Brother MFC 9320CW User Manual

							
Dialling and storing numbers59
8
Storing One Touch Dial 
numbers8
Your machine has 4 One Touch keys where 
you can store 8 fax or telephone numbers for 
automatic dialling. To access numbers 5 to 8, 
hold down 
Shift as you press the One Touch 
key.
 
aPress the One Touch key where you 
want to store the number.
If a number is not stored there, the LCD 
shows  Register Now? .
Press  1 to choose  Yes.
bEnter the phone or fax number (up to 
20 characters).
Press  OK.
cChoose one of the following:
„ Enter the name using the dial pad 
(up to 15 characters). Use the chart 
on  Entering text  on page 204 to help 
you enter letters.
Press  OK.
„ Press  OK to store the number 
without a name.
dIf you want to save a fax resolution along 
with the number, choose one of the 
following:
„ To store the fax resolution, press  a or 
b  to select  Std, Fine , S.Fine  or 
Photo .
Press  OK.
„ Press  OK if you don’t want to change 
the default resolution.
If you downloaded I-FAX, Fax/Tel and 
E-mail options
aPress the One Touch key where you 
want to store the number.
If a number is not stored there, the LCD 
shows  Register Now? .
Press  1 to choose  Yes.
bPress  a or  b to select  Fax/Tel , E-Mail  
or  IFAX .
Press  OK.
cChoose one of the following:
„ Enter the telephone or fax number 
(up to 20 characters) if you selected 
Fax/Tel .
Press  OK.
„ Enter the E-mail address (up to 
60 characters) if you selected 
E-Mail  or IFAX . Use the chart on 
Entering text  on page 204 to help 
you enter letters.
Press  OK.
Note
If you selected  E-Mail and save the 
E-mail address, you can only use the 
E-mail address when you are in Scan 
mode. If you selected  IFAX and save the 
E-mail address, you can only use the 
E-mail address when you are in Fax 
mode.
 
 
						

							
Chapter 8
60
dChoose one of the following: „ Enter the name using the dial pad 
(up to 15 characters).
Press  OK.
„ Press  OK to store the number or 
E-mail address without a name.
eIf you want to save a fax/scan resolution 
along with the number, choose one of 
the following:
„ If you selected  Fax/Tel in stepb, 
press  a or  b to select  Std, Fine , 
S.Fine  or Photo .
Press  OK.
„ If you selected  E-Mail in stepb, 
press  a or  b to select  Color100dpi , 
Color200dpi , Color300dpi , 
Color600dpi , Gray100dpi , 
Gray200dpi , Gray300dpi , 
B&W200dpi  or B&W200x100 .
Press  OK and then go to step f.
„ If you selected  IFAX in step b, 
press  a or  b to select  Std
, Fine
 or 
Photo .
Press  OK.
„ Press  OK if you dont want to change 
the default resolution.
fIf you selected Black & White in step e, 
select the file format (TIFF, PDF or 
Secure PDF) that will be used to send to 
your PC. If you selected Gray or Color in 
step e, select the file format (PDF, 
Secure PDF, JPEG, or XPS) that will be 
used to send to your PC.
Press  OK.
Note
• When you do a broadcast and you have 
saved a scan profile along with the 
number, the scan profile of the 
One Touch, Speed Dial or Group number 
you chose first will be applied to the 
broadcast.
• You can also store the number by  pressing  Menu, 2, 3, 1 .
 
Storing Speed Dial numbers8
You can store your frequently used numbers 
as Speed Dial numbers, so that when you dial 
you will only have to press a few keys 
(( Address Book ), the three-digit number 
and  Mono Start  or Colour Start ). The 
machine can store 200 Speed Dial numbers 
(001 - 200).
aPress ( Address Book ) and enter a 
three-digit Speed Dial location number 
(001-200).
If a number is not stored there, the LCD 
shows  Register Now? .
Press  1 to choose  Yes.
bEnter the phone or fax number (up to 
20 characters).
Press  OK.
cChoose one of the following:
„ Enter the name using the dial pad 
(up to 15 characters). Use the chart 
on  Entering text  on page 204 to help 
you enter letters.
Press  OK.
„ Press  OK to store the number 
without a name.
dIf you want to save a fax resolution along 
with the number, choose one of the 
following:
„ To store the fax resolution, press  a or 
b  to select  Std, Fine , S.Fine  or 
Photo .
Press  OK.
„ Press  OK if you don’t want to change 
the default resolution.
 
						

							
Dialling and storing numbers61
8
If you downloaded I-FAX, Fax/Tel and 
E-mail options
aPress (Address Book ) and enter a 
three-digit Speed Dial location number 
(001-200).
If a number is not stored there, the LCD 
shows  Register Now? .
Press  1 to choose  Yes.
bPress  a or  b to select  Fax/Tel , E-Mail  
or  IFAX .
Press  OK.
cChoose one of the following:
„ Enter the telephone or fax number 
(up to 20 characters) if you selected 
Fax/Tel .
Press  OK.
„ Enter the E-mail address (up to 
60 characters) if you selected 
E-Mail  or IFAX . Use the chart on 
Entering text  on page 204 to help 
you enter letters.
Press  OK.
Note
If you selected  E-Mail and save the 
E-mail address, you can only use the 
E-mail address when you are in Scan 
mode. If you selected  IFAX and save the 
E-mail address, you can only use the 
E-mail address when you are in Fax 
mode.
 
dChoose one of the following:
„ Enter the name using the dial pad 
(up to 15 characters).
Press  OK.
„ Press  OK to store the number or 
E-mail address without a name.
eIf you want to save a fax/scan resolution 
along with the number, choose one of 
the following:
„ If you selected  Fax/Tel in stepb, 
press  a or  b to select  Std, Fine , 
S.Fine  or Photo .
Press  OK.
„ If you selected  E-Mail in stepb, 
press  a or  b to select  Color100dpi , 
Color200dpi , Color300dpi , 
Color600dpi , Gray100dpi , 
Gray200dpi , Gray300dpi , 
B&W200dpi  or B&W200x100 .
Press  OK and then go to step f.
„ If you selected  IFAX in step b, 
press  a or  b to select  Std, Fine  or 
Photo .
Press  OK.
„ Press  OK if you dont want to change 
the default resolution.
fIf you selected Black & White in step e, 
select the file format (TIFF, PDF or 
Secure PDF) that will be used to send to 
your PC. If you selected Gray or Color in 
step e, select the file format (PDF, 
Secure PDF, JPEG, or XPS) that will be 
used to send your PC.
Press  OK.
Note
• When you do a broadcast and you have 
saved a scan profile along with the 
number, the scan profile of the 
One Touch, Speed Dial or Group number 
you chose first will be applied to the 
broadcast.
• You can also store the number by  pressing  Menu, 2, 3,  2.
 
 
						

							
Chapter 8
62
Changing One Touch and 
Speed Dial numbers8
If you try to store a One Touch or Speed Dial 
number over an existing number, the LCD will 
show the name or number already stored 
there. If your machine has a scheduled job or 
you have set a fax forwarding number, the 
LCD will ask you if you want to change the 
number.
aDo one of the following: „ To change a stored One Touch 
number, press  Menu, 2, 3,  1.
Press  OK.
 
OneTouchDial
Select One Touch
Choose the One Touch number you 
want to change. „ To change a stored Speed Dial 
number, press  Menu, 2, 3,  2.
Press  OK.
 
Speed Dial
Speed Dial? #
Choose the Speed Dial number you 
want to change, then press  OK.
bDo one of the following:
„ To change the stored number, 
press 1.
„ To exit without making a change, 
press  2.
 
#005:MIKE
1.Change 2.Exit
cEnter a new number or character.
Press  OK.
dPress  d or  c to position the cursor under 
the character you want to change, and 
then press  Clear/Back  to delete it. 
Repeat for each character you want to 
delete.
eIf you want to save a fax resolution along 
with the number, choose one of the 
options below:
„ To store the fax resolution, press  a or 
b  to select  Std, Fine , S.Fine  or 
Photo .
Press  OK.
„ Press  OK if you don’t want to change 
the default resolution.
fPress  Stop/Exit .
If you downloaded I-FAX, Fax/Tel and 
E-mail options
aDo one of the following: „ To change a stored One Touch 
number, press  Menu, 2, 3,  1.
Press  OK.
 
One Touch Dial
Select One Touch
Choose the One Touch number you 
want to change.
„ To change a stored Speed Dial 
number, press  Menu, 2, 3,  2.
Press  OK.
 
Speed Dial
Speed Dial? #
Choose the Speed Dial number you 
want to change then press  OK.
bDo one of the following:
„ To change the stored number, 
press 1.
„ To exit without making a change, 
press  2.
 
#005:MIKE
1.Change 2.Exit
cPress  a or  b to select  Fax/Tel , E-Mail  
or  IFAX .
Press  OK.
 
						

							
Dialling and storing numbers63
8
dEnter a new number or character.
Press OK.
ePress  d or  c to position the cursor under 
the character you want to change, and 
then press  Clear/Back  to delete it.
Repeat for each character you want to 
delete.
fFollow the directions beginning in 
step e in Storing One-Touch dial 
numbers and Storing Speed-Dial 
numbers. (See  Storing One Touch Dial 
numbers  on page 59 and  Storing Speed 
Dial numbers  on page 60.)
Setting up Groups for 
Broadcasting8
If you often want to send the same fax 
message to many fax numbers you can set 
up a group.
Groups are stored on a One Touch key or a 
Speed Dial number. Each group uses up a 
One Touch key or a Speed Dial location. You 
can then send the fax message to all the 
numbers stored in a group just by pressing a 
One Touch key or entering a Speed Dial 
number, and then pressing  Mono Start.
Before you can add numbers to a group, you 
need to store them as One Touch or Speed 
Dial numbers. You can have up to 20 small 
groups, or you can assign up to 207 numbers 
to one large group.
aPress  Menu, 2, 3,  3.
bChoose the One Touch key or Speed 
Dial location where you want to store the 
group.
„ Press a One Touch key.
„ Press ( Address Book ) and then 
enter the three-digit Speed Dial 
location.
Press  OK.
cUse the dial pad to enter a group 
number (01 to 20).
Press  OK.
dTo add One Touch or Speed Dial 
numbers follow the instructions below:
„ For One Touch numbers, press the 
One Touch keys one after the other.
„ For Speed Dial numbers, press 
(Address Book ) and then enter 
the three-digit Speed Dial location.
The LCD will display your chosen One 
Touch numbers with a  l and Speed Dial 
numbers with a # (for example  l006, 
#009).
 
						

							
Chapter 8
64
ePress  OK when you have finished 
adding numbers.
fDo one of the following:
„ Enter the name using the dial pad 
(up to 15 characters). Use the chart 
on  Entering text  on page 204 to help 
you enter letters.
Press  OK.
„ Press  OK to store the group without 
a name.
gIf you want to save a fax resolution along 
with the number, choose one of the 
options below:
„ To store the fax resolution, press  a or 
b  to select  Std, Fine , S.Fine  or 
Photo .
Press  OK.
„ Press  OK if you do not want to 
change the default resolution.
hDo one of the following:
„ To store another group for 
broadcasting, go to step b.
„ To finish storing groups for 
broadcasting, press  Stop/Exit. If you downloaded I-FAX, Fax/Tel and 
E-mail options
aPress 
Menu, 2, 3, 3.
bChoose an empty location where you 
want to store the group in one of the 
following ways:
„ Press a One Touch key.
„ Press ( Address Book ) and then 
enter the three-digit Speed Dial 
location.
Press  OK.
cUse the dial pad to enter a group 
number (01 to 20).
Press  OK.
dPress  a or  b to select  Fax/IFAX  or 
E-Mail .
Press  OK.
eTo add One Touch or Speed Dial 
numbers follow the instructions below:
„ For One Touch numbers, press the 
One Touch keys one after the other. 
„ For Speed Dial numbers, press 
(Address Book ) and then enter 
the three-digit Speed Dial location.
The LCD will display your chosen One 
Touch numbers with a  l and Speed Dial 
numbers with a # (for example  l006, 
#009).
fPress  OK when you have finished 
adding numbers.
gDo one of the following:
„ Enter the name using the dial pad 
(up to 15 characters). Use the chart 
on  Entering text  on page 204 to help 
you enter letters.
Press  OK.
„ Press  OK to store the group without 
a name.
 
						

							
Dialling and storing numbers65
8
hYou can save a fax/scan resolution 
along with the number. Do one of the 
following:„ If you selected  Fax/IFAX in stepd, 
press  a or  b to select  Std, Fine , 
S.Fine  or Photo .
Press  OK.
„ If you selected  E-Mail in stepd, 
press  a or  b to select  Color100dpi , 
Color200dpi , Color300dpi , 
Color600dpi , Gray100dpi , 
Gray200dpi , Gray300dpi , 
B&W200dpi  or B&W200x100 .
Press  OK.
„ Press  OK if you dont want to change 
the default resolution.
Note
If you have selected Fax/IFAX in step d 
and added One-Touch or Speed-Dial 
numbers that are stored as I-Fax, you 
cannot select  S.Fine.
 
iIf you selected Black & White in step h, 
select the file format (TIFF, PDF or 
Secure PDF) that will be used to send to 
your PC. If you selected Gray or Color in 
step h, select the file format (PDF, 
Secure PDF, JPEG or XPS) that will be 
used to send your PC.
Press  OK.
Note
Fax Broadcasting is for black & white only.
 
Combining quick dial 
numbers8
You can combine more than one Quick Dial 
number when you dial. This feature may be 
useful if you need to dial an access code for 
a cheaper rate from another long distance 
carrier.
For example, you might have stored ‘555’ on 
Speed Dial #003 and ‘7000’ on Speed Dial 
#002. You can use them both to dial 
‘555-7000’ if you press the following keys:
Press ( Address Book ), 003 .
Press ( Address Book ), 002  and 
Mono Start  or Colour Start .
Numbers can be added manually by entering 
them on the dial pad:
Press ( Address Book ), 003 , 7001  (on the 
dial pad), and  Mono Start or Colour Start .
This would dial ‘555–7001’. You can also add 
a pause by pressing  Redial/Pause key.
Tone or Pulse8
If you have a Pulse dialling service, but need 
to send Tone signals (for example, for 
telephone banking), follow the instructions 
below. If you have Touch Tone service, you 
will not need this feature to send tone signals.
aLift the handset of the external 
telephone.
bPress # on the machine’s control panel. 
Any digits dialled after this will send tone 
signals.
When you hang up, the machine will 
return to the Pulse dialling service.
 
						

							
66
9
Remote Fax Options ARE NOT available for 
colour fax.
Remote Fax Options let you receive faxes 
while you are away from the machine.
You can use only one Remote Fax Option at 
a time.
Fax Forwarding9
The Fax Forwarding feature lets you 
automatically forward your received faxes to 
another machine. If you choose Backup Print 
On, the machine will also print the fax.
aPress  Menu, 2, 5, 1 .
bPress  a or  b to choose  Fax Forward .
Press OK.
The LCD will ask you to enter the fax 
number you want your faxes to be 
forwarded to.
cEnter the forwarding number (up to 
20 digits).
Press OK.
Note
You can also enter an E-mail address if 
your machine has been configured for the 
Internet Fax feature. (For details about 
Internet Fax, see the  Network User’s 
Guide  on the CD-ROM. For information 
about Fax Forward to E-mail, see the 
Brother Solutions Center at 
http://solutions.brother.com/
.)
 
dPress  a or  b to choose  On or  Off .
Press  OK.
 
Backup Print
On
ePress  Stop/Exit .
IMPORTANT
If you choose Backup Print On, the 
machine will also print the fax at your 
machine so you will have a copy. This is a 
safety feature in case there is a power 
failure before the fax is forwarded or a 
problem at the receiving machine. The 
machine can store faxes for up to 60 hours 
if there is a power failure.
 
Remote Fax Options 
(black & white only)
9
 
						

							
Remote Fax Options (black & white only)67
9
Fax Storage9
The Fax Storage feature lets you store your 
received faxes in the machine’s memory. You 
can retrieve stored fax messages from a fax 
machine at another location using the remote 
retrieval commands. (See Retrieving fax 
messages  on page 70.) Your machine will 
automatically print a copy of the stored fax.
aPress  Menu, 2, 5,  1.
bPress  a or  b to choose  Fax Storage .
Press OK.
cPress  Stop/Exit .
Note
If Fax Storage  is turned on your 
machine cannot receive a colour fax 
unless the sending machine converts it to 
black & white.
 
PC Fax Receive9
If you turn on the PC Fax Receive feature 
your machine will store received faxes in 
memory and send them to your PC 
automatically. You can then use your PC to 
view and store these faxes.
Even if you have turned off your PC (at night 
or the weekend, for example), your machine 
will receive and store your faxes in its 
memory. The LCD will show the number of 
stored faxes received, for example: 
PC Fax Msg:001
When you start your PC and the PC Fax 
Receiving software runs, your machine 
transfers your faxes to your PC automatically.
To transfer the received faxes to your PC you 
must have the PC-FAX Receiving software 
running on your PC. (For details, see  PC-FAX 
receiving  in the Software User’s Guide  on the 
CD-ROM.)
aPress  Menu, 2, 5,  1.
bPress  a or  b to choose 
PC Fax Receive .
Press OK.
cPress  a or  b to choose   or your 
computer name if the machine is 
connected to a network.
Press OK.
dPress  a or  b to choose  On or  Off . 
Backup Print
Off
Press OK.
ePress  Stop/Exit .
 
						

							
Chapter 9
68
IMPORTANT
If you choose Backup Print On, the 
machine will also print the fax at your 
machine so you will have a copy. This is a 
safety feature in case there is a power 
failure before the fax is forwarded or a 
problem at the receiving machine. The 
machine can store faxes for up to 60 hours 
if there is a power failure.
 
Note
• Before you can set up PC Fax Receive  you must install the MFL-Pro Suite 
software on your PC. Make sure your PC 
is connected and turned on. (For details 
see  PC-FAX receiving  in the Software 
User’s Guide  on the CD-ROM.)
• If your machine has a problem and is  unable to print faxes in memory, you can 
use this setting to transfer your faxes to a 
PC. (For details, see  Error and 
maintenance messages  on page 132.)
• PC Fax Receive is not supported in Mac  OS. (See  PC-FAX receiving  in the 
Software User’s Guide  on the CD-ROM.) 
 
Changing Remote Fax 
Options
9
If received faxes are left in your machine’s 
memory when you change to another 
Remote Fax Option, the LCD will ask you the 
following message:
 
Erase All Doc?
1.Yes 2.No
or
 
Print All Fax?
1.Yes 2.No
„ If you press  1, faxes in the memory will be 
erased or printed before the setting 
changes. If a backup copy has already 
been printed it will not be printed again.
„ If you press  2, faxes in the memory will not 
be erased or printed and the setting will be 
unchanged.
If received faxes are left in the machine’s 
memory when you change to 
PC Fax Receive  from another remote fax 
option ( Fax Forward  or Fax Storage ), 
the LCD will ask you the following message:
 
Send Fax to PC?
1.Yes 2.No
„ If you press  1, faxes in the memory will be 
sent to your PC before the setting 
changes. 
„ If you press  2, faxes in the memory will not 
be erased or transferred to your PC and 
the setting will be unchanged.