Brother MFC 990CW User Manual

							General Information9
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9 New Fax(es)When  Fax Preview is set to On, you can see 
how many new faxes you have received.
10 Voice messages in the machine’s memory Shows how many received voice messages 
are in the memory.
11 History Lets you view a list of outgoing calls and the 
caller ID history.
Also, lets you fax or call the number you have 
chosen from the lists.
12 Warning icon  Appears when there is an error or maintenance 
message; press the Warning icon to view it, 
and then press   to return to the Ready 
screen.Basic Operations1
To operate the Touchscreen use your finger 
to press the  MENU or option button directly on 
the LCD screen. To display and access all the 
screen menus or options in a setting, press 
ab  or  dc to scroll through them.
The following steps show how to change a 
setting in the machine. In this example the 
Sleep mode setting is changed from 
30 Mins  to 10 Mins.
aPress  MENU.
bPress aor b to display 
General Setup .
 
cPress General Setup .
dPress aor b to display  Sleep Mode . 
ePress Sleep Mode .
fPress 10 Mins. 
gPress Stop/Exit.
MENUM E N U
General Setup
Fax
Network
General  SetupG e n e r a l     S e t u p
30 Mins
Sleep Mode LCD Settings
Sleep ModeS l e e p   M o d e
10 Mins 3 Mins1 Min 2 Mins
5 Mins
 
						

							10
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Loading paper and 
other print media
2
Note
To print on 10 x 15 cm or Photo L paper, 
you must use the photo paper tray. (See 
Loading photo paper on page 14.)
 
aIf the paper support flap is open, close it, 
and then pull the paper tray completely 
out of the machine.
 
bLift the output paper tray (1). 
cWith both hands, gently press and slide 
the paper side guides (1) and paper 
length guide (2) to fit the paper size.
Make sure that the triangular marks (3) 
on the paper side guides (1) and paper 
length guide (2) line up with the mark for 
the paper size you are using.
 
Note
When you are using Legal size paper, 
press and hold the universal guide release 
button (1) as you slide out the front of the 
paper tray.
 
 
Loading paper and documents2
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3
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							Loading paper and documents11
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dFan the stack of paper well to avoid 
paper jams and misfeeds.
 
Note
Always make sure that the paper is not 
curled.
 
eGently put the paper into the paper tray 
print side down and top edge in first.
Check that the paper is flat in the tray.
 
Note
Be careful that you do not push the paper 
in too far; it may lift at the back of the tray 
and cause feed problems.
 
fGently adjust the paper side guides (1) 
to the paper with both hands.
Make sure the paper side guides touch 
the sides of the paper.
 
gClose the output paper tray. 
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							Chapter 2
12
hSlowly  push the paper tray completely 
into the machine.
 
iWhile holding the paper tray in place, 
pull out the paper support (1) until it 
clicks, and then unfold the paper 
support flap (2).
 
Note
Do not use the paper support flap for 
Legal paper.
 
Loading envelopes and 
post cards2
About envelopes2
„ Use envelopes that weigh between 80 to 
95 gsm.
„ Some envelopes need margin settings to 
be set in the application. Make sure you 
do a test print first before printing many 
envelopes.
CAUTION 
DO NOT use any of the following types of 
envelopes, as they will cause paper feed 
problems:
• That are of a baggy construction.
• That are embossed (have raised writing  on them).
• That have clasps or staples.
• That are pre-printed on the inside.
Occasionally you may experience paper 
feed problems caused by the thickness, 
size and flap shape of the envelopes you 
are using.
 
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Glue Double flap
 
 
 
						

							Loading paper and documents13
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How to load envelopes and postcards2
aBefore loading, press the corners and 
sides of envelopes or postcards to make 
them as flat as possible.
Note
If envelopes or postcards are ‘double-
feeding’, put one envelope or postcard in 
the paper tray at a time.
 
 
 
 
bPut envelopes or postcards in the paper 
tray with the address side down and the 
leading edge (top of the envelopes) in 
first. With both hands, gently press and 
slide the paper side guides (1) and 
paper length guide (2) to fit the size of 
the envelopes or postcards.
 
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							Chapter 2
14
If you have problems when printing on 
envelopes, try the following suggestions:
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aMake sure the flap is either to the side of 
the envelope or to the back edge of the 
envelope when printing.
bAdjust the size and margin in your 
application.
 
 
Loading photo paper2
Use the photo paper tray which is located on 
the top of the output paper tray to print on 
Photo (10 ×15 cm) and Photo L size paper. 
When you use the photo paper tray, you do 
not have to take out the paper that is in the 
tray beneath it.
aSqueeze the blue photo tray release 
button (1) using your right index finger 
and thumb and push the photo tray 
forward until it clicks into the photo 
printing position (2).
bPress and slide the paper side 
guides (1) and paper length guide (2) to 
fit the paper size.
 
 
3Photo  Paper  Tray
2
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3
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							Loading paper and documents15
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cPut the photo paper into the photo paper 
tray and gently adjust the paper side 
guides to the paper.
Make sure the paper side guides touch 
the sides of the paper.
Note
• Be careful that you do not push the paper in too far; it may lift at the back of the tray 
and cause feed problems.
• Always make sure that the paper is not  curled or wrinkled.
 
dWhen you have finished printing photos 
return the photo paper tray to the normal 
printing position.
Squeeze the blue photo tray release 
button (1) using your right index finger 
and thumb and pull the photo tray 
backward until it clicks (2).
 
Removing small printouts 
from the machine2
When the machine ejects small paper onto 
the output paper tray you may not be able to 
reach it. Make sure printing has finished, and 
then pull the tray completely out of the 
machine.
 
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							Chapter 2
16
Printable area2
The printable area depends on the settings in the application you are using. The figures below 
show the unprintable areas on cut sheet paper and envelopes. The machine can print in the 
shaded areas of cut sheet paper when the Borderless print feature is available and turned on. 
(See  Printing for Windows
® or Printing and Faxing for Macintosh® in the Software User’s Guide 
on the CD-ROM.) 
Note
The Borderless feature is not available for envelopes.
 
Cut Sheet Paper Envelopes
   
Top (1)Bottom (2)Left (3)Right (4)
Cut Sheet 3 mm 3 mm3 mm3 mm
Envelopes 12 mm 24 mm3 mm3 mm
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234
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							Loading paper and documents17
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Acceptable paper and 
other print media
2
The print quality can be affected by the type 
of paper you use in the machine.
To get the best print quality for the settings 
you have chosen, always set the Paper Type 
to match the type of paper you load.
You can use plain paper, inkjet paper (coated 
paper), glossy paper, transparencies and 
envelopes.
We recommend testing various paper types 
before buying large quantities.
For best results, use Brother paper.„ When you print on inkjet paper (coated 
paper), transparencies and photo paper, 
be sure to choose the correct print media 
in the ‘ Basic’ tab of the printer driver or in 
the Paper Type setting of the menu. (See 
Paper Type on page 25.)
„ When you print on Brother Photo paper, 
load one extra sheet of the same photo 
paper in the paper tray. An extra sheet has 
been included in the paper package for 
this purpose.
„ When you use transparencies or photo 
paper, remove each sheet at once to 
prevent smudging or paper jams.
„ Avoid touching the printed surface of the 
paper immediately after printing; the 
surface may not be completely dry and 
may stain your fingers.
Recommended print media2
To get the best print quality, we suggest using 
Brother paper. (See table below.)
If Brother paper is not available in your 
country, we recommend testing various 
papers before purchasing large quantities.
We recommend using ‘3M Transparency 
Film’ when you print on transparencies.
Handling and using print 
media2
„Store paper in its original packaging, and 
keep it sealed. Keep the paper flat and 
away from moisture, direct sunlight and 
heat.
„ Avoid touching the shiny (coated) side of 
photo paper. Load photo paper with the 
shiny side facing down.
„ Avoid touching either side of 
transparencies because they absorb 
water and perspiration easily, and this 
may cause decreased output quality. 
Transparencies designed for laser 
printers/copiers may stain your next 
document. Use only transparencies 
recommended for inkjet printing.
„ You can only print on both sides of the 
paper with PC printing. See  Printing for 
Windows
® in the Software User’s Guide 
on the CD-ROM.
Brother paper
Paper TypeItem
A4 Plain BP60PA
A4 Glossy Photo BP71GA4
A4 Inkjet (Matte) BP60MA
10 x 15 cm Glossy Photo BP71GP
 
						

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18
Improper Setup 
DO NOT use the following kinds of paper: • Damaged, curled, wrinkled, or  irregularly shaped paper
 
12mm or greater
• Extremely shiny or highly textured paper
• Paper that cannot be arranged uniformly when stacked
• Paper made with a short grain
 
Paper capacity of the output paper 
tray
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Up to 50 sheets of 80 gsm A4 paper. „ Transparencies or photo paper must be 
picked up from the output paper tray one 
page at a time to avoid smudging.
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