Brother Mfc 5100c Multifunction Owners Manual

							SETTING UP AND USING PC FAX (FOR WINDOWS® ONLY)   15 - 4
Setting Up Sending
To access the Sending tab from the Brother PC-FAX Setup dialog box, click the 
Sending tab.
Outside Line Access
Enter the number needed to access an outside line.  This is sometimes required 
by the local PBX telephone system.
Include Header
To add header information to the top of the fax pages being sent, check the 
Header box.
Address Book File
You can select different database files for use with the Address Book.  You must 
enter the path and file name of the database file or use the Browse button to view 
the file system to select the file. 
						

							15 - 5   SETTING UP AND USING PC FAX (FOR WINDOWS® ONLY)
User Interface
Select the User Interface in the Sending tab. You have a choice of the Simple 
Style or the Facsimile Style.  
Simple Style
Facsimile Style 
						

							SETTING UP AND USING PC FAX (FOR WINDOWS® ONLY)   15 - 6
Setting Up Speed Dial
Access the Speed Dial tab from the Brother PC-FAX Setup dialog box by 
clicking the Speed Dial tab. (To use this feature you must select the Facsimile 
Style user interface.)
You can register any address or group on one of the ten Speed Dial buttons. 
To register an address in a Speed Dial location:
1Click the Speed Dial location you want to program.
2Click the address or group you wish to assign to the Speed Dial location.
3Click Add >> to program the Speed Dial location.
To clear a Speed Dial location:
1Click the Speed Dial location you want to clear.
2Click Clear. 
						

							15 - 7   SETTING UP AND USING PC FAX (FOR WINDOWS® ONLY)
The Address Book
From the Start menu, select Programs, Brother, Brother MFL Pro Suite, and 
then click Address Book.
The Brother Address Book dialog box will appear: 
						

							SETTING UP AND USING PC FAX (FOR WINDOWS® ONLY)   15 - 8
Setting Up a Member in the Address Book
In the Brother Address Book dialog box you can add, edit and delete stored 
information for members and groups. 
1In the Address Book dialog box, click the   icon to add a member. 
The Brother Address Book Member Setup dialog box will appear:
2In the Brother Address Book Member Setup dialog box, type the member’s 
information. Name and Fax are required fields.  Click OK to save the member’s 
information. 
						

							15 - 9   SETTING UP AND USING PC FAX (FOR WINDOWS® ONLY)
Setting Up a Group for Broadcasting
If you repeatedly send the same PC-FAX to multiple recipients, you can 
combine members into a Group. 
1In the Brother Address Book dialog box, click the   icon to create a group.
The Brother Address Book Group Setup dialog box appears:
2Type the name of the new group in the Group Name field.
3In the Available Names box, select each member to be included in the Group, 
and then click Add >>.
Members you add to the group will be listed in the Group Members box. 
4After all the members have been added, click OK.
Editing Member Information
1Select the Member or Group you want to edit.
2Click the edit   icon.
3Edit the Member or Group information.
4Click OK to save your changes. 
						

							SETTING UP AND USING PC FAX (FOR WINDOWS® ONLY)   15 - 10
Deleting a Member or Group
1Select the Member of Group you want to delete.
2Click the delete   icon.
3Click OK when the Delete OK? Dialog box appears.
Exporting the Address Book
You can export the Address Book to an ASCII text file (*.csv). If you wish, you 
can create a Vcard for selected members that will be attached to all the sender’s 
outgoing e-mail; a Vcard is an electronic business card that contains the sender’s 
contact information.
To export the current telephone book:
1From the Address Book select File, point to Export, and then click Text
—OR—Click Vcard and go to Step 5.
2Select the data fields you wish to Export from the Available Items column, and 
then click Add >>.
3If you are exporting to an ASCII file, select Divide Character - Tab or 
Comma. This selection inserts a Tab or Comma between each data field when 
it is Exported.
4Select OK to save the data.
NoteIf you are creating a Vcard, you must first select the member.
NoteSelect items in the order you want them listed. 
						

							15 - 11   SETTING UP AND USING PC FAX (FOR WINDOWS® ONLY)
5Type the name of the file, and then select Save.
Importing to the Address Book
You can import ASCII text files (*.csv) or Vcards (electronic business cards) 
into your Address Book.
To import an ASCII text file:
1From the Address Book select File, point to Import, and then click Text
—OR—Click Vcard and go to Step 5.
2Select the data fields you wish to Import from the Available Items column, and 
then click Add >>.
NoteIf you selected Vcard in Step 1, the Save as type: will be Vcard (*.vcf).
NoteSelect the fields from the Available Items list in the same order they are listed 
in the Import text file. 
						

							SETTING UP AND USING PC FAX (FOR WINDOWS® ONLY)   15 - 12
3Select Divide Character - Tab or Comma based on what file format you are 
importing.
4Select OK to import the data.
5Type the name of the file, and then select Open.
NoteIf you selected a text file in Step 1, the Files of type: will be Text file (*.csv). 
						

							15 - 13   SETTING UP AND USING PC FAX (FOR WINDOWS® ONLY)
Setting Up a Cover Page
Access the Brother PC-FAX Cover Page Setup from the PC-FAX dialog box by 
clicking . (See 
Sending a File as a PC-FAX Using the Facsimile Style, page 
15-14.)
The Brother PC-FAX Cover Page Setup dialog box will appear:
To
You can enter information in each field.
From
You can enter information in each field.
Comment
Type the comment you want to add to the cover page.
Select Cover Page Form
Select the cover page form you want.
NoteIf you are sending a fax to multiple recipients, the recipient information will not 
be printed on the Cover Page.