Brother Mfc 5100c Multifunction Owners Manual

							SETUP RECEIVE   5 - 4
Advanced Receiving Operations
Operation from Extension Telephone
If you answer a fax call on an extension phone or on an external phone in the 
EXT. jack, you can make your MFC take over by using the Fax Receive Code. 
When you press the Fax Receive Code   5 1, the MFC starts to receive a fax. 
(See 
Easy Receive, page 5-3.)
If you answer a call at an extension or external phone, and no one is on the line, 
assume you’re receiving a fax. At an extension phone, press   5 1, wait for fax 
receiving tones (chirps), then hang up. At an external phone, press   5 1 and 
wait for the phone to be disconnected (the LCD shows RECEIVING) before 
you hang up. (Your caller will have to press Black Fax Start to send the fax.) 
Changing the Fax Receive Code
The preset Fax Receive Code (  5 1) might not work with some telephone 
systems.
1Press Menu/Set, 2, 1, 3.
2Press  to select ON (or OFF), 
and then press Menu/Set.
3If you want to, enter a new Fax Receive 
Code, and then press Menu/Set.
4Press Stop/Exit.
Printing a Fax in Memory
If you set Fax Storage to ON for remote retrieval, you can still print a fax from 
the memory when you are at your MFC. (See 
Setting Fax Storage, page 8-2.)
1Press Menu/Set, 2, 5, 4.
2Press Black Fax Start.
3After printing is finished, press Stop/Exit.
NoteIf you are always disconnected when accessing your external TAD remotely, 
try changing the Fax Receive Code from   5 1 to # # #.
3.REMOTE CODE
REMOTE ACT.:ON?or
FAX RECEIVE:*51
4.PRINT FAX 
						

							5 - 5   SETUP RECEIVE
Polling
Polling is the process of retrieving faxes from another fax machine.  You can 
use your MFC to “poll” other machines, or you can have someone poll your 
MFC. 
All parties involved in polling need to set up their fax machines to accommodate 
polling.  When someone polls your MFC to receive a fax, they pay for the call; 
if you poll someone’s fax machine to receive a fax, you pay for the call.
Setting Up Polling Receive
Polling Receive is when you call another fax machine to receive a fax from it.
1Press Menu/Set, 2, 1, 5. 
2Press  to select POLLING RX: ON, 
(or POLLING RX: OFF), and then press Menu/Set.
3Enter the fax number you are polling.
4Press Black Fax Start. 
The LCD shows DIALING.
Setting Up Sequential Polling Receive
Your MFC can request documents from several fax units in a single operation. 
Afterward, a Sequential Polling Report will be printed.
1Press Menu/Set, 2, 1, 5.
2Press  to select POLLING RX: ON, 
and then press Menu/Set.
3Specify the destination fax machines you wish to poll using, Speed Dial, a 
Group or the dial pad. You must press Menu/Set between each location.
4Press Black Fax Start. 
Your MFC will poll each number or group number in turn for a document. 
Some fax machines do not respond to the polling function.
5.POLLING RX
or
5.POLLING RX
or 
						

							SETUP RECEIVE   5 - 6
Canceling a Scheduled Job
You can cancel tasks you’ve scheduled, such as Delayed Fax or Polling 
Transmit. (See 
Canceling a Job in Memory, page 6-7.)
1Press Menu/Set, 2, 6. Any waiting jobs 
appear on the LCD. If no job is waiting, 
the LCD shows NO JOB WAITING.
2If you have more than two jobs waiting, press  to select the job you want to 
cancel, and then press Menu/Set.
—OR—
If you have only one job waiting, go to Step 3.
3Press 1 to cancel—OR—Press 2 to exit without canceling.
To cancel another job, return to Step 2.
4Press Stop/Exit.
6.REMAINING JOBS
or 
						

							5 - 7   SETUP RECEIVE
Telephone Services
Your MFC supports the Distinctive Ring telephone service offered by some 
telephone companies.
Distinctive Ring
The term “Distinctive Ring” is used by Brother to identify a phone company 
service that is given many names, depending on the Telephone Company you are 
using. For example, this service may be called SmartRing, RingMaster, Teen-
Ring, Indent-a-Call or Indent-a-Ring.
What Does Your Telephone Company’s “Distinctive Ring” Do?
Your telephone company’s Distinctive Ring service allows more than one 
number on same phone line. If you need more than one phone number, it is 
an inexpensive alternative to paying for an additional line. Each phone 
number has its own distinctive ring pattern, so you will know which phone 
number is ringing. This is one way you can have a separate phone number for 
your MFC.
What Does Brother’s “Distinctive Ring” Do?
The Brother machine has a Distinctive Ring feature that allows you to use your 
MFC machine to take full advantage of the telephone company’s Distinctive 
Ring service. You can dedicate the new phone number on your line to receiving 
only faxes.
If you have Voice Mail, Call Waiting, Caller ID, Call Waiting/Caller ID, RingMaster, 
an answering service, or an alarm system custom feature on your telephone line, it 
may create a problem in the operation of your MFC. (See Custom Features on a 
Single Line, page 19-8.)
If you have Voice Mail on your phone line, please read the following carefully.
NotePlease consult your telephone company for availability and rates.
NoteYou must purchase your telephone company’s Distinctive Ring service before 
you program the MFC to work with it. 
						

							SETUP RECEIVE   5 - 8
Do You Have Voice Mail?
If you have Voice Mail on the phone line on which you will install your new 
MFC, there is a strong possibility that Voice Mail and the MFC will conflict 
with each other while receiving incoming calls. However, this Distinctive Ring 
feature allows the use of more than one number on your line, so both Voice 
Mail and the MFC can coexist peacefully. If each one has a separate phone 
number, neither will interfere with the other’s work.
If you decide to get the Distinctive Ring Service from the telephone company, 
you will need to follow the directions below to “register” the new Distinctive 
Ring pattern they provided, so your fax machine can recognize its incoming 
calls.
Before You Choose the Ring Pattern to Register
You can register only one Distinctive Ring pattern with the MFC. Some ring 
patterns cannot be registered. Please refer to some popular ring pattern examples 
that will be provided from the phone company in the USA and Canada that are 
shown in the Brother compatibility table below.
The MFC will answer only calls to its registered number.
The first two rings are silent on the fax machine. This is because the fax must 
«listen» to the ring pattern (compare it to the pattern that was “registered”).
If you program the MFC correctly, it will recognize the registered ring pattern 
of the “fax number” within 2 ring patterns and then automatically answer with 
a fax tone. When the “voice number” is called, the fax machine will not interrupt 
the call.
NoteYou can change or cancel the Distinctive Ring pattern at any time. You can 
switch it off temporarily, and later turn it back on. When you get a new fax 
number, make sure you reset this feature.
NoteIf the ring pattern the phone company provided cannot be registered by the fax, 
please check for other available ring pattern choices from the phone 
company.
Ring
Pattern
1
2
3
4Rings
long - long
short - long - short
short - short - long
very long (normal pattern) 
						

							5 - 9   SETUP RECEIVE
Very Important
If you have Voice Mail or a TAD (Telephone Answering Device) and want to 
keep one of your phone numbers dedicated only to fax calls, you must leave the 
MFC in MANUAL mode at all times while using the Distinctive Ring Feature. 
Here’s why: MANUAL mode will never pick up a call by itself, since it is 
«Neutral». When the MFC is in this «neutral» mode, the Distinctive Ring 
Feature can be activated. The Distinctive Ring feature is actually an answering 
mode. So, do not activate FAX ONLY mode while using Distinctive Ring; 
otherwise, the fax machine will answer calls for all the numbers.
Registering the Distinctive Ring Pattern
1Set the MFC to MANUAL mode.
2Press Menu/Set, 2, 0, 1.
3Press  to select DISTINCTIVE:SET?, and then press Menu/Set.
4Press  to select the prestored ring pattern you want to assign, and then press 
Menu/Set. (You will hear each pattern as you scoll through the four patterns.) 
Be sure to choose the pattern assigned by the telephone company.
5Press Stop/Exit.
or
or 
						

							SETUP SEND   6 - 1
66Setup Send
Before You Begin
You can send a fax from the ADF (Automatic Document Feeder) or from the 
scanner glass.
Sending Faxes Using Multiple Settings
When you send a fax you can choose any 
combination of these settings: set the 
contrast or resolution; send using 
overseas mode, delayed fax timer, 
polling transmission or real time 
transmission. After each menu selection is accepted, the LCD will ask if you 
want to enter other settings: 
Press 1 if you want to select additional settings. The LCD returns to the SETUP 
SEND menu—OR—Press 2 if you are finished choosing settings, and then go 
to the next step.
Faxing from the ADF (Automatic Document Feeder)
The ADF can hold up to 30 pages, feeding each one individually through the 
MFC. Use standard (20 lb/75g/m2) paper when using the ADF and always fan 
the pages well first.
Recommended Environment
Make sure documents written with ink are completely dry.
Originals to be faxed must be from 5.8 to 8.5 inches wide and 5.8 to 14 inches 
long.Temperature: 68°F – 86°F (20°C – 30°C)
Humidity: 50% – 70%
Paper: Xerox 4200 (20LB/LTR)
DO NOT use curled, wrinkled, folded, ripped paper, or paper with staples, paper 
clips, paste or tape attached. DO NOT use cardboard, newspaper or fabric. (To 
fax this kind of original, see 
Faxing from the Scanner Glass, page 6-3.)
ACCEPTED
OTHER SETTINGS?
1.YES 2.NO 
						

							6 - 2   SETUP SEND
1Unfold the document tray 
extension.
2Unfold the document 
stopper.
3Fan the pages and stagger 
them at a 30 degree angle. 
Insert the pages face up, top 
edge first in the ADF until 
you feel them touch the 
feed roller. 
4Adjust the paper guides to 
fit the width of your original.
Setting the Special Media Lever
You can use the special media lever to select the Regular position (   ) or 
Special position. (   )
To feed special types of originals (such as thin paper, thick paper, coated paper 
or glossy paper), move the special media lever to the Special position (   ). It 
will allow the original to feed through the ADF without slipping or jamming.
If the original “double-feeds,” try again by inserting a single sheet of original 
in the ADF or use Scanner glass.
Document
Stopper
Document
tray extension
Document
Stopper
30°
Originals are
Face Up
in the ADF 
Regular Position
Special Position
Special Media Lever 
						

							SETUP SEND   6 - 3
Faxing from the Scanner Glass
You can use the scanner glass to fax one page at a time or pages of a book.  
Originals can be letter or A4 size (8.5 inches to 11.7 inches). 
1Lift the document cover. 
2Using the document 
guidelines on the left, 
center the original face 
down on the scanner glass.
3Close the document cover.
4Dial the fax number, and then press Black Fax Start. The MFC starts scanning 
the first page.
5To send a single page, go to Step 7
—OR—
To send multiple pages, go to Step 6.
6Place the next page on the scanner
glass, and then press Menu/Set. The MFC starts scanning. (Repeat this step for 
each additional page.)
7Press Black Fax Start to begin dialing. To use the scanner glass, the ADF must be empty.
If the original is a book or is thick, do not slam the cover or press on it.
Press Stop/Exit to cancel.
If memory is full and you are faxing a single page, it will be sent in real time.
You can fax a single color page from the scanner glass.
Originals are
Face Down
on the Scanner 
Glass
DIAL:PRESS START 
MEMORY #001  99%
NEXT:PRESS SET 
						

							6 - 4   SETUP SEND
Basic Sending Operations
Contrast
If your document is very light or very dark, you might want to set the contrast. 
Use S.LIGHT to send a very light document. Use S.DARK to send a very dark 
document.
1Place the original face up in the ADF, or 
face down on the scanner glass.
2Press Menu/Set, 2, 2, 1. 
3Press  to select AUTO, S.LIGHT or S.DARK, and then press Menu/Set.
4Press 1 if you want to select additional settings. The LCD returns to the SETUP 
SEND menu—OR—Press 2 if you are finished choosing settings, and then go 
to Step 5. 
5Enter a fax number.
6Press Black Fax Start to send a fax.
Fax Resolution
When you have a document in the ADF, or on the scanner glass you can use the 
Fax Resolution key to change the setting temporarily (for this fax only) Press 
Fax Resolution repeatedly until the LCD shows the setting you want.
 —OR—
You can change the default setting.
1Press Menu/Set, 2, 2, 2.
2Press   to select the resolution you 
want, and then press Menu/Set.
3Press Stop/Exit.
STANDARD—Suitable for most typed documents.
FINE—Good for small print; transmits a little slower than Standard resolution. 
S. FINE—Good for small print or artwork; transmits slower than Fine 
resolution (black and white only).
PHOTO—Use when original has varying shades of gray; this is the slowest 
transmission time (black and white only).
1.CONTRAST
or
2.FAX RESOLUTION
or