Brother MFC 9320CW User Manual
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Security features29 4 Changing the password for the administrator4 aPress Menu, 1, 7, 1. Security 1.Function Lock bPress a or b to choose Set Password . Press OK. cEnter the registered four-digit password. Press OK. dEnter a four-digit number for the new password. Press OK. eIf the LCD shows Verify: re-enter the new password. Press OK. fPress Stop/Exit . Setting up the public user mode4 Public user mode restricts the functions that are available for Public users. Public users do not need to enter a password to access the features made available through this setting. You can set up one Public user. aPress Menu, 1, 7, 1. bPress a or b to choose Setup ID. Press OK. cEnter the administrator password. Press OK. dPress a or b to choose Public. Press OK. ePress a or b to choose On or Off for Fax Tx . Press OK. After you have set Fax Tx, repeat this step for Fax Rx, Copy , Scan , USB Direct , PC Print and Color Print . When the LCD shows Exit , press OK. fPress Stop/Exit .
Chapter 4 30 Setting up restricted users4 You can set up users with restrictions and a password for functions that are available to them. You can set up more advanced restrictions, such as by page count or PC user login name, through Web Based Management. (For more information, see the Network User’s Guide on the CD-ROM.) You can set up to 25 restricted users with restrictions and a password. aPress Menu, 1, 7, 1 . bPress a or b to choose Setup ID. Press OK. cEnter the administrator password. Press OK. dPress a or b to choose User01. Press OK. eUse the numeric keys to enter the user name. (See Entering text on page 204.) Press OK. fEnter a four-digit password for the user. Press OK. gPress a or b to choose On or Off for Fax Tx . Press OK. After you have set Fax Tx, repeat this step for Fax Rx, Copy , Scan , USB Direct , PC Print and Color Print . When the LCD shows Exit , press OK. hRepeat steps d to g for entering each additional user and password. iPress Stop/Exit . Note You cannot use the same name as another user’s name. Turning Secure Function Lock on/off4 If you enter the wrong password, the LCD will show Wrong Password . Re-enter the correct password. Turning Secure Function Lock on aPress Menu, 1, 7, 1. bPress a or b to choose Lock OffiOn . Press OK. cEnter your four-digit administrator password. Press OK. Turning Secure Function Lock off aPress Menu, 1, 7, 1. bPress a or b to choose Lock OniOff . Press OK. cEnter your four-digit administrator password. Press OK.
Security features31 4 Switching Users4 This setting allows you to switch between registered restricted users or Public mode when Secure Function Lock is turned on. Changing to the restricted user Mode aHold down Shift as you press Secure. bPress a or b to choose your name. Press OK. cEnter your four-digit password. Press OK. Note If you press a Mode key that is restricted, Access Denied will appear on the LCD and then the machine will ask your name. If you are a restricted user with access to this Mode, press a or b to choose your name and enter your four-digit password. Changing to the Public Mode After a restricted user has finished using the machine, it will return to the Public setting within the same time as the Mode Timer setting ( Menu, 1, 1). (See Mode Timer on page 24.) You can also exit from the restricted user mode by pressing the current Mode key you are in. Then LCD will ask you Go to Public? . Press 1 to choose 1.Yes. Memory Security (MFC-9120CN only) 4 Memory Security lets you prevent unauthorized access to the machine. While Memory Security is on, the following operations are available: „ Receiving faxes into memory (limited by memory capacity) „ Fax Forwarding (if Fax Forwarding was already on) „ Remote Retrieval (if Fax Storage was already on) While Memory Security is on, the following operations are NOT available: „ Printing received faxes „ Sending faxes „ Copying „ PC printing „ Scanning „ PC Fax Receive Note • To print the faxes in memory, turn off Memory Security. • You must turn off PC Fax Receive before you can turn on Memory Security. (See Turning off Remote Fax Options on page 69.)
Chapter 4 32 Setting up the password 4 Note • If you have already set the password, you will not need to set it, again. • If you forget the Memory Security password, please call your Brother dealer. aPress Menu, 1, 7, 1 . Security 1.Mem Security bEnter a four-digit number for the password using numbers 0–9. Press OK. cRe-enter the password when the LCD shows Verify: . Press OK. dPress Stop/Exit . Changing your memory security password4 aPress Menu, 1, 7, 1 . Security 1.Mem Security bPress a or b to choose Set Password . Press OK. cEnter your four-digit password. Press OK. dEnter a four-digit number for the new password. Press OK. eRe-enter the password when the LCD shows Verify: . Press OK. fPress Stop/Exit . Turning memory security on/off4 If you enter the wrong password when following the instructions below, the LCD will show Wrong Password . Re-enter the correct password. Turning memory security on aPress Menu, 1, 7, 1. Security 1.Mem Security bPress a or b to choose Set Security . Press OK. cEnter your registered four-digit password. Press OK. The machine goes offline and the LCD shows Secure Mode . Note If there is a power failure the data will stay in memory for up to 60 hours. Turning memory security off aPress Menu. Enter the registered four-digit password. Press OK. bMemory Security is automatically turned off and the LCD shows the date and time. Note If you enter the wrong password, the LCD shows Wrong Password and stays offline. The machine will stay in Secure Mode until the registered password is entered.
Security features33 4 Setting Lock4 Setting Lock lets you set a password to stop other people from accidentally changing your machine settings. Make a careful note of your password. If you forget it, you will have to reset the passwords stored in the machine. Please call your administrator or your Brother dealer. While Setting Lock is On, you cannot change the following settings without a password: „ Date/Time „ Station ID „ Quick Dial settings „ Mode Timer „ Paper Type „ Paper Size „ Volume „ Auto Daylight „ Ecology „ LCD Contrast „ Setting Lock „ Secure Function Lock (MFC-9320CW) „ Memory Security (MFC-9120CN) „ Dial Restriction Setting up the password4 aPress Menu, 1, 7, 2. bEnter a four-digit number for the password using numbers 0–9. Press OK. cRe-enter your password when the LCD shows Verify: . Press OK. dPress Stop/Exit . Changing your Setting Lock password4 aPress Menu, 1, 7, 2. bPress a or b to choose Set Password . Press OK. cEnter your four-digit password. Press OK. dEnter a four-digit number for the new password. Press OK. eRe-enter your new password when the LCD shows Verify:. Press OK. fPress Stop/Exit . Turning Setting Lock on/off4 If you enter the wrong password when following the instructions below, the LCD will show Wrong Password . Re-enter the correct password. Turning Setting Lock on aPress Menu, 1, 7, 2. bPress a or b to choose On. Press OK. cEnter your four-digit password. Press OK. dPress Stop/Exit . Turning Setting Lock off aPress Menu, 1, 7, 2. bEnter your four-digit password. Press OK twice. cPress Stop/Exit .
Chapter 4 34 Restricting dialling4 This feature is to prevent users from sending a fax or call to a wrong number by mistake. You can set the machine to restrict dialling by using the dial pad, One Touch and Speed Dial. If you choose Off, the machine does not restrict the dialling method. If you choose Enter # twice , the machine will prompt you to re-enter the number, and then if you re-enter the same number correctly, the machine will start dialling. If you re-enter the wrong number, the LCD will show an error message. If you choose On, the machine will restrict all fax sending and outbound calls for that dialling method. Dial pad restriction4 aPress Menu, 2, 6, 1 . bPress a or b to choose Off, Enter # twice or On. Press OK. cPress Stop/Exit . One Touch restriction4 aPress Menu, 2, 6, 2 . bPress a or b to choose Off, Enter # twice or On. Press OK. cPress Stop/Exit . Speed Dial restriction4 aPress Menu, 2, 6, 3. bPress a or b to choose Off, Enter # twice or On. Press OK. cPress Stop/Exit . Note •The Enter # twice setting will not work if you lift an external handset before entering the number. You will not be asked to re-enter the number. • The machine cannot restrict dialling from Redial/Pause . • If you chose On or Enter # twice , you cannot use the Broadcasting feature and cannot combine quick dial numbers when dialling.
Section II FaxII Sending a fax36 Receiving a fax44 Telephone and external devices50 Dialling and storing numbers57 Remote Fax Options (black & white only)66 Polling73 Printing reports76
36 5 How to fax5 Entering fax mode5 To enter fax mode press (Fax), and the key will glow blue. Sending a fax from the ADF5 Using the ADF to send your faxes is the easiest way. To cancel a fax in progress press Stop/Exit . aMake sure you are in Fax mode . bPlace your document face up, top edge first in the ADF until the LCD display changes and you feel it touch the feed rollers. cDial the fax number. (See How to dial on page 57.) dPress Mono Start or Colour Start . „ If you press Mono Start, the machine scans the pages into memory and then sends the document. „ If you press Colour Start , the machine starts dialling and sends the document in real time. Note If an Out of Memory message appears while scanning a document into memory, press Stop/Exit to cancel or Mono Start to send the scanned pages. Sending a fax from the scanner glass5 You can use the scanner glass to fax the pages of a book, or a single page at a time. The documents can be up to Letter or A4 size. Press Stop/Exit to cancel a fax in progress. aMake sure you are in Fax mode . bPlace your document face down on the scanner glass. cDial the fax number. (See How to dial on page 57.) dPress Mono Start or Colour Start . „ If you press Mono Start, the machine starts scanning the first page. Go to step e. „ If you press Colour Start , the machine starts sending. Go to step g. eAfter the machine scans the page, the LCD will prompt you to choose one of the options below: Next Page? 1.Yes 2.No(Send) „ Press 1 to send another page. Go to step f. „ Press 2 or Mono Start to send the document. Go to step g. fPlace the next page on the scanner glass, press OK. Repeat steps e and f for each additional page. Set Next Page Then Press OK Sending a fax5
Sending a fax37 5 gYour machine will automatically send the fax. Note When faxing multiple pages from the scanner glass, real time transmission should be set to Off. (See Real Time Transmission on page 41.) Faxing Letter size document from the scanner glass5 When faxing Letter size documents, you will need to set the scan glass size to Letter; otherwise, a portion of your faxes will be missing. aMake sure you are in Fax mode . bPress Menu, 1, 8, 1. cPress a or b to choose Letter. Press OK. dPress Stop/Exit . Cancelling a fax in progress5 Press Stop/Exit to cancel the fax. If you press Stop/Exit while the machine is dialling or sending, the LCD will show 1.Clear 2.Exit , press 1 to cancel the fax. Broadcasting (black & white only) 5 Broadcasting lets you send the same fax message to more than one fax number. You can include Groups, One Touch, Speed Dial numbers and up to 50 manually dialled numbers in the same broadcast. You can broadcast up to 258 different numbers. This will depend on how many groups, access codes or credit card numbers you have stored, and on how many delayed or stored faxes in memory. Note Use ( Address Book ) to help you choose numbers easily. aMake sure you are in Fax mode . bLoad your document. cEnter a number. Press OK. You can use either a One Touch, Speed Dial, a Group number, or a number manually entered using the dial pad. (See How to dial on page 57.) dRepeat step c until you have entered all the fax numbers you want to broadcast to. ePress Mono Start . After the broadcast is finished the machine will print a broadcast report to let you know the results. Note The scan profile of the One Touch, Speed Dial or Group number you chose first will be applied to the broadcast.
Chapter 5 38 Cancelling a Broadcast in progress5 aPress Menu, 2, 7. The LCD will show the Broadcast job number followed by the fax number (or name) being dialed (for example, #001 0123456789 ). bPress OK. The LCD will show the following message: #001 0123456789 1.Clear 2.Exit cPress 1 to cancel the fax number being dialed. The LCD will then show the following message: Broadcast#001 1.Clear 2.Exit dTo cancel the Broadcast, press 1. ePress Stop/Exit . Additional sending operations 5 Sending faxes using multiple settings5 Before you send a fax, you can change any combination of these settings: contrast, resolution, overseas mode, delayed fax timer, polling transmission, real time transmission or cover page settings. aMake sure you are in Fax mode . After each setting is accepted, the LCD asks if you want to enter more settings. Next 1.Yes 2.No bDo one of the following: „ To choose more settings, press 1. The LCD returns to the Setup Send menu so you can choose another setting. „ If you have finished choosing settings, press 2 and go to the next step for sending your fax.