Xerox WorkCentre Pro 128 User Manual

							Send Options - Fax/Internet Fax 
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 101
Example:
F Code: 0 (to designate an F Code transmission) followed by the mailbox number
Password (if required): the password for the mailbox
• Confidential polling using F Code
You can send a polling request to receive a document from a remote machine using F 
Code if a confidential mailbox is set up in the remote machine to hold the document to 
be polled. When polling to receive a document from a remote machine, you must know 
the following information.
F Code: 0 (to designate an F Code transmission) followed by the remote machine’s 
mailbox number in which the document to be polled to your machine is stored
Password (if required): the password for the remote machine’s mailbox
The confidential document received by the machine is stored in a confidential mailbox. 
The machine can be set up to automatically print out a Mailbox Documents Report to 
show the number and name of the mailbox in which the document is stored. To receive 
a confidential document using F Code, the other party must know the following 
information.
F Code: 0 (to designate an F Code transmission) followed by the mailbox number on 
your machine
Password (if required): the password for the mailbox
NOTE: To retrieve a document from a remote machine, the polling feature must be 
enabled. For more information, refer to Polling on page 103.
NOTE: This feature is not displayed for Internet Fax transmissions. However, you can 
use the same feature by specifying an F Code directly in the Internet Fax destination 
address.
1.Select [F Code] on the [Send 
Options] screen.
2.Perform the necessary 
operations.
3.Select [Save].
Off
Disables the feature.
On
Sets the F Code transmission. [F Code] and [Password] are displayed at the right side 
of the screen.
• F Code – You can enter an F Code composed of spaces, numbers (0–9), and 
symbols (#, *) up to 20 characters. Enter the code using the numeric keypad on the 
control panel.
• Password – You can enter a password composed of spaces, numbers (0–9), and 
symbols (#, *) up to 20 characters. Enter the code using the numeric keypad on the 
control panel.
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							4 Fax/Internet Fax 
102 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide
Next
Sets the entered value and moves to the other entry field.
Internet Fax Profile
This feature allows you to specify a profile to restrict the attribute information for 
transmissions between machines equipped with Internet Fax, such as image resolution 
and paper size.
NOTE: This feature is not available for regular fax transmissions.
1.Select [Internet Fax Profile] on 
the [Send Options] screen.
2.Select the required option.
3.Select [Save].
TIFF-S
This is the standard specification of Internet Fax for documents that are larger than A4. 
Automatically reduces the size to A4 for transmission.
• Data compression: MH
• Stored Document Size: A4
• Resolution: Standard, Fine
TIFF-F
Select this profile for sending super-fine documents.
• Data compression: MMR
• Stored Document Size: A4, B4, A3, letter, legal
• Resolution: Standard, Fine, Superfine (400dpi), Superfine (600dpi)
TIFF-J
Select this profile for sending documents in JBIG.
• Data compression: JBIG
• Stored Document Size: A4, B4, A3, letter, legal
• Resolution: Standard, Fine, Superfine (400dpi), Superfine (600dpi)
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							On-hook/Others - Fax 
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 103
On-hook/Others - Fax
This section describes features on the [On-hook/Others] screen. For information, refer 
to the following.
Polling – page 103
Store for Polling – page 104
On-hook (Manual Send/Receive) – page 106
1.Press the  button 
on the control panel.
2.Select [Fax/Internet Fax] on the 
touch screen.
3.Select the [On-hook/Others] tab.
4.Select the required option.
Polling
This feature allows you to retrieve a document from a remote machine, which is 
referred to as “polling”. The remote machine information is entered using the same 
method for sending faxes, but the [Polling] option is used to initiate retrieving the fax 
from the remote machine. You must know the mailbox number and the password (if set 
up) of the remote machine to retrieve the document.
NOTE: To poll a document from a remote machine, the remote mailbox feature must 
be enabled. For more information, refer to Remote Mailbox on page 100.
NOTE: The DTMF (dual tone multi-frequency) method and F Code (ITU-T 
subaddress) method can be also used to poll a document from a remote machine. For 
more information, refer to Special Characters on page 85 or F Code on page 100.
NOTE: This feature is not available for Internet Fax transmissions.
1.Select [Polling] on the [On-hook/
Others] screen.
2.Select [On] to enable the 
feature.
3.Select [Save].
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104 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide
Store for Polling
This feature allows you to store documents in public and private mailboxes on the 
machine that a remote machine can retrieve later.
1.Select [Store for Polling] on the 
[On-hook/Others] screen.
2.Perform the necessary 
operations.
Off
Disables the feature.
Public Mailbox
Stores public documents which are available to be polled. When you select this option, 
[Save in: - Public Mailbox] is displayed at the right side of the screen.
Private Mailbox
Stores confidential documents in the private mailbox ready to be polled. When you 
select this option, [Save in: - Private Mailbox] is displayed at the right side of the screen.
Save in: - Public Mailbox
Displays the [Public Mailbox - Document List] screen to confirm the status or delete 
stored documents from the list.
Save in: - Private Mailbox
Displays the [Mailbox] screen to specify the mailbox for storing documents.
[Public Mailbox - Document List] Screen
Displays the list of stored documents for polling. You can also delete or print the 
documents in the list.
NOTE: You can also display this screen by pressing the  button on the 
control panel, and selecting [Stored Documents] > [Public Mailbox] on the [Job Status] 
screen.
1.Select [Save in: - Public 
Mailbox] on the [Store for 
Polling] screen.
2.Perform the necessary 
operations.
3.Select [Save].
Select All
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							On-hook/Others - Fax 
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 105
Select all of the fax documents stored for polling when you want to delete or print all 
documents.
Delete
Deletes the documents stored for polling. Select the documents requiring deletion 
using the scroll buttons or [Select All].
Print
Prints out the documents stored for polling. Select the documents you want to print 
using the scroll buttons or [Select All].
[Mailbox] Screen
You can specify the mailbox for storing documents or confirm the status of stored 
documents in the mailbox.
1.Select [Save in: - Private 
Mailbox] on the [Store for 
Polling] screen.
2.Perform the necessary 
operations.
3.Select [Save].
Go to
The mailbox number you entered in this field is displayed at the top of the list. You can 
specify the number using the numeric keypad on the control panel.
Document List
Displays [Mailbox - Document List] to confirm or delete documents in a mailbox.
For more information, refer to Document List in the Check Mailbox chapter on 
page 134.
NOTE: If the machine’s memory is full when trying to store a document for polling, 
cancel the operation and try again later when more memory is available.
NOTE: You can send an Internet Fax document to a mailbox on a remote machine. 
Specify the required mailbox on the remote machine’s e-mail address as follows.
[email protected]
Where:
123: The mailbox number of a remote machine
wcm128: The host name of the remote machine
xerox.com: The domain where the remote machine is hosted
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							4 Fax/Internet Fax 
106 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide
On-hook (Manual Send/Receive)
Use this feature to make a telephone call with the handset on-hook. When the phone 
is on the hook, you can hear the other party but cannot talk to them. You can also send 
or receive a fax manually when [On-hook (Manual Send/Receive)] is selected.
1.Select [On-hook (Manual Send/
Receive)] on the 
[On-hook/Others] screen.
2.Perform the necessary 
operations.
3.Select [Save].
Send/Receive
Switches from the telephone mode to the fax Manual Send/Manual Receive modes.
Alphanumeric
Displays letters and numbers on the screen.
Symbol
Displays symbols on the screen.
Manual Send
Select this option to start sending a fax while you are verbally communicating with the 
recipient.
Manual Receive
Select this option to start receiving a fax or polling after you have communicated with 
a caller and confirmed that the call is a fax job.
Dial Start (:)
Switches from pulse dialing to tone dialing.
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							Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128133 User Guide 107
5Scan/E-mail
This chapter describes how to use the scan features. For more information on the 
specific types of scan, refer to the following.
To scan and e-mail documents – E-mail – page 111
After a document is scanned, scanned data is automatically sent to specified 
destinations as an e-mail attachment.
To scan and save documents in the mailbox – Save in: - Scan to Mailbox – page 115
Scanned documents are saved in a specified mailbox on the machine.
To scan and send documents using a job template – Job Templates - Network 
Scanning – page 116
According to the settings in a selected scan job template, documents are scanned, 
processed, and then uploaded to a specified server.
To scan and send documents using the FTP or SMB protocol – Save in: - Scan to 
FTP/SMB – page 117
After a document is scanned, scanned data is automatically uploaded to a specified 
destination using the FTP or SMB protocol.
NOTE: To use the scan features, the machine must be set up on a network. For more 
information refer to the Quick Network Setup Guide and the System Administration 
Guide.
NOTE: Some of the features described in this chapter are optional and may not apply 
to your machine configuration.
Scanning Procedure
This section describes the basic scanning procedures. Follow the steps below.
1. Load the Documents – page 108
2. Select the Features – page 108
3. Start the Scan Job – page 109
4. Confirm the Scan Job in the Job Status – page 109
5. Save the Scanned Data – page 109
Stop the Scan Job – page 110
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							5 Scan/E-mail 
108 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128133 User Guide
1. Load the Documents
1.Load documents face up with 
the top edge entering the 
document feeder first, or face 
down on the document glass.
2. Select the Features
Each scan type has its own screen. Select [E-mail], [Network Scanning], [Scan to 
Mailbox], or [Scan to FTP/SMB] on the touch screen to display the appropriate screen.
• Select [E-mail] to scan and e-mail documents.
• Select [Network Scanning] to scan and send documents according to a scan job 
template.
• Select [Scan to Mailbox] to scan and save documents in the mailbox.
• Select [Scan to FTP/SMB] to scan and send documents using the FTP or SMB 
protocol.
1.Press the  button 
on the control panel.
2.Select a scan type on the touch 
screen.
NOTE: If the Authentication feature 
is enabled, you may be required to 
enter the user ID and password (if 
one is set up). If you need 
assistance, contact the Key 
Operator.
3.Press the  button once on the control panel to cancel any previous 
selections.
4.Perform the necessary operations.
 button  button
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							Scanning Procedure 
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128133 User Guide 109
If necessary, press one of the tabs and configure the scan settings. For information on 
the individual tabs, refer to the following.
E-mail – page 111
Save in: - Scan to Mailbox – page 115
Job Templates - Network Scanning – page 116
Save in: - Scan to FTP/SMB – page 117
Basic Scanning – page 119
Image Quality – page 123
Scan Options – page 124
Output Format – page 128
3. Start the Scan Job
1.Press the  button to scan 
the documents.
NOTE: If the Authentication feature 
is enabled, you may be required to 
enter the user ID and password (if 
set up). If you need assistance, 
contact the Key Operator.
4. Confirm the Scan Job in the Job Status
1.Press the  button 
on the control panel to display 
the [Job Status] screen.
The queued scan job will be 
displayed. If no job is displayed on 
the screen, it may have already 
been processed.
For more information, refer to Current and Pending Jobs in the Job Status chapter on 
page 268.
5. Save the Scanned Data
The following describes one of the methods used for importing documents to a 
computer. Mailbox Viewer2 allows you to easily import documents from a mailbox on 
the machine to a computer. Mailbox Viewer2 is an application on the CentreWare CD-
ROM supplied with the machine. For information on how to install Mailbox Viewer2, 
refer to the CentreWare CD-ROM.
 
button
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							5 Scan/E-mail 
110 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128133 User Guide
1.Click [Start] on the taskbar, then select [Program]>[Xerox]>[Utility]>[Mailbox 
Viewer 2].
2.From the list displayed, click the name of the machine, and then [Select Scanner].
3.Enter the number (001–200) of the mailbox to be accessed.
4.Enter the correct password as 
necessary.
5.Click [Open Mailbox].
A list of documents saved in the 
selected mailbox will be 
displayed.
6.Select the document to be imported, then click [Import].
NOTE: You can also select multiple documents.
For other functions available on Mailbox Viewer2, refer to the Mailbox Viewer2 On-line 
Help.
Stop the Scan Job
Follow the steps below to manually cancel an activated scan job.
1.Select [Stop] on the touch screen 
or press the  button on the 
control panel to suspend the 
current scan job.
NOTE: Select the  button on 
the control panel to resume the 
suspended job.
NOTE: Pressing the  button 
on the control panel suspends print 
jobs.
2.If required, press the  button to display the 
[Job Status] screen. To exit the 
[Job Status] screen, press the 
 button.
3.Press the  button on the 
control panel to delete the 
suspended job.
 
button
 button
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