Brother Mfc 5100c Multifunction Owners Manual

							ASSEMBLY AND CONNECTIONS   2 - 13
Connecting the MFC
Connecting an External Telephone
Although your MFC does not have a handset, you can connect a separate 
telephone (or telephone answering device) directly to your MFC.
Connect the modular plug on the telephone’s line cord to the jack labeled EXT. 
on the left side of the MFC. 
Whenever this phone (or TAD) is in use, the LCD shows TELEPHONE.
Connecting an External Telephone Answering 
Device (TAD)
Sequence
You may choose to connect an answering system. However, when you have an 
external TAD on the same telephone line as the MFC, the TAD answers all calls 
and the MFC “listens” for fax calling (CNG) tones. If it hears them, the MFC 
takes over the call and receives the fax. If it doesn’t hear CNG tones, the MFC 
lets the TAD continue playing your outgoing message so your caller can leave 
you a voice message.
The TAD must answer within five rings (the recommended setting is two rings). The 
MFC cannot hear CNG tones until the TAD has answered the call, and with five 
rings there are only 8 to 10 seconds of CNG tones left for the fax “handshake.” Make 
sure you carefully follow the instructions in this manual for recording your outgoing 
message. We do not recommend using the toll saver feature on your external 
answering machine if it exceeds five rings.
 
 
NoteIf INK EMPTY shows on the LCD after you install the ink cartridges, check 
to make sure the ink cartridges are installed correctly.
NoteIf you do not receive all your faxes, you must reset the setting on your external TAD 
to four rings.
If You Subscribe to your Telephone Company’s Distinctive Ring Service:
You may connect an external TAD to a separate wall jack only if you subscribe 
to your telephone company’s Distinctive Ring service, have registered the 
distinctive ring pattern on your MFC, use that number as a fax number and set 
your machine’s Receive mode to MANUAL. The recommended setting is 
three or four rings on the external TAD when you have the telephone 
company’s Distinctive Ring Service.
If You Do Not Subscribe to Distinctive Ring Service:
You must plug your TAD into the EXT. jack of your MFC. If your TAD is 
plugged into a wall jack, both your machine and the TAD will try to control the 
phone line. (See illustration, page 2-14.) 
						

							2 - 14   ASSEMBLY AND CONNECTIONS
Connections
The external TAD must be plugged into the back  side of the MFC, into the jack 
labeled EXT. Your MFC cannot work properly if you plug the TAD into a wall 
jack (unless you are using Distinctive Ring).
1Plug the telephone line cord from the wall jack into the back side of the MFC, 
in the jack labeled LINE.
2Plug the telephone line cord from your external TAD into the back side of the 
MFC, in the jack labeled EXT. (Make sure this cord is connected to the TAD at 
the TAD’s telephone line jack, and not its telephone set jack.)
3Set your external TAD to four rings or less. (The MFC’s Ring Delay setting does 
not apply.)
4Record the outgoing message on your external TAD.
5Set the TAD to answer calls.
6Set the Receive Mode to EXT. TEL/TAD. 
(See 
Choosing the Receive Mode, page 5-1)
Recording Outgoing Message (OGM)
Timing is important in recording this message. The message sets up the ways to 
handle both manual and automatic fax reception.
1Record 5 seconds of silence at the beginning of your message. (This allows your 
MFC time to listen for the fax CNG tones of automatic transmissions before 
they stop.)
2Limit your speaking to 20 seconds.
Do not connect a TAD elsewhere on the same phone line (unless you have 
the Distinctive Ring service). 
						

							ASSEMBLY AND CONNECTIONS   2 - 15
3End your 20-second message by giving your Fax Receive Code for people 
sending manual faxes. For example:
“After the beep, leave a message or send a fax by pressing   51 and Start.”
Special Line Considerations
Roll Over Phone Lines
A roll over phone system is a group of two or more separate telephone lines that 
pass incoming calls to each other if they are busy. The calls are usually passed 
down or “rolled over” to the next available phone line in a preset order.
Your MFC can work in a roll over system as long as it is the last number in the 
sequence, so the call cannot roll away. Do not put the MFC on any of the other 
numbers; when the other lines are busy and a second fax call is received, the fax 
call would be transferred to a line that does not have a fax machine. Your MFC 
will work best on a dedicated line.
Two-Line Phone System
A two-line phone system is nothing more than two separate phone numbers on 
the same wall outlet. The two phone numbers can be on separate jacks (RJ11) 
or combined into one jack (RJ14). Your MFC must be plugged into an RJ11 
jack. RJ11 and RJ14 jacks may be equal in size and appearance and both may 
contain four wires (black, red, green, yellow). To test the type of jack, plug in a 
two-line phone and see if it can access both lines. If it can, you must separate the 
line for your MFC. (See 
Easy Receive, page 5-3.)
NoteWe recommend beginning your OGM with an initial 5-second silence because 
the MFC cannot hear fax tones over a resonant or loud voice. You may try 
omitting this pause, but if your MFC has trouble receiving, then you must 
rerecord the OGM to include it. 
						

							2 - 16   ASSEMBLY AND CONNECTIONS
Converting Telephone Wall Outlets
There are three ways to convert to an RJ11 jack. The first two ways may require 
assistance from the telephone company. You can change the wall outlets from 
one RJ14 jack to two RJ11 jacks. Or, you can have an RJ11 wall outlet installed 
and slave or jump one of the phone numbers to it.
The third way is the easiest: Buy a triplex adapter. You can plug a triplex adapter 
into an RJ14 outlet. It separates the wires into two separate RJ11 jacks (Line 1, 
Line 2) and a third RJ14 jack (Lines 1 and 2). If your MFC is on Line 1, plug 
the MFC into L1 of the triplex adapter. If your MFC is on Line 2, plug it into L2 
of the triple adapter.
Installing MFC, External Two-Line TAD and Two-Line Telephone
When you are installing an external two-line telephone answering device 
(TAD) and a two-line telephone, your MFC must be isolated on one line at both 
the wall jack and at the TAD. The most common connection is to put the MFC 
on Line 2, which is explained in the following steps. The back of the two-line 
TAD must have two telephone jacks: one labeled L1 or L1/L2, and the other 
labeled L2. You will need at least three telephone line cords, the one that came 
with your MFC and two for your external two-line TAD. You will need a fourth 
line cord if you add a two-line telephone.
1Place the two-line TAD and the two-line telephone next to your MFC.
2Plug one end of the telephone line cord for your MFC into the L2 jack of the 
triplex adapter. Plug the other end into the LINE jack on the left side of the 
MFC.
3Plug one end of the first telephone line cord for your TAD into the L1 jack of 
the triplex adapter. Plug the other end into the L1 or L1/L2 jack of the two-line 
TAD. 
RJ14
RJ11
Triplex Adapter
RJ14 
						

							ASSEMBLY AND CONNECTIONS   2 - 17
4Plug one end of the second telephone line cord for your TAD into the L2 jack 
of the two-line TAD. Plug the other end into the EXT. jack on the left side of 
the MFC.
You can keep two-line telephones on other wall outlets as always. There are two 
ways to add a two-line telephone to the MFC’s wall outlet. You can plug the 
telephone line cord from the two-line telephone into the L1+L2 jack of the 
triplex adapter. Or, you can plug the two-line telephone into the TEL jack of the 
two-line TAD.
Multi-Line Connections (PBX)
Most offices use a central telephone system. While it is often relatively simple 
to connect the machine to a key system or a PBX (Private Branch Exchange), 
we suggest that you contact the company that installed your telephone system 
and ask them to connect the MFC for you. It is advisable to have a separate line 
for the MFC. You can then leave the MFC in FAX mode to receive faxes any 
time of day or night.
If the MFC is to be connected to a multi-line system, ask your installer to 
connect the unit to the last line on the system. This prevents the unit from being 
activated each time a telephone call is received.
If You are Installing the MFC to Work with a PBX
1It is not guaranteed that the unit will operate correctly under all circumstances 
with a PBX. Any cases of difficulty should be reported first to the company that 
handles your PBX.
2If all incoming calls will be answered by a switchboard operator, it is 
recommended that the Receive Mode be set to MANUAL. All incoming calls 
should initially be regarded as telephone calls.
3The MFC may be used with either pulse or tone dialing telephone service 
(For Canada only).
As with all fax units, this machine must be connected to a two wire system. If 
your line has more than two wires, proper connection of the MFC cannot be 
made.
Triplex Adapter
Two Line Phone
External Two Line TAD Fax Machine 
						

							2 - 18   ASSEMBLY AND CONNECTIONS
Custom Features on Your Phone Line
If you have Voice Mail, Call Waiting, Caller ID, Caller Waiting/Caller ID, 
RingMaster, an answering service, an alarm system or other custom feature on 
one phone line it may create a problem with the operation of your MFC. (See 
Custom Features on a Single Line, page 19-8.) 
						

							ON-SCREEN PROGRAMMING   3 - 1
33On-Screen Programming
User-Friendly Programming
We have designed your MFC with on-screen programming using navigation 
keys. User-friendly programming helps you take full advantage of all the menu 
selections your MFC has to offer.
Since your programming is done on the LCD, we created step-by-step on-screen 
prompts to help you program your MFC. All you need to do is follow the 
prompts as they guide you through the menu selections and programming 
options. Additionally, you can program settings more quickly by pressing 
Menu/Set and the menu number using the dial pad.
Menu Selection Table
You can probably perform most of these programming operations without the 
Owner’s Manual. To help you understand the menu selections, and options that 
are found in the MFC programs, use the Menu Selection Table on page 3-3.
Alternating Displays
Sometimes, the LCD alternates between the active setting, and a help message 
giving brief instructions about how to proceed.  The display you’ll probably see 
most often is shown below. When you place an original in the ADF (Automatic 
Document Feeder), it appears to tell you that you can dial a number and send a 
fax, or you can make a copy.
NoteYou can program your MFC by pressing Menu/Set followed by the menu 
numbers. For example: to set FAX RESOLUTION to FINE, 
press Menu/Set, 2, 2, 2  and   to select FINE, and then press Menu/Set.
or
FAX: NO. & START
COPY: NO. & COPY 
						

							3 - 2   ON-SCREEN PROGRAMMING
Navigation Keys
 
You can access the menu mode by 
pressing Menu/Set. When you enter the 
Menu, the LCD scrolls;
Then press 1 for General Setup Menu
—OR—
Press 2 for Fax Menu—OR—
Press 3 for Copy Menu—OR—
Press 4 for Test Print
—OR—
You can scroll more quickly through the each menu level by pressing   , and 
then set an option by pressing Menu/Set when that option appears on the LCD. 
Then the LCD shows next menu level. Press   to scroll to your next menu 
selection, and then press Menu/Set.
When you finish setting an option, the LCD shows ACCEPTED.
 
* Access the Menu
* Go to next menu level
* Accept an option
* Scroll through the 
current menu level
* Back to previous menu 
level
* Forward to next menu 
level
* Exit the Menu
NoteUse   to scroll backward if you passed your choices or to save keystrokes.
SELECT     & SET
1.GENERAL SETUP
2.FAX
3.COPY
4.TEST PRINT
or
or 
						

							ON-SCREEN PROGRAMMING   3 - 3
To access the menu, press   Menu/Set.
Main MenuSubmenuMenu 
SelectionsOptionsDescriptionsPage
1. GENERAL 
SETUP1. PAPER 
TYPE
—PLAIN
INKJET
GLOSSY
(4-COLOR/
3-COLOR)
TRANSPARENCY
Identifies the 
type of paper in 
the cassette.
4-1
2. PAPER SIZE
—LETTER
LEGAL
A4Selects size of 
paper.
4-1
3. DATE/TIME
——Enter date and 
time for the LCD 
display and 
heading on fax 
transmissions.4-2
4. STATION ID
——Program your 
name, fax 
number to appear 
on each 
transmitted page.4-2
5. VOLUME 1. RINGOFF
HIGH
LOWAdjusts ring 
volume.
4-4
2. BEEPEROFF
HIGH
LOWAdjusts volume 
level of beeper.
4-5
6. AUTO 
DAYLIGHT
—ON
OFF
Changes for 
Daylight Savings 
Time 
automatically.
4-5
7. TONE/
PULSE
(Canada Only)—TONE
PULSE
Selects dialing 
mode
4-5
8. LOCAL 
LANGUAGE
(Canada Only)—
ENGLISH
FRENCH
Allows you to 
change the LCD 
Language to 
French.See French 
Manual
NoteThe factory setting (option) is shown in bold.
Stop
to accept
to Exit 
						

							3 - 4   ON-SCREEN PROGRAMMING
To access the menu, press   Menu/Set.
Main MenuSubmenuMenu 
SelectionsOptionsDescriptionsPage
2. FAX 1. SETUP 
RECEIVE1. RING 
DELAY05
04
03
02
01
00Number of rings 
before MFC 
answers in FAX 
ONLY mode.5-2
2. EASY 
RECEIVEON
OFFReceive fax 
messages without 
pressing the Start 
key.5-3
3. REMOTE 
CODEON
( 51)
OFF
Activate the fax 
machine from a 
remote location. You 
can also personalize 
these codes.
5-4
4. AUTO 
REDUCTIONON
OFFReduces size of 
image.
5-3
5. POLLING 
RXON
OFFSets up your 
MFC to poll 
another fax 
machine.5-5
2. SETUP 
SEND
1. CONTRASTAUTO
S.LIGHT
S.DARKChanges 
lightness or 
darkness of a fax 
you are sending.6-4
2. FAX 
RESOLUTIONSTANDARDFINE
S. FINE
PHOTOChanges the 
default setting of 
fax resolution.6-4
3. DELAYED 
FAX—Sends documents 
later.6-8
4. BATCH 
TXON
OFF
Sends all delayed 
faxes that are to the 
same fax number 
and at the same 
time as one 
transmission.
6-8
NoteThe factory setting (option) is shown in bold.
Stop
to accept
to Exit