Brother Mfc 5100c Multifunction Owners Manual

							AUTO DIAL NUMBERS AND DIALING OPTIONS   7 - 6
Pause
Press Redial/Pause to insert a 3.5 second pause between numbers. If you are 
dialing overseas, you can press Redial/Pause as many times as needed to 
increase the length of the pause. 
Fax Redial
If you’re sending a fax manually and the line is busy, press Redial/Pause to 
try again. Anytime you want to make a second call to the last number dialed, 
press Redial/Pause to save time.
If you’re sending a fax automatically and the line is busy, the MFC will redial 
automatically up to three times at five minute intervals.
Tone/Pulse (For Canada Only)
If you have Pulse dialing service, but need to send tone signals (for example, for 
telephone banking), follow the directions below. If you have Touch Tone 
service, you will not need this feature to send tone signals.
1Lift the handset of an external phone.
2Press #. Any digits dialed after this send tone signals.
3When you hang up, the MFC returns to pulse dialing service. 
						

							8 - 1   REMOTE FAX OPTIONS  (NOT AVAILABLE FOR COLOR FAX)
8
8Remote Fax Options 
(Not Available for Color Fax)
Fax Forwarding/Paging
Programming a Fax Forwarding Number
When Fax Forwarding is set to ON, your MFC stores the received fax in 
memory. Then it dials the fax number you’ve programmed and forwards the fax 
message.
1Press Menu/Set, 2, 5, 1.
2Press  until the LCD shows 
FAX FORWARD?, and then press 
Menu/Set. 
3The LCD prompts you to enter the fax 
number where faxes will be forwarded. 
Enter the forwarding number (up to 20 
digits), and then press Menu/Set. 
4Press Stop/Exit.
Programming Your Pager Number
When Paging is selected, your MFC dials the pager number you’ve programmed, 
and then dials your Personal Identification Number (PIN); this activates your 
pager so you will know that you have a fax message in the memory.
1Press Menu/Set, 2, 5, 1.
2Press  until the LCD shows 
PAGING?, and then press Menu/Set. 
3Enter your pager phone number (up to 20 
digits) followed by # #, and then press 
Menu/Set.  Do not include the area code 
if it is the same as that of your MFC. 
For example, 1 8 0 0 5 5 5 1 2 3 4 # #. 
You cannot use Paging and Fax Forwarding at the same time. 
You cannot use Paging and Fax Forwarding when Fax Storage is set to OFF.
1.FAX FWD/PAGING
or
FWD#:
1.FAX FWD/PAGING
or
PAG#: 
						

							REMOTE FAX OPTIONS  (NOT AVAILABLE FOR COLOR FAX)   8 - 2
4If your pager requires a PIN, enter the PIN, press #, press Redial/Pause, enter 
your MFC telephone number followed by # #, and then press Menu/Set.
For example, 1 2 3 4 5 # Redial/Pause 1 8 0 0 5 2 1 2 8 4 6 # #
—OR—
If you do not need a PIN, press Redial/Pause, enter the fax number of your 
MFC followed by # #, and then press Menu/Set. 
For example, Redial/Pause 1 8 0 0 5 2 1 2 8 4 6 # #
5Press Stop/Exit.
Setting Fax Storage
If you set Fax Storage to ON, you will be able to retrieve fax messages from 
another location using Fax Forwarding, Paging, or Remote Retrieval functions.  
The LCD will indicate when you have a fax stored in memory. 
1Press Menu/Set, 2, 5, 2.  The LCD 
prompts you to choose a fax setting.
2Press  to select ON (or OFF), 
and then press Menu/Set.
3Press Stop/Exit.
Backup Print
If you’ve set FAX STORAGE to ON, your MFC automatically prints faxes as 
they are received into memory. This is a safety feature in case the power goes 
out so you won’t lose your messages.
You cannot change a Paging number or PIN remotely.
If there are faxes in memory when you 
turn the Fax Storage OFF, the LCD 
prompts you to erase any faxes in 
memory.
If you press 1, all fax data is erased and Fax Storage is turned off.  If you press 
2, data is not erased and Fax Storage remains on.
(See 
Printing a Fax in Memory, page 5-4.)
2.FAX STORAGE
or







 
						

							8 - 3   REMOTE FAX OPTIONS  (NOT AVAILABLE FOR COLOR FAX)
Changing Remote Retrieval Access Code
Enter your Remote Access Code when the MFC picks up your call, so you can 
access features remotely.  The access code is preset to 1 5 9  , but you can 
change this. (See 
Operation from Extension Telephone, page 5-4.)
1Press Menu/Set, 2, 5, 3.
2Enter a three-digit number from 000 to 
999, and then press Menu/Set. The “” cannot be changed. (Do not use the 
same digits that appear in your Fax Receive Code or Telephone Answer Code.)
3Press Stop/Exit.
Remote Retrieval
You can call your MFC from any fax machine using touch tone, then use the 
Remote Retrieval Access Code and other button presses to retrieve fax 
messages. Cut out the Remote Retrieval Access Card on the last page and keep 
it in your wallet as an aid.
Using Remote Retrieval Access Code
1Dial your fax number from a fax machine using touch tone.
2When your MFC answers, immediately enter your Remote Retrieval Access 
Code (1 5 9  ).
3The MFC signals the kinds of messages received:
1 long beep — Fax message(s)
No long beeps — No messages
4The MFC prompts you with two short beeps to enter a command.  If you wait 
longer than 30 seconds to enter a command, the MFC hangs up.  If you enter an 
invalid command, the MFC beeps three times.
5Press 9 0 to reset the MFC when you’re finished.
6Hang up.
NoteIf your MFC is set to MANUAL mode, you can access it by waiting about 2 
minutes, and then entering the Remote Retrieval Access Code within 30 
seconds.
3.REMOTE ACCESS 
						

							REMOTE FAX OPTIONS  (NOT AVAILABLE FOR COLOR FAX)   8 - 4
Remote Commands
Follow the commands below to access features remotely. When you call the 
MFC and enter your Remote Retrieval Access Code (1 5 9  ), the system will 
signal you with two short beeps to enter a remote command.
Remote Commands Operation Details
95 Change Fax Forwarding
/Paging setting
1    OFF If you hear one long beep, the change is accepted. If you hear three 
short beeps, you cannot change it because the conditions have not 
been met (Example: registering paging number). You can register 
your fax forwarding number by using 4. FAX FWD NO. (see page 
8-5). Once you have registered the number, the MFC will change 
automatically to FAX FWD:ON mode. 2  Fax Forwarding
3  Paging
4  FAX FWD No.
6  Fax Storage ON You can turn FAX STORAGE to ON or OFF.
7  Fax Storage OFF
96 Retrieve a fax
2  Retrieve all faxes Enter the number of a remote fax machine to receive stored fax 
message(s). (See page 8-5.)
3  Erase faxes from the memory If you hear one long beep, you can erase fax messages from the 
memory.
97 Check the Receiving Status
1  FAX You can check whether your MFC has received any faxes. If yes, 
you will hear one long beep. If no, you will hear three short beeps.
98 Change the Receive Mode
1  EXT.TEL/TAD If you hear one long beep, you can change the Receive Mode. 
If you hear three short beeps, you cannot change it.
2  FAX ONLY
90Exit After a long beep, you can exit Remote Retrieval. 
						

							8 - 5   REMOTE FAX OPTIONS  (NOT AVAILABLE FOR COLOR FAX)
Retrieving Fax Messages
1Dial your fax number.
2When you hear the beep, immediately enter your Remote Retrieval Access Code 
(1 5 9 ).
3As soon as you hear two short beeps, use the dial pad to press 9 6 2.
4Using the dial pad, enter the number of the remote fax machine where you want 
your fax messages forwarded (up to 20 digits) followed by # #.
5After you hear your MFC beep, hang up and wait.
Your MFC calls the remote fax machine. The remote fax machine prints your 
fax messages.
Changing Fax Forwarding Number
You can change the default setting of your fax forwarding number from a 
remote fax machine.
1Dial your fax number.
2When you hear the beep, immediately enter your Remote Retrieval Access Code 
(1 5 9 ).
3When you hear two short beeps, use the dial pad to press 9 5 4.
4Enter the new number of the remote fax machine where you want your fax 
messages forwarded (up to 20 digits) followed by # #.
5After you hear your MFC beep, hang up.
NoteYou cannot use   and # as dial numbers. However, if you want to store a 
pause, press #.
NoteYou cannot use   and # as dial numbers. However, if you want to store a 
pause, press #. 
						

							PRINTING REPORTS   9 - 1
99Printing Reports
MFC Settings and Activity
Two reports require initial setup in the Menu table: Transmission Verification 
Report and Activity Report Interval. For initial setup:
Press Menu/Set, 2, 4, 1.
—OR—
Press Menu/Set, 2, 4, 2.
Customizing the Transmission Verification Report
You can use the Transmission Report as proof that you sent a fax. This report 
lists the time and date of transmission and whether the transmission was 
successful (OK). If you select ON or ON+IMAGE, the report will print for 
every fax you send.
If you typically send multiple faxes to the same destinations, you may need 
more than the job numbers to know which faxes you must send again. Selecting 
OFF+IMAGE will print a portion of the fax’s first page on the report to help 
you remember.
1Press Menu/Set, 2, 4, 1.
2Press   to select OFF, 
OFF+IMAGE, ON or ON+IMAGE, 
and then press Menu/Set.
3Press Stop/Exit.
Setting the Fax Activity Report Interval
You can set the machine to print activity reports at specific intervals (6, 12, 24 
hours, 2, 4, or 7 days). If you set the interval to OFF, you can print the report by 
following the Steps in the previous section.
1Press Menu/Set, 2, 4, 2.
NoteWhen the feature is OFF, the report prints only if a transmission error 
prevented delivery (NG).
1.TRANSMISSION
2.ACT.INTERVAL
1.TRANSMISSION
or

	/
 
						

							9 - 2   PRINTING REPORTS
2Press   to choose an interval, 
and then press Menu/Set.
(If you choose 7 days, the LCD prompts you to choose a day at which to begin 
the 7-day countdown.)
3Enter the time to begin printing in 24-hour format, and then press Menu/Set. 
(For example: enter 19:45 for 7:45 PM.)
4Press Stop/Exit.
Using the Reports Key
Five reports are available:
Prints the Help List so you can see at-a-glance 
how to quickly program every menu selection 
and key operations.
Lists names and numbers stored in Speed Dial 
memory, in numerical order. 
Lists information about the last 200 incoming 
and outgoing faxes. TX means Transmit; RX 
means Receive.
Prints a Transmission Verification Report for 
your last transmission.
Lists settings for GENERAL SETUP, 
SETUP RECEIVE, SETUP SEND, SETUP 
REPORTS, and TEL SERVICE. The settings 
for REMOTE FAX OPT are included.
To Print a Report
1Press Reports.
2Press   to select the report you want, and then press Menu/Set.
—OR—
Enter the number of the report you want to print. For example, press 1 to print 
the Help List.
INTERVAL:OFFor
1.HELP LIST
2.AUTO DIAL
3.FAX ACTIVITY
4.TRANSMISSION
5.USER SETTINGS
or 
						

							MAKING COPIES   10 - 1
1010Making Copies
Basic Copy Operations
Your MFC allows you to make high-quality photocopies and transparencies. 
Copies can be in black and white, or full color.  Always make sure you have 
paper in the cassette before making copies.  Do not pull on the paper while 
copying is in progress. 
Making a Single Copy
1Place the original face up in the ADF, or face down on the scanner glass.
2As needed, use Options and Reduce/Enlarge to change the settings.
3Press Black Copy or Color Copy. 
Making Multiple Copies (Using the ADF)
You can make multiple copies using the ADF. Multiple copies will be stacked or 
sort. Use the Options key to select SORT 
(See Using the Options Key, page 10-5.)
1Place the original face up in the ADF.
2Using the dial pad, enter the number of copies you want (up to 99). 
For example, press 3 8 for 38 copies.
3Press Black Copy or Color Copy.
Incoming faxes cannot be received on paper or into memory while the MFC is 
copying.
If the original is a post card, place it on the scanner glass. Post cards can NOT 
be fed through the ADF.
NoteTo stop the copy process and release the original, press Stop/Exit.
To sort the copies, use the Options key. (See Using the Options Key, page 10-5.)
Sorting color copies uses more memory and depends upon the data.
If you selected GLOSSY in the Paper Type Setting, Multiple Copies (Using the 
ADF) are not available.
Copy Keys
COPYING     P.01  
						

							10 - 2   MAKING COPIES
Out of Memory Message
If the memory becomes full while you 
are making copies, the screen shows a 
message:
If the OUT OF MEMORY message appears while you are scanning the first page of 
your original, press Stop/Exit to cancel. You will need to clear some jobs from 
memory before you can continue. If you were scanning subsequent page(s), press 
Black Copy or Color Copy to print the scanned pages or press Stop/Exit to cancel. 
 
Single or Multiple Copies (Using the Scanner Glass)
You can make multiple copies using the Scanner Glass. Multiple copies will be 
stacked (all copies of page 1, then all copies of page etc.). Use the Options key 
to choose additional settings. For details about using the Options key, please 
see 
Using the Options Key, page 10-5.
1Lift the Document Cover.
2Using the document guidelines on the left, center the original face down on the 
scanner glass and close the document cover.
3Using the dial pad, enter the number of copies you want (up to 99), and then 
press Black Copy or Color Copy. For example, press 3 8 for 38 copies. The 
MFC starts scanning the original.
4Place the next page to be copied on the 
scanner glass, and then press 
Black Copy or Color Copy. 
5Press Stop/Exit when you are finished 
copying.
To gain extra memory, you can turn off Fax Storage (see page 8-2).
—OR—Print the faxes in memory (see page 5-4).
If you get an OUT OF MEMORY message, you may be able to make multiple 
copies if you first print incoming faxes in memory and restore the memory to 
100%.
OUT OF MEMORY
White Film
12
Document Guidelines
Document
Cover
Scanner
Glass
NEXT:PRESS COPY
END:PRESS STOP