Brother Mfc 5100c Multifunction Owners Manual

							USING SCANSOFT™ PAPERPORT® FOR BROTHER/TEXTBRIDGE®   14 - 2
Viewing Items
ScanSoft™ PaperPort® provides 
several ways to view items:  
Desktop View displays a 
thumbnail, a small graphic that 
represents each item in a Desktop 
or folder. Items in the selected 
folder appear on the PaperPort
® 
Desktop. You can see PaperPort® 
items (MAX files) and non-
PaperPort
® items (files created 
using other applications). Non-
PaperPort
® items include an icon 
that indicates the application that 
was used to create the item; a non-
PaperPort
® item is represented by 
a small rectangular thumbnail and 
not an actual image. 
Page View displays a close-up of a 
single page and you can open a 
PaperPort
® item by double-
clicking on it. As long as you have 
the appropriate application on 
your computer to display it, you 
can also double-click a non-
PaperPort
® item to open it. 
Organizing Your Items in Folders
PaperPort® has an easy-to-use filing system for organizing your items. The 
filing system consists of folders and items that you select to view in Desktop 
View. An item can be a PaperPort
® item or a non-PaperPort® item:
Folders are arranged in a “tree” structure in the Folder View. You use this pane 
to select folders and view their items in Desktop View.
You can simply drag and drop an item onto a folder. When the folder is 
highlighted, release the mouse button and the item is stored in that folder.
Folders can be “nested”—that is, stored in other folders.
When you double-click a folder, its items (both PaperPort
® MAX files and other 
files) appear on the Desktop.
You can also use Windows
® Explorer to manage the folders and items shown in 
Desktop View.
Destop View displays items
as thumbnails
Page View displays each item
as a full page 
						

							14 - 3   USING SCANSOFT™ PAPERPORT® FOR BROTHER/TEXTBRIDGE®
Links to Many Other Applications
ScanSoft™ PaperPort® automatically recognizes many other applications on 
your computer and creates a “working link” to them. The Link Bar at the bottom 
of Desktop view shows icons of those linked applications. To use a link, drag an 
item onto one of the icons to start the application represented by the icon. A 
typical use of the Link Bar is to select an item and then fax it.
This sample Link Bar shows several applications with links to PaperPort
®. 
If PaperPort
® does not automatically recognize one of the applications on your 
computer, you can manually create a link using the Create New Link 
command. (See PaperPort
® in the On-Line-Documentation on the CD-ROM 
for more information about creating new links.)
Using ScanSoft™ TextBridge® OCR 
(Converting Image Text to Text You Can Edit)
Software by: 
ScanSoft™ TextBridge
® OCR is installed automatically with PaperPort® when 
you install Multi-Function Link® Pro on your computer.
ScanSoft™ PaperPort
® can quickly convert the text on a ScanSoft™ PaperPort® 
item (which is really just a picture of the text) into text that you can edit with a 
word processing application. PaperPort
® uses the optical character recognition 
application ScanSoft™ TextBridge®, which comes with PaperPort®—OR—
PaperPort® uses your application if it is already on your computer. You can 
convert the entire item, or by using the Copy As Text command, you can select 
only a portion of the text to convert.
Dragging an item onto a word-processing link icon starts PaperPort
®’s built-in 
OCR application, or you can use your own OCR application. 
						

							USING SCANSOFT™ PAPERPORT® FOR BROTHER/TEXTBRIDGE®   14 - 4
Importing Items from Other Applications
In addition to scanning items, you can bring items into PaperPort® in a variety 
of ways and convert them to PaperPort® (MAX) files in several different ways:
Print to the Desktop View from another application, such as Microsoft Excel.
Import files saved in other file formats, such as Windows
® Bitmap (BMP) or 
Tag Image File Format (TIFF).
Exporting Items in Other Formats
You can export or save PaperPort® items in several popular file formats, such as 
BMP, JPEG, TIFF, or self-viewing. For example, to create a file for an Internet 
Web site, export it as a JPEG file. Web pages often use JPEG files for displaying 
images.
Exporting an Image File
1Select the Export command from the File pull-down menu in the PaperPort® 
window. The Export ‘XXXXX’ As dialog box will be displayed.
2Select the drive and directory where you want to store the file.
3Enter the new file name and choose the file type or select a name from the File 
Name text box. (You can scroll through the Directories and File Name listing 
for prompting.)
4Select the OK button to save your file, or Cancel to return to the PaperPort® 
without saving it.
Scanning a Document 
TWAIN Compliant
The Brother Multi-Function Link® Pro software includes a TWAIN compliant 
scanner driver.  TWAIN drivers meet the standard universal protocol for 
communicating between scanners and software applications.  This means that 
not only can you scan images directly into the PaperPort
® viewer that Brother 
included with your MFC, but you can also scan images directly into hundreds 
of other software applications that support TWAIN scanning.  These 
applications include popular programs like Adobe Photoshop
®, Adobe 
PageMaker®, CorelDraw and many more. 
						

							14 - 5   USING SCANSOFT™ PAPERPORT® FOR BROTHER/TEXTBRIDGE®
Accessing the Scanner
To choose TWAIN-32 Brother MFL Pro Color as your scanner driver, select 
it under the Select scanner—OR—Select source option in your software.  
From the PaperPort
® window, select Acquire from the File drop-down menu or 
select the TWAIN or Scan button. The TWAIN-32 Brother MFL-Pro Color 
Setup dialog box will appear: 
Scanning a Document into the PC
1Place the original face up in the ADF, or face down on the scanner glass.
2Adjust the following settings, if needed, in the Scanner window:
• Resolution
•Scan Type (Black & White, Gray [Error Diffusion], True Gray, 256 Color 
or 24-bit color)
• Brightness
• Contrast
• Size
3Select the Start button from the scanner window.
When scanning is completed, press Cancel to return to the PaperPort
® window. 
						

							USING SCANSOFT™ PAPERPORT® FOR BROTHER/TEXTBRIDGE®   14 - 6
Settings in the Scanner Window
Resolution:
Select the scanning resolution from the Resolution drop down list.  Higher 
resolutions take more memory and transfer time, but can achieve a finer scanned 
image. You can choose:
•100 × 100 dpi
•150 × 150 dpi
•200 × 200 dpi
•300 × 300 dpi
•400 × 400 dpi
•600 × 600 dpi
•1200 × 1200 dpi (Black & white, Gray [Error Diffusion], True Gray and
24-bit color only)
•2400 × 2400 dpi (Black & white, Gray [Error Diffusion], True Gray and 
24-bit color only)
•4800 × 4800 dpi (Black & white, Gray [Error Diffusion], True Gray and
24-bit color only)
•9600 × 9600 dpi (Black & white, Gray [Error Diffusion], True Gray and 
24-bit color only)
Scan Type:
Black & White:  Set the Scan Type to Black & White for text or line art. 
Gray Scale: For photographic images, set the Scan Type to Gray (Error 
Diffusion) or True Gray.  
Colors:  Choose either 256 Color, which scans up to 256 colors, 24-bit color 
which scans up to 16.8 million colors.  Although using 24-bit color creates an 
image with the most accurate colors, the image file will be approximately three 
times larger than a file created with 256 Color. 
Brightness:
Brightness: Adjusting the brightness settings to obtain the best image. The 
Brother Multi-Function Link® Pro offers 100 brightness settings (-50 to 50). 
The default value is 0, representing an “average” setting.
You can set the brightness level by dragging the slidebar to the right to lighten 
the image or to the left to darken the image. You can also type a value in the box 
to set the settings.
If the scanned image is too light, set a lower brightness value and scan the 
document again. 
If the image is too dark, set a higher brightness value and scan the document again. 
						

							14 - 7   USING SCANSOFT™ PAPERPORT® FOR BROTHER/TEXTBRIDGE®
Contrast:
The contrast setting is adjustable only when you have selected one of the gray 
scale settings, but it is not available when Black & White is selected as the gray 
Scale.
Increasing the contrast level (by dragging the slidebar to the right) emphasizes 
dark and light areas of the Image, while decreasing the contrast level (by 
dragging the slidebar to the left) ravels more detail in gray areas. Instead of 
using the slidebar, you can type a value in the box to set the contrast.
Size:
Set the Size to one of the following:
•Letter (8 1/2 × 11 in.)
•A4 (210 × 297 mm.)
•Legal (8 1/2 × 14 in.)
•A5 (148 × 210 mm.)
•B5 (182 × 257 mm.)
•Executive (7 1/4 × 10 1/2 in.)
•Business Card (90 × 60 mm.)
•Custom  (User adjustable from 0.35 × 0.35 in. to 8.5 × 14 in.)
After you select a custom size, you can adjust the scanning area further by using 
the left mouse button to drag the dotted outline of the scanning area. This is 
required when you want to crop an image when scanning.
To scan business cards, select the Business Card size setting (90 × 60 mm), and 
then place the business card face down at the center of scanner glass.
When scanning photographs or other images for use in a word processor or other 
graphics application, you should try different settings for the contrast, mode and 
resolution to see which settings best suit your needs.
Custom:
If you selected Custom as the size, type the Width and Length. 
Or, you can check the Business Card Size box to adjust the scanning area to 
business card or a custom size automatically.
Carrier sheets are available from your Dealer. 
						

							USING SCANSOFT™ PAPERPORT® FOR BROTHER/TEXTBRIDGE®   14 - 8
PreScanning an Image
PreScanning allows you to scan an image quickly at a low resolution.  A 
thumbnail version of the image will appear in the Scanning Area.  This is only 
a preview of the image so you can see how it will look. The PreScan button is 
used to preview an image for cropping any unwanted portions from the image. 
When you are satisfied with the preview, select the Start button from the 
scanner window to scan the image.
How to Use PreScan to Adjust an Image:
1Place the original face up in the ADF, or face down on the scanner glass.
2In the Twain-32 Brother MFL Pro Color Setup dialog box, click the PreScan 
button.
The entire original will be scanned into the PC and will appear in the Scanning 
Area. 
3To crop a portion of the original to be scanned, drag any side or corner of the 
dotted outline in the Scanning Area with the left mouse button. Adjust the dotted 
outline until it surrounds only the portion of the original you wish to scan.
4Place the original face up in the ADF again, if you used the ADF in step 1.
5Adjust the settings for Resolution, Scan Type and Size in the Scanner window, 
as needed.
6Click Start.
This time only the selected area of the original will appear in the PaperPort® 
window.
7In the PaperPort® window, use the options available to refine the image. (See 
PaperPort® for Brother Online Documentation on the CD-ROM for details.)
Cropped ImagePreScanned Image 
						

							15 - 1   SETTING UP AND USING PC FAX (FOR WINDOWS® ONLY)
15
15Setting Up and Using PC FAX 
(For Windows® Only)
Introduction
This chapter outlines the basics of the Brother software, so you can get started 
using the Multi-Function Link® Pro Suite software.  Detailed installation and 
setup instructions are in the On-Line Documentation section of the Brother CD-
ROM that is included with your MFC.
Multi-Function Link
® Pro Suite software for your MFC includes ScanSoft™ 
PaperPort® for Brother and ScanSoft™ TextBridge®. (See Chapter 14 Using 
ScanSoft™ PaperPort® for Brother/TextBridge®  (For Windows® Only)
.)
Brother Resource Manager
The Brother Resource Manager application must be running for you to use your 
MFC with your Windows® computer. Multi-Function Link® Pro Suite software 
and the MFL Pro Suite Printer Driver automatically load the Resource Manager, 
as needed. The Resource Manager allows the single bi-directional Parallel port 
on the MFC to simulate a Communications port for faxing and scanning and to 
simulate a Parallel port for Windows
® GDI printing.
Check the online README.WRI file in the root directory of the 
CD-ROM for last-minute important information and 
troubleshooting tips that were not included in the On-Line 
Documentation. 
						

							SETTING UP AND USING PC FAX (FOR WINDOWS® ONLY)   15 - 2
MFC Remote Setup
The MFC Remote Setup application allows you to quickly set up your MFC by 
taking advantage of the ease and speed of programming on your PC. When you 
access this application, the settings on your MFC will be downloaded 
automatically to your PC and displayed on your computer screen. If you change 
the settings, you can upload them directly to the MFC.
OK
This starts the process of uploading the data to the MFC and exiting the remote 
setup program.  If an error message is displayed enter the correct data again,  
then click OK.
Cancel
This exits the remote setup application without uploading the data to the MFC.
Apply
This uploads the data to the MFC, but does not exit the remote setup application.
Print
This command prints the selected items on the MFC.   You can not print the data 
until it is uploaded to the MFC.  Click Apply to upload the new data to the MFC 
and click Print.
Export
This command saves the current configuration settings to a file.
Import
This command reads the settings from a file.
You can check the Ink Status in the Maintenance menu. 
						

							15 - 3   SETTING UP AND USING PC FAX (FOR WINDOWS® ONLY)
PC FAX Sending (For Windows® Only)
The Brother PC FAX feature allows you to use your PC to send a file.  You can 
create a file in any application on your PC, and then send it as a PC FAX. You 
can even attach a cover page note. All you have to do is set up the receiving 
parties as Members or Groups in your PC FAX Address Book. Then you can use 
the Address Book Search feature to quickly find them to address your fax. 
Setting Up User Information
1From the Start menu, select Programs, Brother, Brother MFL Pro Suite, and 
then select PC-FAX Setting.
The Brother PC Fax Setup dialog box will appear:
2Enter the required User information. This information is required to create the 
Fax Header and Cover Page.
3To save the User Information, click OK.
PC FAX is available in Black & White only.
NoteYou can access the User Information from the FAX Sending dialog box by 
clicking 
. (See Sending a File as a PC-FAX Using the Facsimile Style, page 
15-14
.)