Xerox WorkCentre Pro 128 User Manual

							Changing the Default Time Settings 
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 41
3.Select [System Settings] on the 
[System Administrator Menu] 
screen.
4.Select [System Settings] on the 
[System Settings] screen.
5.Select [Common Settings] on 
the [System Settings] screen.
6.Select [Machine Clock/Timers] 
on the [Common Settings] 
screen.
7.Select the required option.
8.Select [Change Settings].
9.Change the value using the 
scroll buttons or select required 
options.
10.Select [Save].
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							2 Product Overview 
42 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide
Modes
Use the buttons to access the screens which allow you to select features, monitor the 
status of jobs and obtain general information on the machine.
There are four buttons on the machine.
•All Services
• Features
• Job Status
• Machine Status
NOTE: These buttons do not respond when the machine is in the System Settings 
mode.
All Services
Use this button to access all the services available on the machine.
NOTE: The arrangement of service icons displayed on the screen can be changed by 
the Key Operator.
1.Press the  button 
on the control panel.
2.Use the scroll buttons to switch 
between screens.
 
button
 
button
 button
 
button
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							Job Interrupt 
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 43
Features
Use this button to go back one previous screen. If you are using the [Job Status] screen 
or [Machine Status] screen, press the  button to return to the previous copy, 
fax, and scan feature screen. The copy, fax, or scan feature screen does not change, 
even if you press this button while you are in one of those screens.  In this case, use 
the  button to select the copy, fax, or scan feature.
Job Status
Use this button to check the progress of a job, or display the log and detailed 
information of completed jobs. The latest job is displayed at the top of the list. It can 
also check, delete, or print stored documents or documents in the public mailbox of the 
machine. For more information, refer to the Job Status chapter.
Machine Status
Use this button to check the machine status, the billing meter, the status of the toner 
cartridge or print various reports. For more information, refer to the Machine Status 
chapter.
Job Interrupt
Use this feature to temporarily suspend the currently processed job to allow an urgent 
job to be initiated.
NOTE: The machine identifies a convenient point to interrupt the current job. 
1.Press the  button on 
the control panel.
2.Enter the commands for the new 
job you require.
3.Press the  button on the 
control panel.
4.To restart the interrupted job, 
press the  button 
again and press the  
button.
NOTE: Interrupted jobs cannot be promoted, released or deleted in the Print Queue.
 button
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							2 Product Overview 
44 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide
Recycled Paper
The use of recycled paper in the machine benefits the environment with no degradation 
in performance. Xerox recommends recycled paper with 20% post consumer content 
which can be obtained both through Xerox and other office suppliers. Contact your 
Xerox representative or go to www.xerox.com for more information on other types of 
recycled paper.
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							Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 45
3Copy
This chapter contains information on the copy screens and the features available.
NOTE: Some of the features described in this chapter are optional and may not apply 
to your machine configuration.
Copying Procedure
This section describes the basic copy procedure. Before making copies on the 
machine, confirm what is to be copied and the number of copies required. Follow the 
steps below.
1. Load the Documents – page 45
2. Select the Features – page 47
3. Enter the Quantity – page 48
4. Start the Copy Job – page 48
5. Confirm the Copy Job in the Job Status – page 48
Stop the Copy Job – page 49
NOTE: If the Authentication feature is enabled, you may need an account number 
before using the machine. To get an account number or for further information, 
contact the Key Operator.
1. Load the Documents
Document input areas are as follows.
• Document feeder for single or multiple documents
• Document glass for single documents or bound originals
NOTE: The document glass cover will be fitted in the non-document feeder 
configuration.
NOTE: The machine automatically detects standard document sizes. The sizes that 
can be detected vary depending on the paper size table specified by the Key 
Operator. For more information on setting the paper size table, refer to Paper Size 
Settings in the Setups chapter on page 201. If the document is of a non-standard size 
or not identified as a standard size, the machine will prompt you to check the 
document or manually enter the document size. For information on how to enter a 
document size manually, refer to Original Size on page 60.
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							3 Copy 
46 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide
Document Feeder
The document feeder can hold up to 50 sheets of plain paper (16–32 lb bond or 38–
128 g/m2). The document can be any size of 140–297 mm (5.5-11 inches) for width and 
210–432 mm (8.5-17 inches) for length, and the standard sizes of A5–A3 (5.5 x 8.5 
to 11 x 17) SEF. Make sure the documents are in good condition and remove all 
staples or paper clips before loading. The document feeder senses standard sizes or 
you can manually enter a size using the [Scan Options] tab.
For information on how to copy mixed size originals using the document feeder, refer 
to Mixed Size Originals on page 61.
NOTE: To reduce the risk of document feeder jams, use the document glass to copy 
folded or creased documents. Replace folded or creased documents with the new 
copy.
The machine is capable of sequentially scanning mixed size documents using the 
document feeder. Align the documents against the top corner of the document feeder.
For information on how to copy mixed size originals using the document feeder, refer 
to Mixed Size Originals on page 61.
1.Before loading the documents 
into the document feeder, 
remove all staples and paper 
clips.
2.Insert the documents neatly into 
the document feeder, face up. 
The first page should be on top 
with the headings towards the 
back or left of the machine.
3.Place the stack in the middle of the guides aligning the left edge with the 
document feeder tray, and position the guides to just touch the edge of the 
documents.
When [Auto] is selected in [Paper Supply], the machine automatically selects an 
appropriate tray according to the document size. The selected tray, paper size and 
orientation in the selected tray are displayed on the screen.
NOTE: This feature is available when the machine finds an appropriate tray. If there is 
no appropriate tray, temporarily use manual selection for the tray or use the bypass 
tray. For more information on tray selection, refer to Paper Supply on page 51.
Document Glass
The document glass is used for a single page or bound document up to 297 mm (11 
inches) for width and up to 432 mm (17 inches) for length.
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							Copying Procedure 
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 47
1.Raise the document feeder or 
the document glass cover.
2.Place the document face down 
on the document glass, aligned 
with the tip of the registration 
arrow near the top left of the 
document glass.
3.Lower the document feeder or 
the document glass cover.
2. Select the Features
The features available on the [Basic Copying] screen are those used most often.
NOTE: Only those features relevant to the machine configuration will be available.
1.Press the  button 
on the control panel.
2.Select [Copy] on the 
[All Services] screen. Ensure 
that the [Basic Copying] screen 
is displayed.
NOTE: If the Authentication feature 
is enabled, you may be required to 
enter the user ID and password (if 
one is set up). If you need assistance, contact the Key Operator.
3.Select the button for the feature required. If [More] is selected, select [Save] to 
confirm the selected feature or [Cancel] to return to the previous screen.
 button  button
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							3 Copy 
48 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide
If necessary, select one of the tabs and configure the copy settings. For information on 
the individual tabs, refer to the following.
Basic Copying – page 49
Image Quality - Copy – page 56
Scan Options - Copy – page 58
Output Format - Copy – page 66
Job Assembly – page 75
3. Enter the Quantity
The maximum copy quantity is 999.
1.Use the numeric keypad to enter 
the number of copies required. 
The number entered is 
displayed in the upper right 
hand corner of the touch screen.
NOTE: To cancel an incorrect entry, 
press the  button and enter the 
correct quantity.
4. Start the Copy Job
1.Press the  button. Each 
document is scanned only once. 
The number of copies remaining 
is displayed in the upper right 
hand corner of the touch screen.
While copying, if the document feeder or document glass is ready and the machine is 
equipped with the optional hard disk, you can scan the next document or program the 
next job. While the machine is warming up, you can also program the next job.
5. Confirm the Copy Job in the Job Status
1.Press the  button 
on the control panel to display 
the [Job Status] screen.
 button
 button
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							Basic Copying 
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 49
The queued copy job will be displayed. If no job is displayed on the touch screen, it may 
have already been processed.
For more information, refer to Current and Pending Jobs in the Job Status chapter on 
page 268.
Stop the Copy Job
Follow the steps below to manually cancel the activated copy job.
1.Select [Stop] on the touch 
screen or press the  
button on the control panel to 
suspend the current copy job.
NOTE: Select the  button on 
the control panel to resume the 
suspended copy job.
2.If required, press  
button to display the [Job 
Status] screen. To  exit the [Job 
Status] screen, press the 
 button.
3.Press the  button on the 
control panel to delete the 
suspended copy job.
Basic Copying
This section describes the basic features for a copy job on the [Basic Copying] screen. 
For information on the features available, refer to the following.
Reduce/Enlarge – page 50
Paper Supply – page 51
2 Sided – page 53
Copy Output – page 54
1.Press the  button 
on the control panel.
2.Select [Copy] on the touch 
screen. Ensure that the [Basic 
Copying] screen is displayed.
3.Select the required option.
 button
 button
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							3 Copy 
50 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide
Reduce/Enlarge
In addition to 100% size for copies, reduced or enlarged copies within the range of 25–
400% can be produced by selecting one of the [Reduce/Enlarge] features.
100%
Makes copies at the same size as the document.
Auto %
Automatically reduces/enlarges the image of the document to fit on the paper size 
selected.
NOTE: If this option is enabled, you cannot select [Auto] in [Paper Supply], or [Auto 
Size Detect] for [Paper Size] in [Tray 5 (Bypass)]. The Tray 1 is selected automatically, 
even if [Auto] is selected in [Paper Supply]. If [Auto Size Detect] is selected for [Paper 
Size] in [Tray 5 (Bypass)], pressing the  button will result in an error.
Presets
Allows you to select a reduction/enlargement ratio from the two most frequently used 
presets set up by the Key Operator.
More
Displays the [Reduce/Enlarge] screen. 
[Reduce/Enlarge] Screen
Allows you to select or specify the reduction/enlargement ratio on this screen.
1.Select [More] for [Reduce/
Enlarge] features on the [Basic 
Copying] screen.
2.Select the required option.
3.Select [Save]. 
Preset %
• Presets – Allows you to select from seven preset enlarge/reduce ratios. The presets 
are set up by the Key Operator.
• Copy All – Reduces the image of documents slightly than the selected reduction/
enlargement ratio to copy the complete onto the paper.
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