Xerox WorkCentre Pro 128 User Manual

							Product Recycling and Disposal 
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 31
USA/Canada
Xerox operates an equipment takeback and reuse/recycle program. Contact your 
Xerox sales representative (1-800-ASK-XEROX) to determine whether this Xerox 
product is part of the program. For more information about Xerox environmental 
programs, visit www.xerox.com/environment or for recycling and disposal information, 
contact your local authorities. In the United States, you may also refer to the Electronic 
Industries Alliance web site: www.eiae.org.
European Union
Application of this symbol on your equipment is confirmation that you 
should not dispose of the equipment in the normal household waste 
stream.
In accordance with European legislation end of life electrical and electronic equipment 
subject to disposal must be segregated from household waste.
Private households within EU Member States may return used electrical and electronic 
equipment to designated collection facilities free of charge. Please contact your local 
disposal authority for information. 
In some Member States when you purchase new equipment your local retailer may be 
required to take back your old equipment free of charge. Please ask your retailer for 
information.
Other Countries
Please contact your local waste authorities and request disposal guidance.
Downloaded From ManualsPrinter.com Manuals 
						

							1 Before Using the Machine 
32 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide
Downloaded From ManualsPrinter.com Manuals 
						

							Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 33
2 Product Overview
This machine is not simply a conventional copier but a digital device capable of 
copying, faxing, printing and scanning, depending on the configuration.
The touch screens shown in this manual are from a fully configured machine to cover 
all the features.
The content of the touch screens may vary slightly depending on Key Operator settings 
and machine configuration. The button names and icons on the control panel also vary 
depending on machine configuration. However, machine features described here 
remain the same.
For more information on available options not described here, visit the Xerox website 
or contact your Xerox Sales Representative.
Machine Components
The following diagrams show the standard and optional components of the machine. 
Configuration may vary depending on the model.
NOTE: Depending on the configuration, the Document Glass Cover is attached 
instead of the Document Feeder. Two optional paper trays can be attached.
Document Feeder
Document Glass
 (under the Document Feeder)
Control Panel
Touch Screen
On / Off Switch
Center Output Tray
Front Cover
Tray 5 (Bypass Tray) Duplex Module (Optional)
Two Tray Module (Optional)
Tray 3
Tray 4
Tray 1
Tray 2
Downloaded From ManualsPrinter.com Manuals 
						

							2 Product Overview 
34 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide
TEL
Located on the back of the machine. Connect a telephone to this jack if required.
LINE 1
Located on the back of the machine. Connect a telephone cable to this jack. Then 
connect the other end to the wall jack.
Finisher
Allows you to staple or sort copies automatically. The Finisher Tray can hold 1,000 
sheets of 20 lb bond or 80 g/m
2 paper in Letter/A4 size or smaller.
Duplex Module
Allows you to make double-sided copies. The Duplex Module can be used when paper 
is supplied from Tray 1, 2, 3, or 4. For more information, refer to 2 Sided in the Copy 
chapter on page 53.
Trays 3 & 4
At the base of the machine, the following optional trays will be available, depending on 
the configuration.
• Two Tray Module – Can be added to the standard 2-tray configuration. Each tray 
can hold 500 sheets of 20 lb bond or 80 g/m
2 paper.
• Tandem Tray Module – Can be added to the standard 2-tray configuration to provide 
high volume paper sources. Tray 3 can hold a maximum of 800 sheets of 20 lb bond 
or 80 g/m
2 paper in Letter or A4 size, long edge feed. Tray 4 can hold 1,200 sheets 
of 20 lb bond or 80 g/m2 paper in Letter or A4 size. The Tandem Tray Module is 
referred to as “TTM” in this manual.
Finisher Tray
Finisher (Optional)
Tandem Tray Module (Optional)Tray 3Tray 4
Downloaded From ManualsPrinter.com Manuals 
						

							System Controls 
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 35
System Controls
The following diagram shows the names and functions of the buttons on the control 
panel.
Button Function
1  Displays the log-in screen to enter the [System Administrator 
Menu] screen, or when the Authentication feature is enabled. DO 
NOT press this button again, after you have logged in. This will log 
you out immediately.
2  This button is non-functional on this machine.
3  Changes the languages displayed on the touch screen.
NOTE: Certain characters may be garbled when you change 
languages.
4  
(green light)Indicates whether the machine is in power saver mode. Also 
cancels Low Power Mode or Sleep Mode.
5  Resets to the default settings and displays the first screen for the 
current pathway.
6  Temporarily interrupts a job for programming a priority job.
7  Suspends or cancels a job depending on the job type. When 
multiple jobs are being processed, all the jobs will be suspended or 
cancelled. Selecting [Stop] on the [Job Status] screen stops only 
the selected job.
8  Starts or resumes a job.
9  Enters speed dial codes.
10  Deletes a numeric value or the last digit entered, and replaces the 
current value with a default value. Also cancels suspended jobs.
11  Inserts a pause while dialing a fax number.
12
5
8
91011
12
13
6
7
34
Downloaded From ManualsPrinter.com Manuals 
						

							2 Product Overview 
36 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide
Button names and icons used on the control panel may differ depending on the country 
of purchase.
Services and Features
The machine has various features and provides valuable services. The following 
description outlines the features and explains the options on the  screen.
NOTE: The arrangement of icons for the services and features displayed on the 
screen can be changed by the Key Operator.
1. Press the  button 
on the control panel.
2.Use the scroll buttons to switch 
between screens.
3.Select the required service.
Copy
Allows you to copy documents in various ways. For example, you can produce output 
which has been reduced or enlarged to a different size, or copy two or four independent 
documents onto one sheet of paper. For more information, refer to the Copy chapter.
E-mail
Allows you to send scanned documents by e-mail in various ways. For example, you 
can set the density for scanning, or specify the file format for saving the documents. 
For more information, refer to the Scan/E-mail chapter.
12  Indicates the special character used in a fax number and 
designates a group code. Also allows you to specify an F Code or a 
password.
13  Displays the [All Services] screen for selection of all the available 
services on the machine.
Button Function
Downloaded From ManualsPrinter.com Manuals 
						

							Services and Features 
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 37
Fax/Internet Fax
Allows you to fax documents in various ways. For example, you can send documents 
in a reduced or enlarged format, or specify destinations using the Address Book or 
speed dialing features. Internet Fax allows you to send and receive faxes over the 
Internet or intranet. Internet Fax provides reduced cost of transmissions compared to 
the use of a conventional phone line. After scanning documents, you can send scanned 
data by e-mail, and can also receive scanned data in an e-mail attachment sent from 
an Internet Fax compatible machine. For more information, refer to the Fax/Internet Fax 
chapter.
Network Scanning
Allows you to scan documents and store them as electronic documents on a file server 
on the network by selecting a job template which has various assigned parameters. 
You can retrieve the stored electronic documents by accessing the file server from a 
PC. For more information, refer to Job Templates - Network Scanning in the Scan/E-
mail chapter on page 116, and Services in the CentreWare Internet Services chapter 
on page 151.
Scan to Mailbox
Enables the confidential mailbox or polling feature by storing the scanned documents 
to private mailboxes. For more information, refer to Save in: - Scan to Mailbox in the 
Scan/E-mail chapter on page 115.
Scan to FTP/SMB
Allows you to scan and store documents to specified destinations using the FTP or 
SMB protocol. For more information, refer to Save in: - Scan to FTP/SMB in the Scan/
E-mail chapter on page 117.
Check Mailbox
Allows you to confirm, print, or delete the documents in a mailbox. It also allows you to 
change or release linkage with a job flow sheet and execute the linked job flow sheets. 
For more information, refer to the Check Mailbox chapter.
Stored Programming
Allows you to store programming for a job to a job number using the Stored 
Programming feature. For more information, refer to the Stored Programming chapter.
Setup Menu
Allows you to set or change the following features from this screen: Mailbox, Stored 
Programming, Job Flow Sheets, Address Book, Group Send, Comment, and Paper 
Type. For more information, refer to the Setups chapter and the Stored Programming 
chapter.
Downloaded From ManualsPrinter.com Manuals 
						

							2 Product Overview 
38 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide
Power On/Off
Powering On
Ensure that the machine is connected to a suitable power supply and that the power 
plug is firmly connected to the electrical outlet.
The machine is ready to make copies about 12 seconds after powering on (varies with 
machine configuration). For more information, refer to Machine Specifications in the 
Specifications chapter on page 341.
1.Press the power switch to the 
 position.
NOTE: If the machine does not start 
up, check that the RESET button on 
the back of the machine is in the 
reset position (depressed).
Powering Off
When you switch off the machine, if it is equipped with the optional hard disk, it remains 
on for approximately 10 seconds while it stores files and prepares for shutdown. The 
machine then shuts down completely.
CAUTION: Wait at least 20 seconds between powering the system on and off. 
Failure to do this could cause damage to the hard disk.
Ground Fault Interrupter (GFI)
If a fault is detected in the power supply to the machine, a Ground Fault Interrupter 
(GFI) device on the machine automatically cuts all electrical power. If power is 
interrupted, locate the RESET button on the back of the machine. If the GFI has been 
triggered, the RESET button will be in the tripped position. To restore power to the 
machine, press the RESET button.
Downloaded From ManualsPrinter.com Manuals 
						

							Power Saver Modes 
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 39
Before using the machine, press the TEST button. If the GFI is working properly, the 
RESET button should pop up. If it does, press the RESET button.
NOTE: If the RESET button pops back up when you press it, or if power is not 
restored by this procedure, contact the Xerox Welcome Center.
Power Saver Modes
The machine has energy saving features that significantly reduce power consumption 
during inactivity. The  button is located on the upper-right portion of the 
control panel, and lights up when the power saving feature is enabled. The power 
saving feature operates in the following two modes.
• Low Power Mode
• Sleep Mode
Low Power Mode
The machine automatically switches to the Low Power Mode after a certain period of 
time from the last copy, fax, scan, or print operation. In this mode, the touch screen is 
turned off, and the Power Saver light is on. The Low Power Mode is cancelled when 
the  button on the control panel is pressed, or a fax or print job is 
received by the machine. The factory default setting of 15 minutes is customer 
changeable within the range of 2 to 60 minutes.
For more information, refer to Auto Power Saver in the Setups chapter on page 192.
RESET button
TEST button

light/button
Downloaded From ManualsPrinter.com Manuals 
						

							2 Product Overview 
40 Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide
Sleep Mode
The machine automatically switches to the Sleep Mode after the Low Power Mode 
continues for a certain period of time. The Sleep Mode has a reduced power 
consumption compared to Low Power Mode. In this mode, the touch screen is turned 
off, and the Power Saver light is on. The Sleep Mode is cancelled when the  button is pressed, or a fax or print job is received by the machine. The factory 
default setting of 15 minutes is customer changeable within the range of 2 to 60 
minutes. The time specified for entering the Sleep Mode will be counted from when the 
machine enters the Low Power Mode.
For more information, refer to Auto Power Saver in the Setups chapter on page 192.
NOTE: By default, the machine skips the Low Power Mode and switches directly to 
the Sleep Mode after 15 minutes of inactivity.
Changing the Default Time Settings
This section describes how to change the default time settings using the Key Operator 
access. If you need assistance or more information, contact the Key Operator or refer 
to Machine Clock/Timers in the Setups chapter on page 191.
1.Press the  button 
on the control panel.
2.Enter the Key Operator ID using 
the numeric keypad on the 
control panel. Select [Confirm] 
on the [System Administrator 
Login] screen.
NOTE: The default Key Operator ID 
is “11111”. If the Authentication 
feature is enabled, you may be 
required to enter a password. The 
default password is “x-admin”. The 
password is case sensitive.
 button
Downloaded From ManualsPrinter.com Manuals