Brother MFC 9320CW User Manual
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Remote Fax Options (black & white only)69 9 IMPORTANT If you choose Backup Print On, the machine will also print the fax at your machine so you will have a copy. This is a safety feature in case there is a power failure before the fax is forwarded or a problem at the receiving machine. The machine can store faxes for up to 60 hours if there is a power failure. Turning off Remote Fax Options9 aPress Menu, 2, 5, 1. bPress a or b to choose Off. Press OK. Note The LCD will give you options if there are received faxes still in your machine’s memory. (See Changing Remote Fax Options on page 68.) cPress Stop/Exit . Remote retrieval9 The remote retrieval feature lets you retrieve your stored fax messages when you are not at the machine. You can call your machine from any touch tone phone or fax machine, then use the Remote Access Code to retrieve your messages. Setting a Remote Access Code9 The Remote Access Code feature lets you access the remote retrieval features when you are away from your machine. Before you use the remote access and retrieval features, you have to set up your own code. The default code is an inactive code: – – – l. aPress Menu, 2, 5, 2. bEnter a three-digit code using the numbers 0 – 9, l or #. Press OK. cPress Stop/Exit . Note Do not use the same code used for your Remote Activation code ( l51 ) or Remote Deactivation code ( #51). (See Changing the Remote Codes on page 56.) You can change your code at any time. If you want to make your code inactive, press Clear/Back and OK in b to restore the default setting – – – l.
Chapter 9 70 Using your Remote Access Code9 aDial your fax number from a telephone or another fax machine using touch tone. bWhen your machine answers, immediately enter your Remote Access Code. cThe machine signals if it has received messages: „ No beeps No messages received. „ 1 long beep Fax message received. dThe machine gives two short beeps to tell you to enter a command. The machine will hang up if you wait longer than 30 seconds before entering a command. If you enter an invalid command the machine will beep three times. ePress 9 0 to reset the machine when you have finished. fHang up. Note If your machine is set to Manual mode, you can still access the remote retrieval features. Dial the fax number as normal and let the machine ring. After 100 seconds you will hear a long beep to tell you to enter the remote access code. You will then have 30 seconds to enter the code. Retrieving fax messages9 aDial your fax number from a telephone or another fax machine using touch tone. bWhen your machine answers, immediately enter your Remote Access Code (3 digits followed by l). If you hear one long beep, you have messages. cWhen you hear two short beeps, use the dial pad to press 9 6 2 . dWait for a long beep, and then use the dial pad to enter the number of the remote fax machine where you want your fax messages sent, followed by ## (up to 20 digits). eHang up after you hear your machine beep. Your machine will call the other machine, which will then print your fax messages. Note You can insert a pause in a fax number by using the # key.
Remote Fax Options (black & white only)71 9 Changing the Fax Forwarding number9 You can change the default setting of your fax forwarding number from another telephone or fax machine using touch tone. aDial your fax number from a telephone or another fax machine using touch tone. bWhen your machine answers, enter your Remote Access Code (3 digits followed by l). If you hear one long beep, you have messages. cWhen you hear two short beeps, use the dial pad to press 9 5 4 . dWait for a long beep, and then use the dial pad to enter the new number of the remote fax machine where you want your fax messages forwarded followed by ## (up to 20 digits). ePress 9 0 to reset the machine when you have finished. fHang up after you hear your machine beep. Note You can insert a pause in a fax number by using the # key.
Chapter 9 72 Remote fax commands9 Follow the commands below to access features when you are away from the machine. When you call the machine and enter your Remote Access Code (3 digits followed by l), the system will give two short beeps and you must enter a remote command. Remote commandsOperation details 95 Change the fax forwarding or fax storage settings 1 OFF You can choose Off after you have retrieved or erased all your messages. 2 Fax Forwarding One long beep means the change is accepted. If you hear three short beeps, you cannot change because the conditions have not been met (for example, registering a fax forwarding number). You can register the maximum number of rings. (See Changing the Fax Forwarding number on page 71.) Once you have registered the number, fax forwarding will work. 4 Fax Forwarding number 6 Fax Storage 96 Retrieve a fax 2 Retrieve all faxes Enter the number of a remote fax machine to receive stored fax messages. (See Retrieving fax messages on page 70.) 3 Erase faxes from the memory If you hear one long beep, fax messages have been erased from the memory. 97 Check the receiving status 1 Fax You can check whether your machine has received any faxes. If yes, you will hear one long beep. If no, you will hear three short beeps. 98 Change the Receive Mode 1 External TAD If you hear one long beep, your change has been accepted. 2 Fax/Tel 3 Fax Only 90 Exit Press 90 to exit remote retrieval. Wait for the long beep, then replace the handset.
73 10 10 Polling lets you set up your machine so other people can receive faxes from you, but they pay for the call. It also lets you call somebody else’s fax machine and receive a fax from it, so you pay for the call. The polling feature needs to be set up on both machines for this to work. Not all fax machines support polling. Polling receive10 Polling receive lets you call another fax machine to receive a fax. aMake sure you are in Fax mode . bPress Menu, 2, 1, 8. cPress a or b to choose Standard. Press OK. dEnter the fax number you are polling. Press Start. Secure polling10 Secure polling lets you restrict who can get the documents you set up to be polled. Secure polling only works with Brother fax machines. If you want to get a fax from a secured Brother machine you have to enter the secure code. aMake sure you are in Fax mode . bPress Menu, 2, 1, 8. cPress a or b to choose Secure. Press OK. dEnter a four-digit secure code. Press OK. This is the security code of the fax machine you are polling. eEnter the fax number you are polling. fPress Start. Delayed polling10 Delayed polling lets you set the machine to begin polling receive at a later time. You can only set up one delayed polling operation. aMake sure you are in Fax mode . bPress Menu, 2, 1, 8. cPress a or b to choose Timer. Press OK. dEnter the time (in 24-hour format) you want to begin polling. For example, enter 21:45 for 9:45 PM. Press OK. eEnter the fax number you are polling. Press Start. The machine makes the polling call at the time you entered. Polling10
Chapter 10 74 Sequential polling10 Sequential polling lets you request documents from several fax machines in one operation. aMake sure you are in Fax mode . bPress Menu, 2, 1, 8 . cPress a or b to choose Standard, Secure or Timer . Press OK. dChoose one of the options below. „ If you choose Standard go to step e. „ If you choose Secure, enter a four- digit number, press OK, go to step e. „ If you chose Timer, enter the time (in 24-hours format) you want to begin polling and press OK, go to step e. eSpecify the destination fax machines you want to poll by using One Touch, Speed Dial, Search, a Group or the dial pad. You must press OK between each location. fPress Start. Press Stop/Exit while the machine is dialling to cancel the polling process. To cancel all sequential polling receive jobs, press Menu, 2, 7. (See Checking and cancelling waiting jobs on page 43.) Polled transmit (black & white only) 10 Polled transmit lets you set up your machine to wait with a document so another fax machine can call and retrieve it. Setup for polled transmit10 aMake sure you are in Fax mode . bLoad your document. cPress Menu, 2, 2, 6. dPress a or b to choose Standard. Press OK. ePress 2 to choose 2.No if you do not want to enter more settings when the LCD asks you the following message: Next 1.Yes 2.No fPress Start. gIf you are using the scanner glass, the LCD will prompt you to choose one of the options below: Next Page? 1.Yes 2.No(Send) „ Press 1 to send another page. Go to step h. „ Press 2 or Start to send the document.
Polling75 10 hPlace the next page on the scanner glass, press OK. Repeat steps g and h for each additional page. The document will be stored in memory until it is polled. Note The document will be stored and can be retrieved from any other fax machine until you delete the fax from memory. To delete the fax from memory, press Menu , 2 , 7 . (See Checking and cancelling waiting jobs on page 43.) Setup for polled transmit with a secure code10 Secure polling lets you restrict who can get the documents you set up to be polled. Secure polling only works with Brother fax machines. If another person wants to retrieve a fax from your machine they will have to enter the secure code. aMake sure you are in Fax mode . bLoad your document. cPress Menu, 2, 2, 6. dPress a or b to choose Secure. Press OK. eEnter a four-digit number. Press OK. fPress 2 to choose 2.No if you do not want to enter more settings when the LCD asks you the following message: Next 1.Yes 2.No gPress Start. hIf you use the scanner glass, the LCD will prompt you to choose one of the options below: Next Page? 1.Yes 2.No(Send) „ Press 1 to send another page. Go to step i. „ Press 2 or Start to send the document. iPlace the next page on the scanner glass, press OK. Repeat steps h and i for each additional page. Set Next Page Then Press OK Your machine will automatically send the fax.
76 11 Fax reports11 You need to set up the Transmission Verification Report and Journal Period using the Menu keys. Transmission verification report11 You can use the Transmission Verification Report as proof that you sent a fax. This report lists the receiving party’s name or fax number, the time and date of transmission, duration of transmission, number of pages sent, and whether or not the transmission was successful. There are several settings available for the Transmission Verification Report: „ On : Prints a report after every fax you send. „ On+Image : Prints a report after every fax you send. A portion of the fax’s first page appears on the report. „ Off : Prints a report if your fax is unsuccessful due to a transmission error. Off is the default setting. „ Off+Image : Prints a report if your fax is unsuccessful due to a transmission error. A portion of the fax’s first page appears on the report. aPress Menu, 2, 4, 1 . bPress a or b to choose On, On+Image , Off or Off+Image . Press OK. cPress Stop/Exit . Note • If you choose On+Image or Off+Image , the image will only appear on the Transmission Verification Report if Real Time Transmission is set to Off. (See Real Time Transmission on page 41.) • If your transmission is successful, OK will appear next to RESULT on the Transmission Verification Report. If transmission is not successful, ERROR will appear next to RESULT. Printing reports11
Printing reports77 11 Fax Journal11 You can set the machine to print a fax journal (activity report) at specific intervals (every 50 faxes, 6, 12 or 24 hours, 2 or 7 days). The default setting is Every 50 Faxes , this means that your machine will print the journal when the machine has stored 50 jobs. If you set the interval to Off, you can still print the report by following the steps on the next page. aPress Menu, 2, 4, 2. bPress a or b to choose an interval. Press OK. If you choose 7 days, you will be asked to choose a day when you want the 7 day countdown to begin. If you choose Every 50 Faxes , the LCD shows Accepted. Then go to step d. cEnter the time to begin printing, in 24 hour format. For example: enter 19:45 for 7:45 PM. Press OK. dPress Stop/Exit . If you choose 6, 12, 24 hours, 2 or 7 days, the machine will print the report at the selected time and then erase all jobs from its memory. If the machine’s memory becomes full with 200 jobs before the time you chose has passed, the machine will print the journal early and then erase all jobs from memory. If you want an extra report before it is due to print, you can print it manually without erasing the jobs from memory. Reports11 The following reports are available: 1 XMIT Verify Displays the Transmission Verification Report for your last outgoing 200 faxes and prints the last report. 2 Help List Prints a list of commonly used functions to help you program your machine. 3 Tel Index List Prints a list of names and numbers stored in the One Touch and Speed Dial memory in numerical or alphabetical order. 4 Fax Journal Prints a list of information about your last 200 incoming and outgoing faxes. (TX: transmit.) (RX: receive.) 5 User Settings Print a list of your current settings. 6 Network Config Lists your network settings. 7 Order Form You can print an accessories order form to fill out and send to your Brother dealer.
Chapter 11 78 How to print a report11 MFC-9320CW: aPress Menu, 6. bDo one of the following: „ Press a or b to choose the report you want. Press OK. „ Enter the number of the report you want to print. For example, press 2 to print the Help List. cPress Mono Start or Colour Start . dPress Stop/Exit . MFC-9120CN: aPress Reports . bDo one of the following: „ Press a or b to choose the report you want. Press OK. „ Enter the number of the report you want to print. For example, press 2 to print the Help List. cPress Mono Start or Colour Start . dPress Stop/Exit .