Xerox WorkCentre Pro 128 User Manual

							Scan Options - Fax/Internet Fax 
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 91
Reduce/Enlarge – page 92
1.Press the  button 
on the control panel.
2.Select [Fax/Internet Fax] on the 
touch screen.
3.Select the [Scan Options] tab.
4.Select the required option.
Bound Originals
Use this feature to scan facing pages of a bound document in the correct page 
sequence, using the document glass. The facing pages will be scanned as two 
separate pages.
1.Select [Bound Originals] on the 
[Scan Options] screen.
2.Select the required options.
3.Select [Save].
NOTE: The facing pages of a bound document must be placed in a horizontal 
orientation on the document glass.
Off
Disables the feature.
Left Page then Right
Scans both pages of an open book from left to right.
Right Page then Left
Scans both pages of an open book from right to left.
Top Page then Bottom
Scans both pages of an open book from top to bottom.
Both Pages
Scans both pages of an open book and sends each page as a separate fax.
Left Page Only
Scans only the left-side page of an open book.
Right Page Only
Scans only the right-side page of an open book.
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Scan Size
Using this feature, the size of the document can be automatically detected or selected 
from a list of preset sizes. If a preset size is selected, documents will be scanned 
according to the specified size regardless of their actual size.
1.Select [Scan Size] on the [Scan  
Options] screen.
2.Select a desired option.
3.Select [Save].
Auto Size Detect
Detects the size of the documents automatically.
Presets
Allows you to select from 11 preset standard sizes in Portrait and Landscape 
orientations. The presets are set up by the Key Operator.
NOTE: Custom sizes cannot be set as presets.
Mixed Size Originals
This feature allows you to fax mixed sizes of documents using the document feeder. 
The machine senses the mixed size originals automatically and sends each document 
at the same size as the original.
NOTE: To enable the feature, select [Auto Size Detect] on the [Scan Size] screen.
1.Select [Mixed Size Originals] on 
the [Scan Options] screen.
2.Select [On] to enable the 
feature.
3.Select [Save].
Reduce/Enlarge
This feature allows you to enlarge or reduce a scanned document to a specified ratio 
before sending.
1.Select [Reduce/Enlarge] on the 
[Scan Options] screen.
2.Perform the necessary 
operations.
3.Select [Save].
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							Send Options - Fax/Internet Fax 
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 93
Preset %
• 100% – Sets the enlargement/reduction ratio to 100% (original size).
• Auto – After scanning the document with original size, automatically selects the 
enlargement/reduction ratio depending on the output size of the remote machine.
• Presets – Allows you to select the preset enlarge/reduce settings. Select one of 
these to specify the enlargement/reduction ratio. The presets are set up by the Key 
Operator.
Variable %
Allows you to specify an enlargement/reduction ratio within the range of 50 to 400%.
Send Options - Fax/Internet Fax
This section describes how to specify the transmission options on the [Send Options] 
screen. For information on the features available, refer to the following.
Communication Mode – page 94
Priority Send/Delayed Start – page 94
Send Header – page 96
Cover Note – page 96
Internet Fax Comment (Mail Contents) – page 97
Transmission Report: Read Receipts (MDN) and Delivery Receipts (DSN) – page 98
Recipient Print Sets – page 99
Remote Mailbox – page 100
F Code – page 100
Internet Fax Profile – page 102
1.Press the  button 
on the control panel.
2.Select [Fax/Internet Fax] on the 
touch screen.
3.Select the [Send Options] tab. 
Use the side tabs to switch 
screens.
4.Select the required option.
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Communication Mode
Use this feature to select a communication mode for fax transmissions.
1.Select [Communication Mode] 
on the [Send Options] screen.
2.Select the required option.
3.Select [Save].
G3 Auto
Select this mode if the remote machine is G3 compatible. This mode is the one usually 
selected. The machine automatically switches modes depending on the capabilities of 
the remote machine.
F4800
Select this mode when transmitting over noisy or bad telephone lines, for example 
when sending international faxes. Can also be useful for transmitting over poor 
telephone lines domestically.
G4 Auto
Select this mode when relay broadcasting to Internet Fax destinations.
Priority Send/Delayed Start
These features allow you to set the priority and start time for fax and polling jobs. 
Although you can set [Delayed Start] in combination with [Priority Send], a fax will be 
sent at the time specified using the [Delayed Start] option.
NOTE: These features are not available for Internet Fax transmissions.
1.Select [Priority Send/Delayed 
Start] on the [Send Options] 
screen.
2.Perform the necessary 
operations.
3.Select [Save].
Priority Send
• Off – Disables the feature.
• On – Sends or polls the job prior to the already stored documents.
Delayed Start
• Off – Disables the feature.
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• On – Applies the delayed start time. When you select this option, [Start Time] is 
displayed at the right side of the screen.
Start Time
Displays the delayed start time, and displays the [Delayed Start - Start Time] screen to 
change the delayed start time.
[Delayed Start - Start Time] Screen
You can set the delayed start time using a 12-hour or 24-hour format. You cannot 
specify a date for transmission.
NOTE: The format of the start time can be set on the [Machine Clock/Timer] screen in 
the [System Settings]. [AM]/[PM] is displayed only when the 12-hour format is used. 
For more information, refer to Machine Clock/Timers in the Setups chapter on 
page 191.
1.Select [On] for [Delayed Start] 
on the [Priority Send/Delayed 
Start] screen.
2.Select [Start Time].
3.Set the delayed start time using 
the scroll buttons.
4.Select [Save].
AM
The delayed start time is before noon.
PM
The delayed start time is after noon.
Hours
Sets the hour of the delayed start time from 1 to 12.
Minutes
Sets the minutes of the delayed start time from 00 to 59.
Current Time
Displays the current time.
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Send Header
Use this feature to add a remark (“RESEND” or space), the start time, the date of 
transmission, the sender name, the destination name, the fax number, and the quantity 
at the top of each page of the document.
NOTE: A regular fax sent from the United States must show this information.
NOTE: This feature is not available for Internet Fax transmissions.
1.Select [Send Header] on the 
[Send Options] screen.
2.Select the [On] to enable the 
feature.
3.Select [Save].
Cover Note
Use this feature to add a cover sheet to the document containing the following 
information: destination name, sender name, fax number, quantity, time and date, and 
remarks. You can also add comments using the same comment list as [Internet Fax 
Comment].
NOTE: This feature is not available for Internet Fax transmissions. For adding 
comments on Internet Fax, refer to Internet Fax Comment (Mail Contents) on page 97.
1.Select [Cover Note] on the 
[Send Options] screen.
2.Perform the necessary 
operations.
Off
Disables the feature.
On
Attaches a [Cover Note]. When you select this option, [Comment] is displayed at the 
right side of the screen.
Comment
Displays the status of [Recipient’s Comment:] and [Sender’s Comment:], and displays 
the [Comment] screens to specify comments. You can add two comments on a cover 
sheet: [Recipient’s Comment:] and [Sender’s Comment:]. You can specify the same 
comment in both screens.
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[Comment - Recipient’s Comment] Screen
1.
Select [On] on the [Cover Note] 
screen.
2.Select [Comment].
3.Select [Recipient’s Comment:].
4.Select [On] on the [Comment - 
Recipient’s Comment] screen.
5.Select a comment from the comment list using the scroll buttons.
6.Select [Save].
No. Comment
Allows you to select a comment from the list of comments already registered.
For information on how to register comments, refer to Comments in the Setups 
chapter on page 256.
[Comment - Sender’s Comment] Screen
The procedures are the same as the [Comment - Recipient’s Comment:] screen.
Internet Fax Comment (Mail Contents)
This feature allows you to add comments to e-mail text. Information such as an 
authorized name and address, the number of scanned pages, the scanned size, and 
IP Address and serial number of the machine is automatically generated by the system 
and also contained in the text. This feature uses the same comment list as [Cover 
Note].
NOTE: This feature is not available for regular fax transmissions. For adding 
comments on a regular fax, refer to Cover Note on page 96.
1.Select [Internet Fax Comment 
(Mail Contents)] on the [Send 
Options] screen.
2.Perform the necessary 
operations.
Off
Disables the feature.
On
Attaches the Internet Fax Comment. When you select this option, [Comment 1] and 
[Comment 2] are displayed at the right side of the screen. You can specify the same 
comment in both screens.
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Comment 1
Displays the [Comment 1] screen to specify comments.
Comment 2
Displays the [Comment 2] screen to specify comments.
[Comment 1] Screen
1.
Select [On] on the [Internet Fax 
Comment] screen.
2.Select [Comment 1].
3.Select [On] on the [Comment 1] 
screen.
4.Select a comment from the 
comment list using the scroll buttons.
5.Select [Save].
Off
Disables the feature.
On
Adds the selected [Comment 1].
No. Comment
Allows you to select a comment from the list of comments already registered.
For information on how to register comments, refer to Comments in the Setups 
chapter on page 256.
[Comment 2] Screen
The procedures are the same as the [Comment 1] screen.
Transmission Report: Read Receipts (MDN) and Delivery  Receipts (DSN)
These features allow you to print the transmission results report, and/or receive a 
notification e-mail that the Internet Fax you sent has been opened by the recipient 
(MDN - Mail Delivery Notification) or delivered to the destination (DSN - Delivery Status 
Notification). Whether to use [Read Receipts (MDN)] or [Delivery Receipts (DSN)] can 
be selected on the [Internet Fax Control] screen in the [Fax Mode Settings]. For more 
information, refer to Other Settings in the Setups chapter on page 220. [Transmission 
Report] is used for regular faxes, and [Read Receipts (MDN)] and [Delivery Receipts 
(DSN)] are used for Internet Fax if the remote machine supports these features.
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1.Select [Report/Read Receipts] 
or [Report/Send Receipts] on 
the [Send Options] screen.
2.Select the required option.
3.Select [Save].
Transmission Report
• Off – Disables the feature.
• On – Outputs the result after the transmission is completed.
Read Receipts (MDN) or Delivery Receipts (DSN)
• Off – Disables the feature.
• On – Requests the mail delivery notification.
Recipient Print Sets
This feature allows you to specify the number of copies the remote machine will output. 
The number of copies can be between 1 and 99.
NOTE: This feature is not available for Internet Fax transmissions, and supported only 
on Xerox machines.
1.Select [Recipient Print Sets] on 
the [Send Options] screen.
2.Perform the necessary 
operations.
3.Select [Save].
1 Set
The remote machine will output one copy.
Multiple Sets
Allows you to specify the number of copies the remote machine will output.
When you select [Multiple Sets], the scroll buttons and the numeric keypad are 
displayed at the right side of the screen to specify the number of copies.
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Remote Mailbox
This feature allows you to access a mailbox on a remote machine to send and retrieve 
confidential documents. You must know the mailbox number and the password (if one 
is set up) to access the remote mailbox. For more information on how to retrieve 
confidential documents from a remote mailbox, refer to Polling on page 103.
NOTE: This feature is not available for Internet Fax transmissions.
1.Select [Remote Mailbox] on the 
[Send Options] screen.
2.Select the required option.
3.Select [Save].
Off 
Disables the feature.
On
Sets confidential transmissions. [Remote Mailbox Number] and [Password] are 
displayed at the right side of the screen.
• Remote Mailbox Number – Enter a mailbox number for the remote machine using 
the numeric keypad on the control panel. The mailbox number is a 3-digit code from 
001 to 999.
• Password – Enter a password for the mailbox of the remote machine if required. The 
password is a 4-digit code.
Next
Sets the entered value and moves to the other entry field.
F Code
This feature enables fax transmissions using the F Code standard defined by the 
Communications and Information network Association of Japan. The F Code standard 
is based on Recommendation T.30 defined by ITU Telecommunication Standardization 
Sector (ITU-T), and allows communication with remote machines that support the 
same standard regardless of their manufacturers.
You must know the F Code and the password (if one is set up) of the remote machine 
before sending or retrieving a document. If you are retrieving a document from a remote 
machine, the machine holding the document must know the F Code (preceded with “0” 
to indicate the confidential fax transmission) and the password of your machine as well.
• Confidential sending using F Code
You can send a confidential fax document using F Code if a confidential mailbox is set 
up in the remote machine. You must know the remote machine’s F Code and password 
(if set up) before sending the document.
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