Brother MFC 990CW User Manual

							General setup29
3
LCD screen3
LCD Contrast3
You can adjust the LCD contrast for a sharper 
and more vivid display. If you are having 
difficulty reading the LCD, try changing the 
contrast setting.
aPress MENU.
bPress aor b to display 
General Setup .
cPress General Setup .
dPress aor b to display  LCD Settings .
ePress LCD Settings .
fPress LCD Contrast .
gPress Light,  Med or Dark.
hPress Stop/Exit.
Setting the backlight 
brightness3
If you are having difficulty reading the LCD, 
try changing the brightness setting.
aPress MENU.
bPress aor b to display 
General Setup .
cPress General Setup .
dPress aor b to display  LCD Settings .
ePress LCD Settings .
fPress Backlight.
gPress Light,  Med or Dark.
hPress Stop/Exit.
Setting the Dim Timer for the 
backlight 3
You can set how long the LCD backlight stays 
on for after you go back to the Ready screen.
aPress MENU.
bPress aor b to display 
General Setup .
cPress General Setup .
dPress aor b to display  LCD Settings .
ePress LCD Settings .
fPress Dim Timer.
gPress 10 Secs , 20 Secs,  30 Secs or 
Off.
hPress  Stop/Exit.
 
						

							30
4
Memory Security4
Memory Security lets you prevent 
unauthorized access to the machine. You will 
not be able to continue to schedule Delayed 
Faxes or Polling jobs. However, any pre-
scheduled Delayed Faxes will be sent even if 
you turn on Memory Security, so they will not 
be lost.
While Memory Security is On, the following 
operations are available:„ Receiving faxes into memory (limited by 
memory capacity)
„ Fax Forwarding (If Fax Forwarding was 
already On) 
„ Remote Retrieval (If Fax Storage was 
already On) 
„ Cordless handset (MFC-990CW only) 
• Making a call
• Receiving a call
• Viewing Caller ID (with subscriber  service)
While Memory Security is On, the following 
operations are NOT available:  „ Printing received faxes
„ Sending faxes
„ Copying
„ PC printing 
„ Scanning
„ PhotoCapture 
„ PC Fax Receive
„ Cordless handset (MFC-990CW only)
• Intercom
• Transfer a call
• Register cordless handset
„ Operation from control panel
Note
• To print the faxes in memory, turn off 
Memory Security.
• You must turn off PC Fax Receive before  you can turn on Memory Security. 
• If you forget the Memory Security  password, please call your Brother dealer 
for service.
 
Setting and changing the 
memory security password4
Note
If you have already set the password, you 
will not need to set it again.
 
Setting a password for the first time4
aPress  MENU.
bPress aor b to display  Fax.
cPress Fax.
dPress aor b to display  
Miscellaneous .
ePress Miscellaneous .
fPress Mem Security .
gEnter a 4-digit number for the password 
using the buttons on the LCD.
Press OK.
hWhen the LCD shows  Verify:, 
re-enter the password.
Press  OK.
iPress Stop/Exit .
Security features4
 
						

							Security features31
4
Changing your memory security 
password
4
aPress MENU.
bPress aor b to display  Fax.
cPress Fax.
dPress aor b to display 
Miscellaneous .
ePress Miscellaneous .
fPress Mem Security .
gPress Set Password .
hEnter the registered 4-digit number for 
the current password using the buttons 
on the LCD.
Press OK.
iEnter a 4-digit number for a new 
password using the buttons on the LCD.
Press OK.
jWhen the LCD shows  Verify:, 
re-enter the new password using the 
buttons on the LCD.
Press  OK.
kPress Stop/Exit.
Turning the memory security 
on/off4
Turning on the memory security lock4
aPress MENU.
bPress aor b to choose  Fax.
cPress Fax.
dPress aor b to display 
Miscellaneous .
ePress Miscellaneous .
fPress Mem Security .
gPress Set Security .
hEnter the registered 4-digit password 
using the buttons on the LCD.
Press OK.
The machine goes offline and the LCD 
shows  Memory Security .
Note
If there is a power failure the data will stay 
in memory for approximately 24 hours.
 
Turning off the memory security4
aPress Unlock.
bEnter the registered 4-digit password 
using the buttons on the LCD.
Press OK.
Memory Security is automatically turned 
off.
Note
If you enter the wrong password, the LCD 
shows  Wrong Password  and stays 
offline. The machine will stay in Secure 
mode until the registered password is 
entered.
 
 
						

							Chapter 4
32
 
						

							Section II
FaxII
Sending a Fax34
Receiving a Fax43
Telephone and External devices58
Dialling and storing numbers70
Digital TAD78
Printing Reports83
Polling85
 
						

							34
5
Entering Fax mode5
When you want to send a fax, or change fax 
send or receive settings, press the (Fax ) key to illuminate it in blue.
 
The LCD shows:
 
Press  dor c to scroll through the  Fax key 
options. Some functions are only available 
when sending monochrome faxes.
„ Fax Resolution  (See page 39.)
„ Contrast (See page 38.)
„ Broadcasting  (See page 37.)
„ Preview (See page 36.)
„ Delayed Fax  (See page 40.)
„ Batch TX (See page 40.)
„ Real Time TX  (See page 39.)
„ Polled TX (See page 87.)
„ Polling RX  (See page 85.)
„ Overseas Mode  (See page 40.)
„ Glass ScanSize  (See page 35.)
„ Set New Default  (See page 41.)
„ Factory Reset  (See page 41.)
Press the option you want.
Faxing from the ADF 5
aPress ( Fax).
bPlace the document face down  in the 
ADF. (See  Using the ADF  on page 21.)
cEnter the fax number using the dial pad. 
You can also enter the fax number by 
pressing Speed Dial , press the 
number you want and press 
Send a fax .
Note
You can preview a fax message before 
sending it by setting  Preview to On. 
For details, see  How to preview an 
outgoing fax  on page 36.
 
dPress Mono Start  or Colour Start .
The machine starts scanning the 
document.
Note
• To cancel, press Stop/Exit.
• If you send a mono fax when the memory  is full it will be sent in real time.
 
Sending a Fax5
FAX/TELFA X / T E L
Fax Resolution
Standard
S t a n d a r d
ContrastAuto
A u t o
Broadcasting Off
O f f
Speed Dial
History
 
						

							Sending a Fax35
5
Faxing from the scanner glass5
You can use the scanner glass to fax pages 
of a book one at a time. The documents can 
be up to Letter or A4 size.
You cannot send colour faxes with multiple 
pages.
Note
Since you can only scan one page at a 
time, it is easier to use the ADF if you are 
sending a multiple page document.
 
aPress (Fax ).
bLoad your document  face down on the 
scanner glass. (See  Using the scanner 
glass  on page 21.)
cEnter the fax number using the dial pad 
or Speed Dial .
Note
You can preview a fax message before 
sending it by pressing  Preview. For 
details, see  How to preview an outgoing 
fax  on page 36.
 
dPress  Mono Start or  Colour Start.
„ If you press  Mono Start, the 
machine starts scanning the first 
page. Go to step e.
„ If you press Colour Start , the 
machine starts sending the 
document.
eWhen the LCD asks you Next Page? , 
do one of the following:
„ To send a single page, press  No (or 
press  Mono Start again).
The machine starts sending the 
document.
„ To send more than one page, press 
Yes  and go to step f.
fPlace the next page on the scanner 
glass.
Press  Mono Start or  Colour Start.
The machine starts scanning the page. 
(Repeat steps e and f for each 
additional page.)
Faxing Letter size documents 
from the scanner glass5
When documents are Letter size, you need to 
set  Glass ScanSize  to Letter. If you do not, 
the side portion of the faxes will be missing.
aPress (Fax ).
bPress dor c to display 
Glass ScanSize .
cPress Glass ScanSize .
dPress Letter.
Note
You can save the setting you use most 
often by setting it as default. (See  Setting 
your changes as a new default  
on page 41.)
 
Colour fax transmission5
Your machine can send a colour fax to 
machines that support this feature.
Colour faxes cannot be stored in the memory. 
When you send a colour fax, the machine will 
send it in real time (even if  Real Time TX is 
set to  Off). 
 
						

							Chapter 5
36
How to preview an outgoing 
fax5
You can preview a fax message before you 
send it. You must set the Real Time 
Transmission and Polling RX to off before 
you use this feature. (See  Real time 
transmission  on page 39 and  Polling receive 
on page 85.)
aPress (Fax ).
bPress dor c to display  Preview.
cPress Preview.
dPress On.
eLoad the document.
fEnter the fax number using the dial pad. 
You can also enter the fax number by 
pressing  Speed Dial . Then, press 
a or b to display the number you want, 
press the number to choose it, and then 
press  Send a fax .
gPress Mono Start.
The machine starts scanning the 
document and the outgoing fax appears 
on the LCD.
When the fax is displayed, press  MENU. 
The buttons will appear on the LCD and 
perform the operations shown below.
Note
The fax message in the memory will be 
sent and then erased when you press 
Mono Start .
 
hPress Mono Start .
Cancelling a fax in progress5
If you want to cancel a fax while the machine 
is scanning, dialling or sending, press 
Stop/Exit.
Button Description
Enlarge the fax.
Reduce the fax.
 or  Scroll vertically.
 or  Scroll horizontally.
Rotate the fax clockwise.
d Go back to the previous page.
c Go to the next page.
Close the preview table.
 
						

							Sending a Fax37
5
Broadcasting 
(Monochrome only)
5
Broadcasting is when the same fax message 
is automatically sent to more than one fax 
number. You can include Groups, Speed Dial 
numbers and up to 50 manually dialled 
numbers in the same broadcast. 
After the broadcast is finished, a Broadcast 
Report will be printed.
aPress (Fax ).
bLoad your document.
cPress dor c to display  Broadcasting .
dPress Broadcasting .
eYou can add numbers to the broadcast 
in the following ways:
„ Press  Add Number  and enter a 
number using the buttons on the 
LCD.
Press  OK.
„ Press  Speed Dial . Press   to 
search by Alphabetical Order or 
Numerical Order. Press the entries 
that you want to add to the 
broadcast.
Press  OK.
fAfter you have entered all the fax 
numbers by repeating step e, press OK.
gPress Mono Start.
Note
• If you did not use up any of the numbers 
for Groups, you can ‘broadcast’ faxes to 
as many as 250 different numbers.
• The available memory will vary depending  on the types of jobs in the memory and the 
number of locations used for 
broadcasting. If you broadcast to the 
maximum numbers available, you will not 
be able to use dual access and delayed 
fax.
• If the memory is full, press  Stop/Exit to 
stop the job. If more than one page has 
been scanned, press  Mono Start to send 
the portion that is in the memory.
 
Cancelling a Broadcast in 
progress5
aPress  Stop/Exit.
bDo one of the following:
„ To cancel the entire broadcast, press 
Entire Broadcast . Go to stepc.
„ To cancel the current job, press the 
button that displays the number 
being dialled. Go to step d.
„ To exit without cancelling, press 
Stop/Exit .
cWhen the LCD asks if you want to 
cancel the entire broadcast, do one of 
the following:
„ Press  Yes to confirm.
„ To exit without cancelling, press  No 
or  Stop/Exit.
dDo one of the following:
„ To cancel the current job, press Yes.
„ To exit without cancelling, press  No 
or  Stop/Exit.
# 01
 
						

							Chapter 5
38
Additional sending 
operations
5
Sending faxes using multiple 
settings5
When you send a fax you can choose any 
combination of these settings: resolution, 
contrast, scan size, overseas mode, delayed 
fax timer, polling transmission and real time 
transmission.
aPress (Fax ).
The LCD shows:
 
bPress  dor c to display a setting you 
want to change and press the setting, 
then press the option you want.
cGo back to  b to change more settings.
Note
• Most settings are temporary and the 
machine returns to its default settings after 
you send a fax. 
• You can save some of the settings you  use most often by setting them as default. 
These settings will stay until you change 
them again. (See  Setting your changes as 
a new default  on page 41.) 
 
Contrast5
If your document is very light or very dark, you 
may want to change the contrast. For most 
documents the factory setting  Auto can be 
used. It automatically chooses the suitable 
contrast for your document. 
Use  Light when sending a light document. 
Use  Dark when sending a dark document.
aPress ( Fax).
bPress  dor c to display  Contrast.
cPress Contrast.
dPress Auto,  Light or  Dark. 
Note
Even if you choose  Light or Dark, the 
machine will send the fax using the Auto 
setting in any of the following conditions:
• When you send a colour fax.
• When you choose  Photo as the Fax 
Resolution.
 
FAX/TELFA X / T E L
Fax Resolution
Standard
S t a n d a r d
ContrastAuto
A u t o
Broadcasting Off
O f f
Speed Dial
History