Xerox WorkCentre Pro 128 User Manual

							Specifying Destinations 
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 81
Stop the Fax/Internet Fax Job
Follow the steps below to manually cancel an activated fax/Internet Fax job.
1.Select [Stop] on the touch 
screen or press the  
button on the control panel to 
suspend the fax job while the 
document is being scanned.
2.If required, press the  button on the control 
panel to display the [Job Status] 
screen. To exit the [Job Status] 
screen, press the  
button.
3.Press the  or  button on the control panel to delete the suspended 
fax/Internet Fax job still being scanned. To resume the job, select [Start] on the 
touch screen or the  button on the control panel.
NOTE: Once the transmission starts, you can stop the job only by selecting [Stop] on 
the touch screen. You cannot resume the canceled job after the transmission starts.
Specifying Destinations
This section describes how to specify destinations using the features available on the 
machine. For more information, refer to the following.
Next Recipient – page 82
Address Book – page 82
Speed Dial – page 83
Keyboard – page 83
Relay Broadcast – page 84
Special Characters – page 85
NOTE: You can specify destinations from any tab using the keypad on the control 
panel, [Speed Dial], and [Next Recipient].
NOTE: You can also specify a combined destination without pressing the [Next 
Recipient] button, using the keypad on the control panel, [Speed Dial], and [Address 
Book].
 button
 button
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Next Recipient
Use this feature to send the document to more than one destination. You can enter 
destinations using the numeric keypad or speed dialing. You can also use the [Address 
Book] to quickly look up and enter destinations registered for speed dialing.
The maximum number of destinations that you can designate at one time is 200.
1.Enter the first destination.
2.Select [Next Recipient].
3.Enter the next destination.
4.Repeat steps 2 and 3 as 
required.
NOTE: You can return to the 
previous entry by pressing the  button on the control panel.
Address Book
Use this feature to quickly look up and enter the destinations registered for speed 
dialing. The destinations in the [Address Book] are listed by the speed dial codes they 
are assigned. You can also look up a destination by the index character (a letter or a 
number) assigned to the destination when registered for speed dialing. For information 
on how to register destinations for speed dialing, refer to Address Book in the Setups 
chapter on page 250.
1.Select [Address Book] on the 
[Basic Features] screen.
2.Select the destinations as 
required.
Address List
Lists all the destinations registered for speed dialing. You can look up a destination 
using [Go to] and [Select to Enter Number].
• Go to – The speed dial code you enter in this field is displayed at the top of the list. 
You can specify the code between 001–500.
• Enter Number – Displays a cursor in the [Go to] field when you select it. The screen 
changes automatically to display the speed dial code you entered in [Go to].
Letters
Locates a destination by the index letter assigned to it. The following five tabs are 
available: ABCDE, FGHIJ, KLMNO, PQRST, UV-Z.
0–9
Locates a destination by the index number assigned to it.
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							Specifying Destinations 
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 83
Group
Locates destinations registered in group codes.
Speed Dial
This feature allows you to select a destination quickly using a 3-digit code assigned to 
it. An asterisk (* on the screen keypad or the control panel) can be used to specify 
multiple speed dial codes and a pound sign (#) to designate a group code.
For information on how to register speed dial codes, refer to Address Book in the 
Setups chapter on page 250.
1.Press the  button.
2.Enter a 3-digit code.
NOTE: If the 3-digit code entered is 
correct, the destination is displayed. 
If it is incorrect, you are prompted to 
re-enter a 3-digit code.
Keyboard
You can use the screen keyboard to enter text information such as an e-mail address. 
Two input modes are available: Alphanumeric and Symbol.
1.Select [Keyboard] on the [Basic 
Features] screen.
2.Select the keys on the screen to 
enter the required information.
3.Select [Save].
Alphanumeric
Displays number and letter keys on the screen.Enter this data Results
123 Dials the destination assigned to the speed dial code 123.
12* Dials the speed dial codes 120–129. The asterisk (*) represents all 
numbers from 0 to 9.
*** Dials all speed dial codes registered in the machine.
#01 Dials the group code 01. A group code is a speed dial code that can 
contain up to 20 destinations and begins with a pound sign (#). Up to 
50 group codes can be registered.
 
button
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Symbol
Displays symbol keys on the screen. For information on using symbols as special 
characters in fax numbers, refer to Special Characters on page 85.
Internet Fax
Switches transmission mode between the regular fax and the Internet Fax. Select this 
check box when using Internet Fax. For more information, refer to Internet Fax on 
page 87.
Backspace
Deletes the last character entered.
Shift
Switches between uppercase and lowercase letters.
Tone (:)
Switches between pulse dialing and tone dialing.
Relay Broadcast
This feature allows you to send a document to a remote machine, which then sends the 
document to multiple destinations registered in the remote machine for speed dialing. 
This can reduce transmission cost when the destinations are out of town or located in 
another country because you only need to send the document to the broadcasting 
machine.
The remote machine that broadcasts your document to multiple destinations is referred 
to as a relay station. You can specify multiple relay stations, or even ask the first station 
to relay your document to the secondary relay station, which then broadcasts the 
document to other destinations. 
The following methods are available for relay broadcasting.
Fax Signals
The machine provides a unique method only for Xerox machines that have the relay 
broadcasting feature. Before sending a document, the remote machine that broadcasts 
your document needs to be registered as a relay station in a speed dial code on your 
machine. For more information on registering relay stations for speed dialing, refer to 
Address Book in the Setups chapter on page 250.
DTMF
You can manually enter DTMF codes as part of a fax number to specify a relay station 
and destinations that also understand DTMF codes. G3-compatible machines that 
allow manual sending can initiate relay broadcasting to the machine. For more 
information, refer to Special Characters on page 85.
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							Specifying Destinations 
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 85
F Code
Machines that support F Code and relay broadcasting features allow relay 
broadcasting operations using F Code. For more information, refer to F Code on 
page 100.
Internet Fax
You can send an Internet Fax document to an Internet Fax-capable relay station in a 
network, which converts the document to a regular fax and broadcasts it to destinations 
without an Internet Fax capability.
To send an Internet Fax document for relay broadcasting, specify the relay stations e-
mail address as follows.
FAX=1234567890/[email protected]
Where:
1234567890: The destination’s fax number
777: The destination’s F Code (if required)
wcm128: The host name of the relay station
xerox.com: The domain where the relay station is hosted
NOTE: To use this feature, the relay station must be set to use an SMTP server to 
receive e-mail.
Special Characters
You can enter special characters as part of a fax number to perform many functions 
when dialing the number. Some characters are used only when auto dialing, such as 
“:”, “!”, “/”, “-”, and “=”. Depending on the setup of the telephone and communication 
lines, some or all of the following characters can be used.
Character Function Description
-Dial pause (to 
pause while 
dialing)Inserts a pause in a fax number, for example when you are 
using a calling card. Press the  button more 
than once to enter a longer pause.
/Mask data (to 
protect 
confidential 
information)Select [/] before and after entering confidential information 
to display as asterisks. This character must be preceded 
with “!” to be effective.
\Screen mask  Masks the mailbox password on the screen with asterisks 
(*). Select [
\] before and after entering a mailbox password.
:Pulse-to-tone 
switchSwitches pulse dialing to tone dialing, for example when 
using an automated message recording system that 
requires tone signals.
’Speed dial or 
group codeIndicates a 3-digit speed dial or group code. Place this 
character before and after the code.
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DTMF Method - Examples
The DTMF method uses combinations of special characters to send documents. See 
the following examples.
• Remote Mailbox – Sends a document to a mailbox on a remote machine.
• Polling – Retrieves a document stored in a mailbox on a remote machine.
• Relay Broadcast – Sends a document to a relay station which in turn sends it to 
multiple destinations.
• Remote Relay Broadcast - Sends a document via multiple relay stations. The last 
station broadcasts the document to the specified destinations.
<  >Communication 
line switchSwitches communication lines that include parameter data, 
where the parameter data include characters “0” to “9” or 
“,”. The parameter data must be placed between angle 
brackets (“”).
=Dial tone 
detectionSuspends dialing until a dial tone is detected.
SPassword check 
(for remote 
machine 
identification)Use this character to verify that the correct number has 
been entered. The machine checks if the password you 
entered after “S” matches the fax number of the remote 
machine. If the match is confirmed the machine sends the 
document.
spaceReadability 
improvementImproves readability by inserting spaces in a telephone 
number, for example “1 234 5678” instead of “12345678”.
!Start DTMF code 
signalingPauses regular fax dialing, and starts the DTMF (dual tone 
multi-frequency) method for sending documents to 
mailboxes on the remote machines.
$Wait for DTMF 
confirmationWait for a DTMF confirmation signal from the remote 
machine and proceed to the next step.
Telephone number of 
remote machine!*$ Mailbox number of 
remote machine##\ Mailbox password \##$
Telephone number of 
remote machine!*$ Mailbox number of 
remote machine**\ Mailbox password \##$
Telephone 
number of 
remote machine!*$#\ Relay Send 
Number (RSN) 
of relay station\# Speed dial code 
for first 
destination# Speed dial code 
for second 
destination##$
Character Function Description
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							Basic Features - Fax/Internet Fax 
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 87
Basic Features - Fax/Internet Fax
Use the [Basic Features] screen to select the basic features for a fax/Internet Fax job. 
For information on the features available, refer to the following.
Next Recipient – page 82
Address Book – page 82
Speed Dial – page 83
Keyboard – page 83
Special Characters – page 85
Internet Fax – page 87
2 Sided Originals – page 88
Resolution – page 89
Original Type – page 89
1.Press the  button 
on the control panel.
2.Select [Fax/Internet Fax] on the 
touch screen.
3.Select the required option.
Internet Fax
Use this feature to switch transmission modes between the regular fax and the Internet 
Fax.
1.Select the [Internet Fax] check 
box on the [Basic Features] 
screen. Select the check box 
again to revert to the regular fax 
mode.
Select this check box to transmit scanned images to fax machines over the Internet. 
The scanned images are transmitted as e-mail attachments. When using [Internet Fax], 
enter the e-mail address of the remote destination.
Telephone 
number of 
remote 
machine!*$#
\Relay Send 
Number 
(RSN) of 
primary relay 
station\# Speed dial 
code for 
secondary 
relay station# Speed dial 
code for first 
destination# Speed dial 
code for 
second 
destination##$
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You can send an Internet Fax to a confidential mailbox on a remote machine, an 
Internet Fax-capable relay station for broadcasting to regular fax machines, or forward 
a faxed document stored in the machine’s mailbox as e-mail using a job flow sheet. For 
more information, Refer to [Mailbox] Screen on page 105, Internet Fax on page 84, or 
Document List in the Check Mailbox chapter on page 134, respectively.
NOTE: The following features are not available for Internet Fax transmissions: 
[Priority Send/ Delayed Start]/[Send Header]/[Cover Note]/[Recipient Print Sets]/
[Store for Polling]/ [Private Mailbox]/[Remote Mailbox]. You can use the F Code 
feature by specifying the F Code directly in the Internet Fax destination address. For 
more information on F Code, refer to F Code on page 100.
2 Sided Originals
Use this feature to specify whether the documents are single-sided or double-sided, 
and how documents are to be positioned.
1.Select [2 Sided Originals] on the 
[Basic Features] screen.
2.Select the required option.
3.Select [Save].
1 Sided
Scans single-sided documents.
2 Sided
Scans double-sided documents. When you select this option, [Originals] is displayed at 
the right side of the screen.
2 Sided (First Page 1 Sided)
Scans documents when the first page of the document is single-sided and the rest of 
the document is double-sided. When you select this option, [Originals] is displayed at 
the right side of the screen.
Originals
• Head to Head – Select to scan double-sided documents opened side by side.
• Head to Toe – Select to scan double-sided documents opened vertically.
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							Basic Features - Fax/Internet Fax 
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 89
Resolution
The scan resolution affects the quality of the fax the remote machine receives. A higher 
resolution yields better quality. A lower resolution reduces communication time.
Standard
Scans documents with a resolution of 200 × 100 dpi. This option is recommended for 
text documents. It requires less communication time, but does not produce the best 
image quality for graphics and photos.
Fine
Scans documents with a resolution of 200 × 200 dpi. This option is recommended for 
line art and the best choice in most cases.
Superfine (400dpi)
Scans documents with a resolution of 400 × 400 dpi. This option is recommended for 
photos and halftone illustrations, or grayscale images. It requires more communication 
time, but produces higher image quality.
Superfine (600dpi)
Scans documents with a resolution of 600 × 600 dpi. Use this option to produce the best 
image quality at the cost of increased transmission time.
Original Type
This feature allows you to select the type of documents you are scanning.
Text
Select this option for documents that contain text only.
Text & Photo
With this option, text and photographs are automatically identified and an appropriate 
quality mode is selected for the individual areas.
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Photo
Select this option for documents that contain photographs only.
Image Quality - Fax/Internet Fax
You can also set [Original Type] or [Lighten/Darken] features as follows.
Original Type – page 90
Lighten/Darken – page 90
1.Press the  button 
on the control panel.
2.Select [Fax/Internet Fax] on the 
touch screen.
3.Select the [Image Quality] tab.
4.Select the required option.
Original Type
This feature allows you to select the type of document you are scanning. This is the 
same feature found in the [Basic Features] tab of [Fax/Internet Fax].
For more information, refer to Original Type on page 89.
Lighten/Darken
This feature allows you to adjust the density of the scanned image in seven levels. Use 
the scroll buttons to increase or decrease the darkness.
Scan Options - Fax/Internet Fax
This section describes features to adjust the layout on the [Scan Options] screen. For 
information on the features available, refer to the following.
2 Sided Originals – page 88
Bound Originals – page 91
Scan Size – page 92
Mixed Size Originals – page 92
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