Brother Mfc 5100c Multifunction Owners Manual

							SETUP SEND   6 - 5
Manual Transmission (With an External Telephone)
Manual transmission lets you hear the dial tone, ringing and fax receiving tones 
while sending the fax. 
1Place the original face up in the ADF, or face down on the scanner glass.
2Pick up the handset of the external phone and listen for a dial tone.
3Dial the fax number you want to call on the external phone.
4When you hear the fax tone, press Black Fax Start.
5Replace the handset of the external phone.
Automatic Transmission
This is the easiest way to send a fax.
1Place the original face up in the ADF, or face down on the scanner glass.
2Enter the fax number using the dial pad, Speed Dial or Search.
 (See 
Speed Dialing, page 7-4.)
3Press Black Fax Start.
Color Fax Transmission
Your MFC allows you to transmit a color fax.
1Place the original face up in the ADF, or face down on the scanner glass.
2Enter the fax number using the dial pad, Speed Dial or Search.
3Press Color Fax Start.
Manual and Automatic Fax Redial
If  you’re sending a fax manually and the line is busy, press Redial/Pause to 
try again. Anytime you want to make a second call to the last number dialed, 
press Redial/Pause to save time.
If you’re sending a fax automatically and the line is busy, the MFC will 
automatically redial (up to three times at five minute intervals).
Dual Access (Not Available for Color Fax)
You can place an original in the ADF and set temporary settings, dial a number, 
and begin scanning the fax into memory—even when the MFC is receiving a 
fax, sending a fax, or printing a fax from memory. The LCD shows the new job 
number and available memory.
When you send a color fax, the MFC sends the fax without scanning the 
original into memory. 
						

							6 - 6   SETUP SEND
1Place the original face up in the ADF, or face down on the scanner glass.
2Enter the fax number.
3Press Black Fax Start.  The MFC scans the original and the LCD shows the 
job number (#XXX) of the fax and how much memory is available. Then the 
MFC starts dialing.  You can immediately repeat Steps 1 to 3 for the next fax. 
Real Time Transmission
When you are sending a fax, the MFC will scan originals into memory before 
sending. Then, as soon as the phone line is free, the MFC will start dialing and 
sending the fax. If memory becomes full, the MFC will send the document in 
real time (even if REAL TIME TX is set to OFF).
Sometimes you may want to send an important document immediately, without 
waiting for memory transmission. You can set REAL TIME TX to ON.
1Place the original face up in the ADF, or face down on the scanner glass.
2Press Menu/Set, 2, 2, 5.
3To change the default setting, press  to 
select ON (or OFF), and then press Menu/Set. 
Go to Step 5—OR—For the next fax transmission only, press
  to select 
NEXT FAX ONLY, and then press Menu/Set.
4For the next fax only, press  to select ON (or OFF), 
and then press Menu/Set.
5Press 1 if you want to select additional settings. The LCD returns to the 
SETUP SEND menu—OR—Press 2 if you are finished choosing settings, and 
then go to Step 6.
6Enter fax number, and then press Black Fax Start.
NoteIf you get a OUT OF MEMORY message while scanning the first page of a 
fax, press Stop/Exit to cancel scanning.  If you get a OUT OF MEMORY 
message while scanning a subsequent page, you can press Black Fax Start to 
transmit the pages scanned so far, or press Stop/Exit to cancel the operation.
NoteYour machine normally operates in Dual Access mode. However, to send a 
color fax, you must override Dual Access and use Real Time Transmission.
The number of pages you can scan into memory varies with the data they 
contain.
If you are sending a color Fax, the MFC will send it in real time even if 
REAL TIME TX is set to OFF.
5.REAL TIME TX
or
or
or 
						

							SETUP SEND   6 - 7
Checking Job Status
Check which jobs are still waiting in memory to be sent. (If no jobs are waiting, 
the LCD shows 
NO JOB WAITING.) 
(
See Canceling a Job in Memory below.)
1Press Menu/Set, 2, 6.
2If you have multiple jobs waiting, press  to scroll through the list.
3Press Stop/Exit.
Canceling a Job in Memory
You can cancel tasks you’ve scheduled, such as Polling Transmit, or faxes 
waiting in Memory to be sent. (See 
Checking Job Status above.)
1Press Menu/Set, 2, 6. 
Any waiting jobs appear on the LCD. 
If no jobs are waiting, the LCD shows 
NO JOB WAITING.
2If you have more than two jobs waiting, press    to select the job you want to 
cancel, and then press Menu/Set.
—OR—
If you have only one job waiting, go to Step 3.
3Press 1 to cancel—OR—Press 2 to exit without canceling.
To cancel another job, return to Step 2.
4Press Stop/Exit.
Advanced Sending Operations
Overseas Mode
After you send a fax using this feature, the feature turns itself off.
1Place the original face up in the ADF, or face down on the scanner glass.
2Press Menu/Set, 2, 2, 7. 
3Press  to select ON (or OFF), 
and then press Menu/Set.
4Press 1 if you want to select additional settings. The LCD returns to the 
SETUP SEND menu—OR—Press 2 if you are finished choosing settings, and 
then go to Step 5.
5Enter the fax number you’re calling.
6Press Black Fax Start.
or
6.REMAINING JOBS
or
7.OVERSEAS MODE
or 
						

							6 - 8   SETUP SEND
Delayed FAX (Not Available for Color Fax)
During the day you can store up to 50 documents in memory for delayed 
sending. Transmission of these documents will begin at the time of day you 
enter in Step 3, which shows the time you entered last. Press Menu/Set to 
accept it, or enter another time for this fax.
1Place the original face up in the ADF, or face down on the scanner glass.
2Press Menu/Set, 2, 2, 3.
3Enter the time you want the fax to be sent 
(in 24-hour format), and then press Menu/Set. (For example, enter 19:45 for 
7:45 PM.)
4Press 1 if you want to select additional settings. The LCD returns to the 
SETUP SEND menu—OR—Press 2 if you are finished choosing settings, and 
then go to Step 5. 
5Enter the fax number. 
6Press Black Fax Start. The MFC will wait to send the fax at the time you set.
Delayed Batch Transmission 
(Not Available for Color Fax)
Before sending the delayed faxes, your Brother machine will economize by 
sorting all the documents in memory by destination and scheduled time. All 
delayed faxes scheduled at the same time to the same fax number will be sent as 
one transmission.
1Press Menu/Set, 2, 2, 4.
2Press  to select ON (or OFF), 
and then press Menu/Set.
3Press Stop/Exit.
The number of documents you can scan into memory varies with the data they 
contain.
3.DELAYED FAX
4.BATCH TX
or 
						

							SETUP SEND   6 - 9
Setting Up Polled Transmit 
(Not Available for Color Fax)
Polled Transmit is when you set up your MFC to wait with a document so 
another fax machine can retrieve it.
1Place the original to be retrieved face up in the ADF, or face down on the 
scanner glass.
2Press Menu/Set, 2, 2, 6.
3Press   to choose 
POLLED TX: ON? 
(or POLLED TX: OFF), 
and then press Menu/Set.
4Press 1 if you want to select additional settings. The LCD returns to the 
SETUP SEND menu—OR—Press 2 if you are finished choosing settings, 
and then go to step 5.
5Press Black Fax Start.
6.POLLED TX
or 
						

							7 - 1   AUTO DIAL NUMBERS AND DIALING OPTIONS
7
7Auto Dial Numbers and 
Dialing Options
Storing Numbers for Easy Dialing
You can set up your MFC to do two types of easy dialing: Speed Dial and 
Groups for Broadcasting faxes.
Storing Speed Dial Numbers
You can store Speed Dial numbers, so when you dial you will have to press only 
five keys (Search/Speed Dial, #, the two-digit location, and Black Fax Start). 
The MFC has 40 Speed Dial locations. 
1Press Menu/Set, 2, 3, 1.
2Use the dial pad to enter a two-digit 
location (01-40), and then press 
Menu/Set. 
3Enter the number (up to 20 digits), 
and then press Menu/Set.
4Use the dial pad to enter the name (up to 
15 characters), and then press 
Menu/Set. You can use the chart on 
page 4-3 to help you enter letters—OR—
Press Menu/Set, and then go to Step 5 to store the number without a name. 
5Return to Step 2 to store another Speed Dial number—OR—Press Stop/Exit .
If you loose electrical power, auto dial numbers in memory will NOT be lost.
(For USA Only) Speed Dial location 01 has been pre-programmed for the 
Brother fax-back system. You can override it if you wish.
1.SPEED-DIAL
SPEED-DIAL? #
#05:
NAME: 
						

							AUTO DIAL NUMBERS AND DIALING OPTIONS   7 - 2
Changing Speed Dial Numbers
If you try to store a Speed Dial number in a location where a number is already 
stored, the LCD shows the current name stored there and prompts you to either: 
1Press 1 to change the stored number—OR— Press 2 to exit without making a 
change.
2Enter a new number, and then press Menu/Set.
•If you want to erase the whole number, press Stop/Exit when the cursor 
is to the left of the digits. The letters above and to the right of the cursor 
will be deleted.
•If you want to change a digit, use   or   to position the cursor under 
the digit you want to change, and then type over it.
3Follow the directions beginning at Step 4 in Storing Speed Dial Numbers.
1.CHANGE 2.EXIT 
						

							7 - 3   AUTO DIAL NUMBERS AND DIALING OPTIONS
Setting Up Groups for Broadcasting
Groups allow you to send the same fax message to many fax numbers by 
pressing only five keys (Search/Speed Dial, #, the two-digit location, and 
Black Fax Start). First, you’ll need to store each fax number as a Speed Dial 
number. Then, you can combine them into a Group. Each Group uses up a 
Speed Dial number. You can have up to six Groups, or you can assign up to 39 
numbers to one large Group.
 (See 
Storing Speed Dial Numbers, page 7-1 and Broadcasting, page 7-5.)
1Press Menu/Set, 2, 3, 2. 
2Press Search/Speed Dial, enter the 
two-digit location where you wish to 
store the Group number, 
and then press Menu/Set.
(For example, press 
Search/Speed Dial, 07.)
3Use the dial pad to enter the Group 
number, and then press Menu/Set. 
(For example, press 1 for Group 1.)
4To include Speed Dial numbers in the 
Group, enter them as if you were dialing.
For example, for Speed Dial locations 05 
and 09, press the Search/Speed Dial  
press 05, Seach/Speed Dial, and then 
09. The LCD shows: #05#09.
5Press Menu/Set to accept the numbers for this Group.
6Use the dial pad and the chart on 
page 4-3 to enter a name for the Group, 
and then press Menu/Set.
(For example, NEW CLIENTS).
7Press Stop/Exit.
You can print a list of all Speed Dial numbers. (See Chapter 9, Printing Reports.)
2.SETUP GROUPS
PRESS SPEED DIAL
SPEED-DIAL? #
SETUP GROUP:G0
G01:
ENTER & SET KEY
G01:#O5#O9
NAME: 
						

							AUTO DIAL NUMBERS AND DIALING OPTIONS   7 - 4
Dialing Options
Search
You can search for names you have stored in Speed Dial memory. (See Storing 
Speed Dial Numbers
, page 7-1.)
1Place the original face up in the ADF, or face down on the scanner glass.
2Press Search/Speed Dial.
3To search for numbers alphabetically by name, enter the first letter of the name, 
and then press
  or  .
—OR—
To search for numbers numerically by Speed-Dial number, press   .
4When the LCD shows the name you want to call, press Black Fax Start.
Speed Dialing
1Place the original face up in the ADF, or face down on the scanner glass.
2Press Search/Speed Dial, press #, then press the two-digit Speed Dial 
location. (See 
Storing Speed Dial Numbers, page 7-1.)
3Press Black Fax Start.
Access Codes and Credit Card Numbers
Sometimes you may want to choose from among several long distance carriers 
when you make a call.  Rates may vary depending upon the time and destination.  
To take advantage of low rates, you can store the access codes or long-distance 
carriers as Speed-Dial numbers. You can store these long dialing sequences by 
dividing them and setting them up on separate keys in any combination. You can 
even include manual dialing using the dial pad.  The combined number will be 
dialed in the order you entered it, as soon as you press Black Fax Start. 
(See 
Storing Speed Dial Numbers, page 7-1.)
You can store “555” on Speed Dial #03 and “7000” on Speed Dial #02.  If you 
press Search/Speed Dial, #, 0, 3, Search/Speed Dial, #, 0, 2, and Black 
Fax Start, you can dial “555-7000”.  To temporarily change a number, you can 
substitute part of the number with manual dialing using the dial pad.  For 
example, to change the number to 555-7001 you could press Search/Speed 
Dial, #, 03 and then press 7, 0, 0, 1 using the dialing pad.
When you dial using an auto dial number, the LCD shows the name you’ve 
stored, or if you haven’t stored a name, the fax number you’ve stored.
NoteIf you must wait for another dial tone at any point in the dialing sequence, store 
a pause at that point in the number by pressing Redial/Pause. Each key press 
adds a 3.5 second delay.
or 
						

							7 - 5   AUTO DIAL NUMBERS AND DIALING OPTIONS
Broadcasting (Not Available for Color Fax)
Broadcasting is automatically sending the same fax message to multiple fax 
numbers. Using the Menu/Set key, you can include Groups, Speed Dial 
locations plus up to 50 manually dialed numbers. If you did not use up any 
locations for Groups, access codes or credit card numbers, you can broadcast 
faxes automatically to up to 90 different locations from the MFC. However, 
available memory will vary with all types of jobs in memory and numbers of 
locations used for broadcasting.  If you broadcast to more than the maximum 
locations available, you will not be able to set up transmissions using Dual 
Access and the Timer.
Although the easiest way to broadcast is to press Group keys, you can include 
Speed Dial and manually dialed numbers in the same broadcast. You must press 
Menu/Set between each of these locations. Use Search/Speed Dial to help 
you choose the numbers easily. 
(See 
Setting Up Groups for Broadcasting, page 7-3.)
After the broadcast is finished, a Broadcast Report will be printed automatically 
to let you know the results.
To stop the broadcast in progress, press Stop/Exit. The LCD asks if you want 
to cancel the location that is being sent.
Enter the long dialing sequence numbers as you normally would, but keep in 
mind that each key counts as one location, so the number of locations you can 
call becomes limited.
If the line is busy or for other reasons a connection could not be made while 
broadcasting, the MFC will redial the number automatically.
If the memory is full, press Stop/Exit to abort the job or if more than one page 
has been scanned, press Black Fax Start to send the portion that is in the 
memory.
1Place the original face up in the ADF, or face down on the scanner glass.
2Enter a number using Speed Dial, a Group number, Search or the dial pad.
Example: Group number
3Press Menu/Set. You will be prompted to press the next number.
4Enter the next number.
Example: Speed Dial
5Press Menu/Set.
6Enter the fax number.
Example: Manual dialing using the dial pad.
7Press Black Fax Start.
Your MFC will read the original into memory and then start sending faxes to the 
numbers you entered.