Xerox WorkCentre Pro 128 User Manual

							Services 
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 151
Menu Panel
Displays information about the machine, including the [Name], [IP Address], [Product 
Name] and [Status]. Other details may also be displayed if they have been specified on 
the [Properties] page. The [Refresh Status] is located below these details on the 
[Status] page. Click [Refresh Status] to update the machine status. The display here 
corresponds to the display when [General] is selected on the [Status] page.
You will find a collapsible menu that links to different items on the left side of the 
[Services], [Jobs], [Status], [Properties], [Maintenance], and [Support] pages.
Main Panel
Displays buttons that link to [Services], [Jobs], [Status], [Properties], [Maintenance], 
and [Support] pages. Click the buttons to go to the required pages. [Refresh Status] is 
also displayed on most pages.
For more information about each function, refer to the following.
Services – page 151
Jobs – page 156
Status – page 158
Properties – page 160
Maintenance – page 179
Support – page 179
Services
This page allows you to send jobs to the machine for printing or create/change job 
templates to be saved on the machine from this screen.
Follow the steps below to select the features available on the [Jobs] tab.
1.Click [Services] on the Main Panel of the home page.
2.On the collapsible menu of the Menu Panel, click [Job Submission] to print jobs or 
click [Job Templates] to display the list of job templates on the machine.
Job Submission
Allows you to print documents stored in your computer. Specify the following settings,
and click [Start] to submit the job.
Paper Tray
Allows you to select the paper tray from the drop down menu.
Output Destination
Allows you to select the output trays from the drop down menu.
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Quantity
Enter the number of sets to print. You can enter a number between 1 to 999.
2 Sided Print
Allows you to select 1 sided prints or 2 sided prints (head to head or head to toe).
Collated
Specify whether to collate printouts or not.
File Name
Allows you to specify the file to print. Clicking the [Browse] button next to the File Name 
edit box opens the Choose File dialog box where you can select the file to print. You 
can print only files with the following extensions: .pdf, .tif, .prn, .pcl, .ps and .txt. 
Job Templates
This page allows you to view the list of job templates registered in the machine, create 
new templates, or modify the existing ones. Job templates can be created in different 
settings by selecting features such as resolution and file format. Up to 250 templates 
can be stored in the optional hard disk of the machine.
Up to 20 templates are listed alphabetically on the [Device Templates] screen. Click 
[Next] or [Previous] to view the next or previous page. [First] and [Last] buttons are also 
available to skip to the beginning and the last pages of the list, respectively.
If you apply any template to a scan job, retrieve the job template first on the machine.
To create or change job templates from this screen, follow the steps below.
1.Click the [Services] tab on the Header Panel of the CentreWare Internet Services 
home page.
2.Select [Job Templates].
3.Click [Display Job Template Screen].
4.The Job Template page with the list of device templates is displayed.
5.Select [Template], [File Repository Setup], or [General Settings] on the right-hand 
corner of the Job Template page as required.
6.Perform the necessary operations.
7.Click [OK].
Te m p l a t e
This page allows you to view the saved job templates, create a new template, change 
an existing template, and copy or delete a template.
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							Services 
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Create New
To create a new template, click [Create New] at the top right corner of the Template 
page. A user ID and password are required. After editing, click [OK]. The template is 
then saved. You can view the saved templates by clicking [List].
NOTE: When creating a new template, using the same job template name on different 
templates is not allowed. An error message will be displayed if the same template 
name is used.
The following table shows the setting items available on the [Create New] page, the 
[Basic Scanning], [Added Features], [Image Quality], and [DMF] tabs. When [Create 
New] is selected on the [Device Templates] screen, the [Create New] page is 
displayed. To select the required tab, click [Next] to go to next page.
Setting Item Description
Template Name Enter the name of the template.
Description Enter the description for the template.
Repository Type Select the method of specifying how scanned data is 
stored. When [Public] is selected, you can select the 
existing repository setup from the drop down menu 
displayed. When [Private] is selected, you can configure 
the repository manually.
Protocols
NOTE: This item will be 
displayed only when [Private] is 
selected for Repository Type.Select [FTP] or [SMB] for a transfer protocol.
Server Name
NOTE: This item will be 
displayed only when [Private] is 
selected for Repository Type.Enter the address of the server to transfer scanned data.
Port No.
NOTE: This item will be 
displayed only when [Private] is 
selected for Repository Type.Enter the port number.
Remote Path
NOTE: This item will be 
displayed only when [Private] is 
selected for Repository Type.Enter the path where the scanned data will be transferred 
on the screen. When [SMB] is selected in [Protocols], you 
can enter the name of the shared volume.
Login Name
NOTE: This item will be 
displayed only when [Private] is 
selected for Repository Type.Enter the user ID for the specified server.
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154 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide Filing Policy Select the filing method from the drop down menu. You 
can select from [Overwrite Existing File], [Add to Existing 
File], [Create New] or [Cancel].
Job Log Select whether to enable or disable job logs. You can 
select either the version 1.3 or 2.0 of the job log.
Basic Scanning
Output Color Select black or grayscale for output color.
Resolution Select the resolution of the scanned data.
2 Sided Originals Select double-sided or single-sided scanning.
Added Features
Reduce/Enlarge Select from [Preset %], [Variable %], or [Auto]. The 
contents of the drop down menu will vary according to your 
selections. No drop down menu is displayed if [Auto] is 
selected.
Original Input Specify the scan size. You can select [Select Size] or 
[Custom Size]. In [Select Size], you can select the size 
from the drop down menu. In [Custom Size], you can 
specify the height and width of the original. The available 
range for the width is between 50 mm and 432 mm (2.0 
and 17.0 inches), and height is between 50 mm and 297 
mm (2.0 and 11.7 inches).
Stored Size Select the stored size. The stored sizes from the drop 
down menu will be displayed only when [Auto] is selected 
for Reduce/Enlarge. If [Preset %] or [Variable %] is 
selected, the stored size will be set to Auto Size Detect.
File Format Select the file format from the drop down menu. If the 
Output Color on the Basic Scanning screen is set to 
[Black], TIFF, Multi-page TIFF, or PDF will be displayed in 
the drop down menu. If the Output Color is set to 
[Grayscale], TIFF, Multi-page TIFF, JPEG, or PDF will be 
displayed.
Image Quality
Background Suppression Specify whether to enable background suppression on the 
scanned image.
Contrast Select the contrast of the scanned data. You can select 
from five different levels in the drop down menu.
Lighten/Darken Select the density of the scanned data. You can select 
from seven different levels in the drop down menu.
Setting Item Description
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							Services 
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 155
Edit
To change an existing template, click [Edit] on the right of the template requiring 
changes. After changing, click [OK] to save the template. You can view the saved 
templates by clicking [List].
Copy
To copy a template, click [Copy] on the right of the template that requires copying. Then 
enter a name for the copy and click [Next], then click [OK]. To cancel the copy, click 
[Cancel].
Delete
To delete a template, click [Delete] on the right of the template requiring deletion. A 
confirmation message displays to confirm the delete selection. If you click [OK], the 
template will be deleted. To cancel the deletion, click [Cancel].
NOTE: Only one template can be deleted at a time.
Apply
Use to transmit to the machine new settings made using Internet Services. The 
previous device settings will be replaced with the new settings. If a configuration error 
occurs in one setting, the settings before the error setting appear on the screen. The 
settings after the error setting will remain unchanged.
Sharpness
NOTE: This item will not be 
displayed when [Black] is 
selected for Output Color.Select the sharpness of the scanned data. You can select 
from five different levels in the drop down menu.
Original Type
NOTE: This item will not be 
displayed when [Grayscale] is 
selected for Output Color.Select the type of original. You can select [Photo & Text], 
[Text] or [Photo] from the drop down menu.
Image Compression
NOTE: This item will not be 
displayed when [Black] is 
selected for Output Color.Select the level of JPEG compression. You can select from 
five different levels in the drop down menu.
DMF (Document Management Field)
Field Name Enter the name of the DMF data.
Enable User Editing Select whether to allow users to modify the values in the 
field.
Field Label Enter the label for the field displayed on the touch screen.
Default Value Enter the actual data assigned to a particular field.
Setting Item Description
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Undo
Reset the values before a change was made. New settings will not be sent to the 
machine.
Refresh
Click this button to display the latest Job Template List.
File Repository Setup
This page allows you to set up or change the file repository setups. 
General Settings
This page allows you to specify whether to print the log-in and/or domain names on the 
job log list. Unchecked items will not be displayed on a job log.
User Information
Select the items to be listed on a job log.
• Login Name
• Domain
Jobs
This page displays a list of active and completed jobs sent using the protocols, or from 
the machine control panel. The details displayed may differ from those shown on the 
touch screen of the machine. In addition to displaying details on the jobs, this page 
allows you to delete jobs as well.
Follow the steps below to select the features available on the [Jobs] tab.
1.Click [Jobs] on the Main Panel of the home page.
File Repository Setup Select the file repository setup you want to configure.
Name Enter the name of the repository setup.
Protocols Select [FTP] or [SMB] for a transfer protocol.
Server Name Enter the name of the server to transfer scanned data.
Port No. Specify the port number.
Remote Path Enter the path in the server where the data will be saved. When 
[SMB] is selected in [Protocols], you can enter the name of the 
shared volume.
Login Name Enter the user ID.
Password Enter the password for the user ID.
Re-enter Password Re-enter the password for verification.
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							Jobs 
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 157
2.On the collapsible menu of the Menu Panel, click [Job List] to view the list of active 
jobs or click [Job History List] then [Job History] to view the list of completed jobs.
Job List
This page displays the list of active jobs being processed when you select [Job List]. 
Details include the following.
Job Name
Displays the name of the job.
Owner
Displays the name of the client (user) that has sent the job.
Status
Displays the status of the job.
Job Type
Displays the type of job.
Quantity
Displays the number of sets that have been processed.
Job History List
This page displays a list of completed jobs. Details include the following.
Job Name
Displays the name of the job.
Owner
Displays the name of the client (user) who sent the job.
Job Status
Displays the status of the job. The status includes [Completed], [Error], [Deleted], 
[Shutdown], [Cancelled], [Aborted], and [Unknown].
Job Type
Displays the type of job.
Pages
Displays the number of pages printed (printed jobs only).
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Output Destination
Displays the output destination, address, document receipt number or name of the 
recipient server or file. If the output destination is unknown or not specified, “-” is 
displayed.
Host Interface
Displays the name of the host that has sent the job. If the host interface is unknown or 
not specified, “-” is displayed.
Date/Time Completed
Displays the date and time the job completed.
NOTE: If [Auto Refresh Interval] is specified, a job will not be automatically updated if 
it is being processed.
Job Management
On the [Job List] of active jobs, you can delete jobs.
NOTE: In some instances, the deletion of jobs might be ignored.
Delete
Follow this step to delete a job.
1.Select the check box to the left of the job that requires deletion, then click [Delete].
If you have selected the check boxes for more than one job, all those jobs will be 
deleted when you click [Delete].
Status
This page allows you to check the status of the paper trays, output trays, and 
consumables of the machine. The details displayed may differ from those shown on the 
touch screen of the machine.
Follow the steps below to select features available on the [Status] tab.
1.Click [Status] on the Main Panel on the home page.
2.Click the required feature on the collapsible menu of the Menu Panel.
General
This page displays the machine information and status. It also displays the [Refresh 
Status] and [Reboot] buttons. Click the [Refresh Status] button to display the latest 
information.
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							Status 
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 159
Trays
This page displays the status of the paper tray and output tray. Click on the [+] sign to 
expand the menu.
Paper Tray
Trays
Lists the available paper trays, namely Tray 1, Tray 2, Tray 3 (optional), Tray 4 
(optional), and Tray 5 (Bypass).
NOTE: Trays displayed will depend on the configuration.
Status
Displays the status of the paper tray as [Ready], [Empty], [Not Available], or [Unknown]. 
NOTE: The status of the paper tray may be displayed as [Unknown] if the machine is 
in the power saver mode.
Paper Remaining
Displays the percentage of paper remaining in each tray in 25% increments.
Paper Size
Displays the size of paper loaded in each tray.
Paper Type
Displays the type of paper loaded in each tray.
Priority
Displays the priority set for each tray when Auto Tray Switching is selected. The highest 
priority is number 1. The greater the number, the lower the priority.
Output Tray
Trays
Lists the available output trays.
NOTE: Trays displayed will depend on the configuration.
Status
Displays the status of the output tray.
NOTE: If the output tray becomes full, remove the stack from the output tray.
Consumables
The consumables menu displays the status of the drum cartridge, toner cartridge, and 
the staple cartridge. The status indicates when you need to replace each item. Click on 
the [+] sign to expand the menu.
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Drum Cartridge
Displays the status of the drum cartridge as [Ready], [Type Mismatch], [Replace Soon], 
[Replace Now], or [Not Installed].
NOTE: If [Replace Now] is displayed, replace the drum cartridge.
Toner Cartridge
Displays the remaining toner in 25% increments.
NOTE: If the remaining toner becomes low, replace the toner cartridge.
NOTE: Once the new toner cartridge is installed, a status of Ready is displayed.
Staple Cartridge
Displays the status of the staple cartridge as [Ready], [Not Available], [Empty], or 
[Fault].
NOTE: If [Empty] is displayed, replace with a new staple cartridge.
Properties
This page allows you to view and set the machine properties. These include the 
machine details and configuration, the CentreWare Internet Services settings, the port 
settings, protocol settings, emulation settings, and the memory settings. The items 
displayed will depend on the model and configuration of the machine.
NOTE: Some settings with data entry use bytes as units of data volume. Each 
character that you enter is one byte.
1.Click [Properties] on the Main Panel on the home page.
2.Select an item from the collapsible menu on the Menu Panel. To select an item in 
the [Security], [Port Settings], [Protocol Settings], or [Emulation Settings] folder, 
click “+” on the left of the folder to open the item.
3.To change settings, use the drop-down list box, text boxes, and check boxes on 
the page.
The default settings in the drop-down list box are indicated with an asterisk (*).
4.After changes have been made, click [Apply New Settings].
• To cancel any changes you have made, click [Restore Settings].
• To display the current machine settings, click [Refresh Status].
NOTE:  Some settings will be available only after you restart CentreWare Internet 
Services or after the machine is switched off and on.
Default User ID and Password
If the System Administrator mode is enabled in CentreWare Internet Services settings, 
you will be prompted to enter the System Administrator user ID and password when 
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