Brother MFC 990CW User Manual

							Sending a Fax39
5
Changing fax resolution5
The quality of a fax can be improved by 
changing the fax resolution.
aPress (Fax ).
bPress dor c to display 
Fax Resolution .
cPress Fax Resolution .
dPress the resolution you want. 
Note
You can choose four different resolution 
settings for monochrome faxes and two 
for colour.
If you choose S.Fine or Photo and then 
use the  Colour Start  key to send a fax, 
the machine will send the fax using the 
Fine setting.
 
Dual access 
(Monochrome only)5
You can dial a number and start scanning the 
fax into memory—even when the machine is 
sending from memory, receiving faxes or 
printing PC data. The LCD shows the new job 
number and available memory.
The number of pages you can scan into the 
memory will vary depending on the data that 
is printed on them.
Note
If the Out of Memory  message appears 
while scanning documents, press 
Stop/Exit to cancel or Mono Start to send 
the scanned pages.
 
Real time transmission5
When you are sending a fax, the machine will 
scan the documents into the memory before 
sending. Then, as soon as the telephone line 
is free, the machine will start dialling and 
sending.
If the memory is full and you are sending a 
black and white fax from the ADF, the 
machine will send the document in real time 
(even if Real Time TX  is set to Off). 
Sometimes, you may want to send an 
important document immediately, without 
waiting for memory transmission. You can 
turn on  Real Time TX .
aPress (Fax ).
bPress dor c to display  Real Time TX .
cPress Real Time TX .
dPress On.
Note
In real time transmission, the automatic 
redial feature does not work when using 
the scanner glass.
 
Monochrome
Standard Suitable for most typed 
documents.
Fine Good for small print and 
transmits a little slower than 
Standard resolution.
S.Fine Good for small print or artwork 
and transmits slower than Fine 
resolution.
Photo Use when the document has 
varying shades of grey or is a 
photograph. This has the 
slowest transmission.
Colour
StandardSuitable for most typed 
documents.
Fine Use when the document is a 
photograph. The transmission 
time is slower than Standard 
resolution.
 
						

							Chapter 5
40
Overseas Mode5
If you are having difficulty sending a fax 
overseas due to possible interference on the 
telephone line, we recommend that you turn 
on the Overseas mode. After you send a fax 
using this feature, the feature will turn itself 
off.
aPress (Fax ).
bLoad your document.
cPress dor c to display 
Overseas Mode .
dPress Overseas Mode .
ePress On (or  Off).
Delayed Faxing 
(Monochrome only)5
During the day you can store up to 50 faxes 
in the memory to be sent within 24-hours. 
These faxes will be sent at the time of day you 
enter in step f.
aPress (Fax ).
bLoad your document.
cPress dor c to display  Delayed Fax .
dPress Delayed Fax .
ePress On.
fEnter the time you want the fax to be 
sent (in 24-hour format) using the 
buttons on the LCD. 
(For example, enter 19:45 for 7:45 PM.)
Press OK.
Note
The number of pages you can scan into 
the memory depends on the amount of 
data that is printed on each page.
 
Delayed Batch Transmission 
(Monochrome only)5
Before sending the delayed faxes, your 
machine will help you economize by sorting 
all the faxes in the memory by destination and 
scheduled time. All delayed faxes that are 
scheduled to be sent at the same time to the 
same fax number will be sent as one fax to 
save transmission time.
aPress ( Fax).
bPress  dor c to display  Batch TX.
cPress Batch TX.
dPress On.
ePress Stop/Exit .
Checking and cancelling 
waiting jobs5
You can check which jobs are still waiting in 
the memory to be sent and cancel a job. (If 
there are no jobs, the LCD shows 
No Jobs Waiting .)
aPress MENU.
bPress aor b to display  Fax.
cPress Fax.
dPress aor b to display 
Remaining Jobs .
ePress Remaining Jobs .
Any waiting jobs appear on the LCD.
fPress  aor b to scroll through the jobs 
and choose the job you want to cancel.
Press  OK.
gDo one of the following:
„ To cancel, press Yes .
If you want to cancel another job go 
to step f.
„ To exit without cancelling, press  No.
hWhen you have finished, press 
Stop/Exit.
 
						

							Sending a Fax41
5
Setting your changes as a 
new default5
You can save the fax settings for 
Fax Resolution
, Contrast, 
Glass ScanSize , Preview and 
Real Time TX  you use most often by 
setting them as default. These settings will 
stay until you change them again.
aPress (Fax ).
bPress dor c to choose the menu option 
that you want to change. Press your new 
option.
Repeat this step for each setting you 
want to change.
cAfter changing the last setting, press 
d or c to display  Set New Default .
dPress Set New Default .
ePress Yes.
fPress Stop/Exit.
Restoring all settings to the 
factory settings5
You can restore all the settings you have 
changed to the factory settings. These 
settings will stay until you change them again.
aPress (Fax ).
bPress dor c to display 
Factory Reset .
cPress Factory Reset .
dPress Yes.
ePress Stop/Exit.
Sending a fax manually5
Manual transmission lets you hear the 
dialling, ringing and fax-receiving tones while 
sending a fax.
aPress (Fax ).
bLoad your document.
cTo listen for a dial tone do one of the 
following:
„ (MFC-790CW) Press 
Speaker Phone  on the machine or 
pick up the handset.
„ (MFC-990CW) Press 
Speaker Phone  on the machine or 
press ( Talk) on the 
cordless handset.
dDial the fax number using the dial pad.
eWhen you hear the fax tone, press 
Mono Start or  Colour Start.
If you are using the scanner glass 
press Send to send the fax.
fIf you pick up the handset, replace it. 
Sending a fax at the end of a 
conversation5
At the end of a conversation you can send a 
fax to the other party before you both hang 
up.
aAsk the other party to wait for fax tones 
(beeps) and then to press the Start or 
Send key before hanging up.
bLoad your document.
cPress  Mono Start or  Colour Start.
„ If you are using the scanner glass, 
press Send to send the fax.
dReplace the handset.
 
						

							Chapter 5
42
Out of Memory message5
If you get an  Out of Memory  message 
while scanning the first page of a fax, press 
Stop/Exit  to cancel the fax.
If you get an  Out of Memory  message 
while scanning a subsequent page, you will 
have the option to press  Mono Start to send 
the pages scanned so far, or to press 
Stop/Exit  to cancel the operation.
Note
If you do not want to delete your stored 
faxes to clear the memory, you can send 
the fax in real time. (See  Real time 
transmission  on page 39.)
 
 
						

							43
6
6
Receive modes6
You must choose a receive mode depending on the external devices and telephone services you 
have on your line.
Choose the Receive Mode6
By default, your machine will automatically receive any faxes that are sent to it. The diagram below 
will help you choose the correct mode.
For more detailed information on the receive modes, see Using receive modes on page 45.
 
Receiving a Fax6
Do you want to use the telephone  features of your machine (if available) or  
an external  telephone or external  telephone answering  device connected 
on the same line as the machine?
Y es
Fax OnlyNo
Yes
No
No
Manual
Y es
Fax/Tel
Are you using the voice  message function of an external telephone 
answer ing devi ce?
Do you want the machi ne to answer fax and 
telephone calls automatically ?
Are you using the built-in TAD?See Digital T AD.
No Y
es
* W e recommend you  set Fax Detect to On.
Manual*
 
						

							Chapter 6
44
To set a receive mode follow the instructions below.
aPress  MENU.
bPress aor b to display  Initial Setup .
cPress Initial Setup .
dPress aor b to display  Receive Mode .
ePress Receive Mode .
fPress Fax Only,  Fax/Tel or Manual.
gPress Stop/Exit.
The LCD will display the current receive mode.
 
						

							Receiving a Fax45
6
Using receive modes6
Some receive modes answer automatically 
(Fax Only and Fax/Tel). You may want to 
change the ring delay before using these 
modes. (See  Ring Delay on page 46.)
Fax only6
Fax only mode will automatically answer 
every call as a fax call.
Fax/Tel6
Fax/Tel mode helps you automatically 
manage incoming calls, by recognizing 
whether they are fax or voice calls and 
dealing with them in one of the following 
ways:
„ Faxes will be automatically received.
„ Voice calls will start the F/T Ring to tell you 
to pick up the line. The F/T Ring is a fast 
double ring made by your machine.
(See  F/T Ring Time (Fax/Tel mode only)  
on page 46 and  Ring Delay on page 46.)
You can provide useful information or advise 
callers to hold until their call is answered by 
recording a voice message. They will hear 
this message when the F/T ring sounds. The 
caller will not be able to leave a message. 
See  Outgoing message (OGM)  on page 78.
Manual6
To receive a fax in manual mode, press 
Speaker Phone or lift the handset of an 
external telephone. When you hear fax tones 
(short repeating beeps), press  Mono Start or 
Colour Start  and Receive. You can also 
use the Fax Detect feature to receive faxes by 
lifting a handset on the same line as the 
machine.
See  Fax Detect  on page 47.
TAD6
TAD helps you automatically manage 
incoming calls, by recognising whether they 
are fax or voice calls and dealing with them in 
one of the following ways:
„ Faxes will be automatically received.
„ Voice callers can record a message.
To set up the TAD mode, see page 78.
Note
Do not turn off Distinctive Ring if you are 
subscribed to FaxStream
® Duet®.
 
If TAD Mode is On, it will override 
your receive mode setting. The 
screen shows TAD.
If TAD Mode is Off, the receive 
mode returns to your original 
setting. (See  TAD-Mode for internal 
TAD  on page 78.)
 
						

							Chapter 6
46
Receive mode settings6
Ring Delay6
If toll saver is  On, then the ring delay setting 
has no effect. See  Setting toll saver 
on pages 81.
aPress  MENU.
bPress aor b to display  Fax.
cPress Fax.
dPress aor b to display 
Setup Receive .
ePress Setup Receive .
fPress aor b to display  Ring Delay .
gPress Ring Delay .
hPress Ring Delay  again.
iPress the number of times the machine 
will ring before it answers ( 2-10 for 
Australia,  1-10 for New Zealand,  0-10 
for some countries).
If you choose 0 , the line will not ring at 
all.
jPress  Stop/Exit.
F/T Ring Time 
(Fax/Tel mode only)6
When somebody calls your machine, you and 
your caller will hear the normal telephone ring 
sound. The number of rings is set by the ring 
delay setting. 
If the call is a fax, then your machine will 
receive it; however, if it is a voice call the 
machine will sound the F/T Ring (a fast 
double-ring) for the time you have set in the 
F/T Ring time setting. If you hear the F/T Ring 
it means that you have a voice caller on the 
line.
Because the F/T Ring is made by the 
machine, extension and external telephones 
will not ring; however, you can still answer the 
call on any telephone. (For more information 
see  Using remote codes  on page 68.)
aPress MENU.
bPress aor b to display  Fax.
cPress Fax.
dPress aor b to display 
Setup Receive .
ePress Setup Receive .
fPress aor b to display 
F/T Ring Time .
gPress F/T Ring Time .
hPress how long the machine will ring to 
alert you that you have a voice call (20, 
30, 40 or 70 seconds for Australia and 
some countries, 20, 30, 40 or 
55 seconds for New Zealand).
iPress Stop/Exit .
Note
Even if the caller hangs up during the 
pseudo/double-ringing, the machine will 
continue to ring for the set time.
 
 
						

							Receiving a Fax47
6
Fax Detect6
If Fax Detect is On:6
Fax Detect is turned On as default.
The machine receives a fax call 
automatically, even if you answer the call. 
When you see Receiving on the LCD or 
when you hear “chirps” through the handset 
you are using, just replace the handset. Your 
machine will do the rest. 
If Fax Detect is  Semi:6
The machine will only receive a fax call 
automatically if you answered it using the 
machine’s handset, cordless handset or 
Speaker Phone. If you answered at an 
extension telephone, press  l 5 1 ( l 9  1  for 
New Zealand). (See Operation from 
extension telephones  on page 68.)
If Fax Detect is Off:6
If you are at the machine and answer a fax 
call by lifting the handset, press  Mono Start 
or  Colour Start , then press Receive to 
receive the fax.
If you answered at an extension telephone, 
press  l 5 1  ( l 9  1  for New Zealand). (See 
Operation from extension telephones  
on page 68.) 
Note
• If this feature is set to  On, but your 
machine does not connect a fax call when 
you lift an extension or external telephone 
handset, press the remote activation code 
l  5  1  ( l 9  1  for New Zealand). 
• If you send faxes from a computer on the  same telephone line and the machine 
intercepts them, set Fax Detect to  Off.
• (MFC-990CW) If you typically carry the  cordless handset away from the machine, 
we recommend that you turn on Fax 
Detect. If Fax Detect is turned off and you 
answer a fax call, you will have to go to the 
machine and press  Mono Start or 
Colour Start .
 
aPress MENU.
bPress aor b to display  Fax.
cPress Fax.
dPress aor b to display 
Setup Receive .
ePress Setup Receive .
fPress aor b to display  Fax Detect .
gPress Fax Detect .
hPress On, Semi (or  Off).
iPress Stop/Exit.
 
						

							Chapter 6
48
Memory Receive 
(Monochrome only)
6
You can only use one Memory Receive 
operation at a time: „ Fax Forwarding
„ Fax Storage
„ PC Fax Receive
„ Off
You can change your selection at any time. If 
received faxes are still in the machine’s 
memory when you change the Memory 
Receive operation, a message will appear on 
the LCD. (See  Changing Memory Receive 
Operations  on page 50.)
Fax Forwarding6
When you choose Fax Forward, your 
machine stores the received fax in the 
memory. The machine will then dial the fax 
number you have programmed and forward 
the fax message.
aPress MENU.
bPress aor b to display  Fax.
cPress Fax.
dPress aor b to display 
Setup Receive .
ePress Setup Receive .
fPress aor b to display 
Memory Receive .
gPress Memory Receive .
hPress Fax Forward .
iEnter the forwarding number (up to 
20 digits) using the buttons on the LCD.
Press OK.
jPress Backup Print:On  or 
Backup Print:Off .
Note
• If you choose Backup Print:On , the 
machine will also print the fax so you will 
have a copy. This is a safety feature in 
case there is a power failure before the fax 
is forwarded or a problem at the receiving 
machine. The  Backup Print:On  
feature will not work if Fax Preview is on.
• The machine can store faxes for  approximately 24 hours if there is a power 
failure.
• When you receive a colour fax, your  machine prints the colour fax but does not 
send the fax to the fax forwarding number 
you programmed.
 
kPress  Stop/Exit .
Fax Storage6
If you choose Fax Storage, your machine 
stores the received fax in the memory. You 
will be able to retrieve fax messages from 
another location using the remote retrieval 
commands.
If you have set Fax Storage, a backup copy 
will automatically be printed at the machine.
aPress MENU.
bPress aor b to display  Fax.
cPress Fax.
dPress aor b to display 
Setup Receive .
ePress Setup Receive .
fPress aor b to display 
Memory Receive .
gPress Memory Receive .
hPress Fax Storage .
iPress Stop/Exit .
Note
Colour faxes cannot be stored in the 
memory. When you receive a colour fax 
your machine prints the colour fax.