ XMIT Verify
Prints a Transmission Verification Report 
for your last transmission.
„ Help List
A help list showing how to program your 
machine.
„ Quick Dial
Lists names and numbers stored in the 
Speed Dial memory, in alphabetical or 
numerical order.
„ Fax Journal
Lists information about the last incoming 
and outgoing faxes. (TX: Transmit.) 
(RX: Receive.)
„ User Settings
Lists your settings.
„ Network Config
Lists your Network settings.
„ Caller ID hist.
Lists the available Caller ID information 
about the last 30 received faxes and 
telephone calls.
How to print a report10
aPress  MENU.
bPress aor b to display 
Print Reports .
cPress Print Reports .
dPress the report you want.
e(Quick Dial Only) Press 
Alphabetical Order  or 
Numerical Order . 
fPress Mono Start .
gPress Stop/Exit .
 
						

							85
11
11
Polling overview11
Polling lets you set up your machine so other 
people can receive faxes from you, but they 
pay for the call. It also lets you call somebody 
else’s fax machine and receive a fax from it, 
so you pay for the call. The polling feature 
needs to be set up on both machines for this 
to work. Not all fax machines support polling.
Polling receive11
Polling receive lets you call another fax 
machine to receive a fax.
Setup to receive polling11
aPress (Fax).
bPress dor c to display  Polling RX .
cPress Polling RX .
dPress Standard.
eEnter the fax number you are polling 
using Speed Dial  or the dial pad on 
the control panel.
fPress  Mono Start or  Colour Start.
Setup to receive polling with 
secure code11
Secure Polling lets you restrict who can get 
the documents you set up to be polled.
Secure Polling only works with Brother fax 
machines. If you want to get a fax from a 
secured Brother machine you have to enter 
the secure code.
aPress (Fax ).
bPress dor c to display  Polling RX .
cPress Polling RX .
dPress Secure.
eEnter a 4-digit secure code using the 
buttons on the LCD.
This is the same as the security code of 
the fax machine you are polling.
Press OK.
fEnter the fax number you are polling 
using Speed Dial  or the dial pad on 
the control panel.
gPress  Mono Start or  Colour Start.
Polling11
 
						

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Setup to receive delayed 
polling11
Delayed polling lets you set the machine to 
begin polling receive at a later time. You can 
only set up  one delayed polling operation.
aPress (Fax ).
bPress dor c to display  Polling RX .
cPress Polling RX .
dPress Timer.
eEnter the time (in 24-hour format) you 
want to start polling.
For example, enter 21:45 for 9:45 PM.
Press OK.
fEnter the fax number you are polling 
using Speed Dial  or the dial pad on 
the control panel.
gPress  Mono Start or  Colour Start.
The machine makes the polling call at 
the time you entered.
Sequential polling 
(Monochrome only)11
Sequential polling lets you request 
documents from several fax machines in one 
operation.
aPress (Fax ).
bPress dor c to display  Polling RX .
cPress Polling RX .
dPress Standard,  Secure or Timer.
eDo one of the following:
„ If you chose  Standard, go to 
step f.
„ If you chose  Secure, enter a four-
digit number, press  OK, go to stepf.
„ If you chose  Timer, enter the time 
(24-hour format) you want to begin 
polling and press  OK, go to stepf.
fPress dor c to display  Broadcasting .
gPress Broadcasting .
hDo one of the following:
„ Press  Add Number  and enter a 
number using a LCD buttons.
Press  OK.
„ Press  Speed Dial . Press aor b to 
select a number.
Press  OK.
iAfter you have entered all the fax 
numbers by repeating step h, press OK.
jPress Mono Start .
The machine polls each number or 
group in turn for a document.
Cancelling a Sequential 
Polling Job11
aPress  Stop/Exit .
bDo one of the following:
„ To cancel the entire sequential 
polling job, press 
Entire Seq. Poll . Go to stepc.
„ To cancel the current job, press the 
button that displays the number 
being dialled. Go to step d.
„ To exit without cancelling, press 
Stop/Exit. 
cWhen the LCD asks if you want to 
cancel the entire sequential polling job, 
do one of the following:
„ Press  Yes to confirm.
„ To exit without cancelling, press  No 
or  Stop/Exit .
dDo one of the following:
„ To cancel the current job, press  Yes.
„ To exit without cancelling, press  No 
or  Stop/Exit .
 
						

							Polling87
11
Polled transmit 
(Monochrome only)
11
Polled transmit lets you set up your machine 
to wait with a document so another fax 
machine can call and retrieve it.
The document will be stored and can be 
retrieved by any other fax machine until you 
delete it from the memory. (See Checking 
and cancelling waiting jobs  on page 40.)
Setup for polled transmit11
aPress (Fax).
bLoad your document.
cPress dor c to display  Polled TX.
dPress Polled TX.
ePress Standard.
fPress Mono Start.
gIf you are using the scanner glass, the 
LCD will prompt you to choose one of 
the following options.
„ Press  Yes to send another page. 
Go to  h.
„ Press  No or Mono Start  to send the 
document.
hPlace the next page on the scanner 
glass, press  Mono Start. Repeat g  and 
h for each additional page.
Your machine will automatically send 
the fax.
Setup for polled transmit with 
secure code11
Secure Polling lets you restrict who can get 
the documents you set up to be polled.
Secure Polling only works with Brother fax 
machines. If another person wants to retrieve 
a fax from your machine, they will have to 
enter the secure code.
aPress (Fax ). 
bLoad your document.
cPress dor c to display  Polled TX.
dPress Polled TX.
ePress Secure.
fEnter a 4-digit number using the buttons 
on the LCD.
Press OK.
gPress Mono Start.
hIf you are using the scanner glass, the 
LCD will prompt you to choose one of 
the following options.
„ Press  Yes to send another page. 
Go to  i.
„ Press  No or Mono Start  to send the 
document.
iPlace the next page on the scanner 
glass, press Mono Start. Repeat  h and 
i for each additional page.
Your machine will automatically send 
the fax.
 
						

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