Brother MFC 9320CW User Manual

							
Loading paper and documents19
2
Handling and using special 
paper2
The machine is designed to work well with 
most types of xerographic and bond paper. 
However, some paper variables may have an 
effect on print quality or handling reliability. 
Always test samples of paper before 
purchasing to ensure desirable performance. 
Store paper in its original packaging and keep 
it sealed. Keep the paper flat and away from 
moisture, direct sunlight and heat.
Some important guidelines when selecting 
paper are:
„ DO NOT use inkjet paper because it may 
cause a paper jam or damage your 
machine.
„ Preprinted paper must use ink that can 
withstand the temperature of the 
machine’s fusing process (200 degrees 
centigrade).
„ If you use bond paper, paper having a 
rough surface or paper that is wrinkled or 
creased, the paper may exhibit degraded 
performance.
Types of paper to avoid2
IMPORTANT
Some types of paper may not perform well 
or may cause damage to your machine.
DO NOT use paper:
• that is highly textured
• that is extremely smooth or shiny
• that is curled or warped
 
12mm  or greater curl may cause jams 
to occur.
• that is coated or has a chemical finish
• that is damaged, creased or folded
• that exceeds the recommended weight  specification in this guide
• with tabs and staples
• with letterheads using low temperature  dyes or thermography
• that is multipart or carbonless
• that is designed for inkjet printing
If you use any of the types of paper listed 
they may damage your machine. This 
damage is not covered under any Brother 
warranty or service agreement.
 
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Chapter 2
20
Envelopes2
Most envelopes will be suitable for your 
machine. However, some envelopes may 
have feed and print-quality problems 
because of the way they have been made. A 
suitable envelope should have edges with 
straight, well-creased folds and the leading 
edge should not be thicker than two sheets of 
paper. The envelope should lie flat and not be 
of baggy or flimsy construction. You should 
buy quality envelopes from a supplier who 
understands that you will be using the 
envelopes in a laser machine.
Envelopes can only be fed from the Manual 
feed slot. We recommend that you print a test 
envelope to make sure the print results are 
what you want before you print or purchase a 
large quantity of envelopes.
Check the following: „ Envelopes should have a lengthwise 
sealing flap.
„ The sealing flaps should be folded crisply 
and correctly (irregularly cut or folded 
envelopes may cause paper jams).
„ Envelopes should consist of two layers of 
paper in the area circled in the figure 
below.
 
1 Feeding direction
„Envelope joints that are sealed by the 
manufacturer should be secure.
„ We recommend that you do not print 
within 15 mm of the edges of envelopes.
Types of envelopes to avoid2
IMPORTANT
DO NOT use envelopes:
• that are damaged, curled, wrinkled or  an unusual shape
• that are extremely shiny or textured
• with clasps, staples, snaps or tie  strings
• with self-adhesive closures
• that are of a baggy construction
• that are not sharply creased
• that are embossed (have raised writing  on them)
• that were previously printed by a  laser/LED machine
• that are pre-printed on the inside
• that cannot be arranged neatly when  stacked
• that are made of paper that weighs  more than the paper weight 
specifications for the machine
• with edges that are not straight or  consistently square
• with windows, holes, cut-outs or  perforations
• with glue on surface as shown in figure  below
 
• with double flaps as shown in figure below
 
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Loading paper and documents21
2
• with sealing flaps that have not been folded at purchase
• with sealing flaps as shown below
 
• with each side folded as shown below
 
If you use any of the types of envelopes 
listed above, they may damage your 
machine. This damage may not be 
covered under any Brother warranty or 
service agreement.
Occasionally you may experience paper 
feed problems caused by the thickness, 
size and flap shape of the envelopes you 
are using.
 
Labels2
The machine will print on most types of labels 
designed for use with a laser machine. Labels 
should have an adhesive that is acrylic-based 
since this material is more stable at the high 
temperatures in the fuser unit. Adhesives 
should not come in contact with any part of 
the machine, because the label stock may 
stick to the drum unit or rollers and cause 
jams and print quality problems. No adhesive 
should be exposed between the labels. 
Labels should be arranged so that they cover 
the entire length and width of the sheet. Using 
labels with spaces may result in labels 
peeling off and causing serious jams or print 
problems.
All labels used in this machine must be able 
to withstand a temperature of 200 degrees 
centigrade for a period of 0.1 seconds.
Label sheets should not exceed the paper 
weight specifications described in this User’s 
Guide. Labels exceeding this specification 
may not feed or print correctly and may cause 
damage to your machine.
Labels must be fed from the manual feed slot 
only.
Types of labels to avoid2
Do not use labels that are damaged, curled, 
wrinkled or an unusual shape.
 
IMPORTANT
DO NOT feed part used label sheets. The 
exposed carrier sheet will damage your 
machine.
 
 
						

							
Chapter 2
22
Loading documents2
Using the automatic 
document feeder (ADF)2
The ADF can hold up to 35 pages and feeds 
each sheet individually. Use standard 
80 g/m
2 paper and always fan the pages 
before putting them in the ADF.
Recommended environment2
IMPORTANT
• DO NOT leave thick documents on the  scanner glass. If you do this, the ADF may 
jam.
• DO NOT use paper that is curled,  wrinkled, folded, ripped, stapled, paper-
clipped, pasted or taped.
• DO NOT use cardboard, newspaper or  fabric.
• To avoid damaging your machine while  using the ADF, DO NOT pull on the 
document while it is feeding.
 
Note
To scan documents that are not suitable 
for the ADF, see  Using the scanner glass  
on page 23.
 
„ Make sure documents with correction fluid 
or written with ink are completely dry.
„ Documents to be faxed must be from 
147.3 to 215.9 mm wide and from 147.3 to 
356 mm long, and of a standard 
weight [80 g/m
2].
aUnfold the ADF document output 
support flap (1) and the ADF support 
flap (2).
 
bFan the pages well.
cPlace your document  face up, top edge 
first  in the ADF until the LCD display 
message changes and you feel it touch 
the feed rollers.
dAdjust the paper guides (1) to fit the 
width of your document.
 
Temperature: 20 to 30 °C
Humidity: 50% - 70%
Paper: Xerox Premier TCF 80 g/m
2 or Xerox 
Business 80 g/m
2
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Loading paper and documents23
2
Using the scanner glass2
You can use the scanner glass to fax, copy or 
scan pages of a book one page at a time.
Documents can be up to 215.9 mm wide and 
297 mm long.
Note
To use the scanner glass, the ADF must 
be empty.
 
aLift the document cover.
bUsing the document guidelines on the 
left and top, place the document face 
down in the upper left corner of the 
scanner glass.
 
 
cClose the document cover.
IMPORTANT
If the document is a book or is thick do not 
slam the cover or press on it.
 
 
						

							
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3
Mode Timer3
The machine has three mode keys on the 
control panel: Fax, Scan , and  Copy. 
You can set how much time the machine 
takes after the last Copy or Scan operation to 
return to Fax mode. If you choose  Off, the 
machine will stay in the mode you used last. 
This setting also sets the time the machine 
will change from individual user to the Public 
mode when using Secure Function Lock. 
(See  Switching Users  on page 31.)
 
aPress Menu, 1, 1.
bPress  a or  b to choose  0 Sec, 
30 Secs , 1 Min , 2 Mins , 5 Mins  or 
Off .
Press  OK.
cPress  Stop/Exit .
Paper settings3
Paper Type3
Set up the machine for the type of paper you 
are using. This will give you the best print 
quality.
aPress Menu, 1, 2, 1.
bPress  a or  b to choose  Thin, Plain , 
Thick , Thicker  or 
Recycled Paper .
Press  OK.
cPress  Stop/Exit .
Paper Size3
You can use ten sizes of paper for printing 
copies: A4, Letter, Legal, Executive, A5, 
A5 L, A6, B5, B6 and Folio and four sizes for 
printing faxes: A4, Letter, Legal or 
Folio (215.9 mm ×330.2 mm). 
When you change the size of paper in the 
tray, you will also need to change the setting 
for paper size at the same time so your 
machine can fit the document or an incoming 
fax on the page.
aPress  Menu, 1, 2, 2.
bPress  a or  b to choose  A4, Letter , 
Legal , Executive , A5 , A5 L , A6 , B5 , 
B6  or  Folio .
Press  OK.
cPress  Stop/Exit .
General Setup3
 
						

							
General Setup25
3
Volume settings3
Ring volume3
You can choose a range of ring volume 
levels, from High to Off .
While in Fax mode press   or   to adjust 
the volume level. The LCD will show the 
current setting, and each key press will 
change the volume to the next level. The 
machine will keep the new setting until you 
change it.
You can also change the ring volume through 
the menu:
aPress  Menu, 1, 3,  1.
bPress  a or  b to choose  Off, Low , Med  or 
High .
Press  OK.
cPress  Stop/Exit .
Beeper volume3
When the beeper is on, the machine will beep 
when you press a key, make a mistake, or 
after you send or receive a fax. You can 
choose a range of volume levels, from  High 
to  Off .
aPress  Menu, 1, 3,  2.
bPress  a or  b to choose  Off, Low , Med  or 
High .
Press  OK.
cPress  Stop/Exit .
Speaker volume3
You can choose a range of speaker volume 
levels, from  High to Off .
aPress  Menu, 1, 3,  3.
bPress  a or  b to choose  Off, Low , Med  or 
High .
Press  OK.
cPress  Stop/Exit .
 
						

							
Chapter 3
26
Automatic daylight 
savings time
3
You can set the machine to change 
automatically for Daylight Savings Time. It 
will set itself forward one hour in the Spring, 
and back one hour in the Autumn.
aPress  Menu, 1, 4.
bPress  a or  b to choose  On or  Off .
Press  OK.
cPress  Stop/Exit .
Ecology features3
Toner Save3
You can save toner using this feature. When 
you set Toner Save to  On, prints appear 
lighter. The default setting is  Off.
a Press  Menu, 1,  5, 1.
bPress  a or  b to choose  On or  Off .
Press  OK.
cPress  Stop/Exit .
Note
We do not recommend Toner Save for 
printing Photo or Greyscale images.
 
 
						

							
General Setup27
3
Sleep Time3
The Sleep Time setting can reduce power 
consumption by turning off the fuser while the 
machine is idle.
You can choose how long the machine must 
be idle before it goes into sleep mode. When 
the machine receives a fax, computer data, or 
makes a copy, the timer will be reset. The 
default setting is 005 minutes.
While the machine is in sleep mode the LCD 
will display Sleep. When printing or copying 
in sleep mode, there will be a short delay 
while the fuser warms up.
aPress  Menu, 1, 5,  2.
bEnter the length of time the machine is 
idle before entering sleep mode.
Press  OK.
cPress  Stop/Exit .
LCD Contrast3
You can change the contrast to make the 
LCD look lighter or darker.
aPress Menu, 1, 6.
bPress  a to make the LCD darker. Or, 
press  b to make the LCD lighter.
Press  OK.
cPress  Stop/Exit .
 
						

							
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4
Secure Function Lock 2.0 
(MFC-9320CW only)
4
Secure Function Lock lets you restrict Public 
access to the following machine functions:„ Fax Tx
„ Fax Rx
„ Copy
„ Scan
„ USB Direct
„ PC Print
„ Color Print
This feature also prevents users from 
changing the Default settings of the machine 
by limiting access to the Menu settings.
Before using the security features you must 
first enter an administrator password.
Access to restricted operations can be 
enabled by creating a restricted user. 
Restricted users must enter a user password 
to use the machine.
Make a careful note of your password. If you 
forget it, you will have to reset the password 
stored in the machine. For information about 
how to reset the password call your Brother 
dealer for service.
Note
• Secure Function Lock can be set manually  at the control panel or by using Web 
Based Management. We recommend 
using Web Based Management to 
configure this feature. For more 
information, see the  Network User’s 
Guide  on the CD-ROM.
• Only administrators can set limitations  and make changes for each user.
• When Secure Function Lock is on, you  can only use  1.Contrast  and 
6.Polled TX , 7.Coverpg Setup  
under  2.Setup Send  in the Fax menu.
If Fax Tx is disabled, you cannot use any 
function in the Fax menu.
• Polling Receive is enabled only when both  Fax Tx and Fax Rx are enabled.
 
Setting the password for the 
administrator 4
The password you set in these steps is for the 
administrator. This password is used to set 
up users and to turn Secure Function Lock on 
or off. (See  Setting up restricted users  
on page 30 and  Turning Secure Function 
Lock on/off  on page 30.)
aPress Menu, 1, 7, 1.
bEnter a four-digit number for the 
password using numbers 0–9.
Press OK.
cRe-enter the password when the LCD 
shows  Verify: .
Press OK.
dPress  Stop/Exit .
Security features4