Xerox WorkCentre Pro 128 User Manual

							E-mail 
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128133 User Guide 111
E-mail
This section describes how to scan documents to send them as e-mail attachments. 
You can specify destination addresses by using the screen keyboard to enter the 
addresses, or by selecting from the address book. For more information on how to 
make entries using this screen, refer to the following.
Address Book – page 111
Keyboard – page 113
Sender – page 114
Sender’s Details – page 114
Delete Recipient – Clears the currently selected address entry field.
Change Settings – page 115
1.Press the  button 
on the control panel.
2.Select [E-mail] on the touch 
screen.
3.Perform the necessary 
operations.
Address Book
This feature allows you to choose a destination from the address book. Address books 
are held locally on the machine and remotely on a directory server. When the address 
book saved in a directory server is accessible, the remote address book is displayed. 
If it is inaccessible, the local address book saved in the machine is displayed.
NOTE: The address book displayed here contains only the e-mail addresses for the 
scan feature. The speed dial codes and group codes are not displayed.
Refer to Address Book in the Setups chapter on page 250.
1.Select [Address Book] on the 
[E-mail] screen.
2.Perform the necessary 
operations.
3.Select [Save].
To
Uses the selected address as a To recipient.
Cc
Uses the selected address as a Cc recipient.
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Bcc
Uses the selected address as a Bcc recipient.
Go to
This is displayed only when the local address book on the machine is displayed. 
Specify the number assigned to an address using the numeric keypad on the control 
panel.
Show Details
Displays detailed information on the selected address.
Local Address List
Displays the list of addresses registered in the local address book on the machine. 
Selectable when the remote address book is displayed on the screen.
Local Search
Displays the [Address Book] screen for searching the local address book on the 
machine.
Remote Search (Directory Svc.)
Displays the [Address Book] screen for searching the remote address book on the 
directory server. Selectable when the local address book is displayed on the screen.
[Address Book] Screen
Use this feature to search the address book. You can select a destination from search 
results.
1.Select [Local Search] or 
[Remote Search] on the 
[Address Book] screen.
2.Perform the necessary 
operations.
3.Select [Search Now].
For more information on keyboard entry, refer to Keyboard in the Fax/Internet Fax 
chapter on page 83.
NOTE: If you specify keywords in multiple fields, the machine searches for entries that 
match all the keywords specified.
Recipient Name
Select to use part of a name as a keyword. The machine searches for a first name, last 
name, or a nickname assigned to an address.
E-mail Address
Select to use part of an e-mail address as a keyword.
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Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128133 User Guide 113
Custom Item
Select one of the custom items set by the Key Operator as a search value. For 
information on specifying the item displayed, refer to Attribute Type of Custom Item 1-
3 in the Setups chapter on page 241
Enter/Change Keyword
Displays the screen keyboard for entering a keyword.
Search Now
Starts the search.
Local Address List
Displays the list of addresses registered in the local address book on the machine.
Local Search
Displays the [Address Book] screen for searching the local address book on the 
machine.
Remote Search (Directory Svc.)
Displays the [Address Book] screen for searching the address book on the directory 
server.
NOTE: When searching the address book on the directory server, you can abort 
halfway through.
Keyboard
You can enter an address using the screen keyboard.
1.Select [Keyboard] on the 
[E-mail] screen.
2.Perform the necessary 
operations.
3.Enter an address.
4.Select [Close].
For more information on keyboard entry, refer to Keyboard in the Fax/Internet Fax 
chapter on page 83.
To/CC/BCC
Switches the recipient type between To, Cc, and Bcc. 
Next Recipient
Allows you to enter another address into the next address entry field. After selecting 
this button, select [To/CC/BCC] to switch the recipient type as necessary.
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Sender
Use this feature to add the sender’s address to an address entry field.
1.Select [Sender] on the 
[E-mail] screen.
2.Select the required option.
3.Select [Save].
To
Adds the sender’s address in the To field.
CC
Adds the sender’s address in the Cc field.
BCC
Adds the sender’s address in the Bcc field. The address entered in this field is not 
displayed on the message received by the recipient.
Sender’s Details
Use this feature to add information in the message header: sender’s address, subject, 
reply-to-address, and file name.
1.Select [Sender’s Details] on the 
[E-mail] screen.
2.Perform the necessary 
operations.
3.Select [Save].
From
Displays the preset sender’s address. To change the address, select this entry field, 
and then select [Keyboard] or [Address Book].
E-mail Subject
To change the subject automatically assigned, select this entry field, and then select 
[Keyboard].
Reply To
Enter a reply-to address. After selecting this field, select [Enter Sender’s Address] or 
[Address Book]. If you select [Enter Sender’s Address], the sender’s address is used 
for this field.
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							Save in: - Scan to Mailbox 
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128133 User Guide 115
File Name
Enter a file name to be assigned to the scanned data. After selecting this field, select 
[Keyboard].
Clear Field
Clears the currently selected entry field.
Enter Sender’s Address
Adds the sender’s address as the reply-to-address.
Address Book
Displays the list of e-mail addresses registered in the address book. Use the address 
book to select the sender’s e-mail address or reply-to-address.
Keyboard
Displays the screen keyboard. Use the keyboard to enter the sender’s address, 
subject, reply-to-address, or file name. For more information on keyboard entry, refer 
to Keyboard in the Fax/Internet Fax chapter on page 83.
Change Settings
Use this feature to change the entered destination address.
1.Select [Change Settings] on the 
[E-mail] screen.
2.Perform the necessary 
operations.
3.Select [Save].
For more information on keyboard entry, refer to Keyboard in the Fax/Internet Fax 
chapter on page 83.
Save in: - Scan to Mailbox
This section describes how to select a mailbox on the machine to save scanned 
documents. For more information on this screen, refer to the following.
Mailbox list – Select a mailbox for saving scanned data.
Go to – Specify the start number of a mailbox from which mailboxes are to be displayed, 
using the numeric keypad on the control panel.
Document List – Allows you to print or delete documents in the selected mailbox.
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1.Press the  button 
on the control panel.
2.Select [Scan to Mailbox] on the 
touch screen.
3.Select a mailbox for saving 
scanned data.
For more information on mailboxes, refer to the Check Mailbox chapter.
Job Templates - Network Scanning
This section describes how to scan and send documents to a specified server using a 
job template. A job template can be created on the machine or remotely using the 
CentreWare Scan Services. According to the settings in the template, documents are 
automatically scanned, saved in the TIFF/JPEG or PDF format, and then sent to a 
specified server. For information on how to program a job template, refer to Services in 
the CentreWare Internet Services chapter on page 151. For information on how to 
select a scan job template, refer to the following.
The name of a template created on the machine begins with “@”. The template created 
with the CentreWare Scan Services carries the name you specified.
For information on the CentreWare Scan Services, refer to the CentreWare Scan 
Services Manual.
Job template list – Select a job template to be used.
Go to – Specify the start number of a job template from which job templates are to be 
displayed.
Template Description – Allows you to view the description on the required job template.
Refresh – Updates the list of available job templates.
1.Press the  button 
on the control panel.
2.Select [Network Scanning] on 
the touch screen.
3.Select the job template to be 
used.
4.Press the  button on the control panel.
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							Save in: - Scan to FTP/SMB 
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128133 User Guide 117
Save in: - Scan to FTP/SMB
This section describes how to send scanned documents to specified destinations using 
FTP or SMB protocols. For more information, refer to the following.
Transfer Protocol – page 117
Address Book – page 118
Server – Specify the address of the destination server. Select a server name from the 
address book after selecting [Address Book] or enter a server’s address after selecting 
[Keyboard].
NOTE: If a server name is used instead of an IP address, the appropriate DNS 
information has to be entered via CentreWare Internet Services. Without DNS 
properly defined, the host name will not be translated into an IP address.
Shared Name – Enter a name assigned for the shared folder. If you select a server from 
the address book, the preset name is displayed. To change the name, select 
[Keyboard] and use the displayed keyboard. Not required for FTP servers.
Save in – Specify the location (or path) of the directory for saving files. If you select a 
server from the address book, the preset location is displayed. To change the location, 
select [Keyboard] and use the displayed keyboard.
Login Name – Enter a login name if required by the destination server. If you select a 
server from the address book, the preset name is displayed. To change the name, 
select [Keyboard] and use the displayed keyboard.
Password – Enter a password if required by the destination server. If you select a 
server from the address book, the preset password is displayed. To change the 
password, select [Keyboard] and use the displayed keyboard.
Detailed Settings – page 118
Clear Field – Clears the currently selected field.
Keyboard – page 119
1.Press the  button 
on the control panel.
2.Select [Scan to FTP/SMB] on 
the touch screen.
3.Perform the necessary 
operations.
Transfer Protocol
Use this feature to select a transfer protocol. You must select the same protocol used 
by the destination.
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1.Select [Transfer Protocol] on the 
[Scan to FTP/SMB] screen.
2.Select the required option.
3.Select [Save].
FTP
Specifies the FTP protocol.
SMB
Specifies the SMB protocol.
SMB (UNC Format)
Specifies the SMB protocol (using the UNC format).
NOTE: If Remote Authentication has been enabled, a popup message will prompt the 
user to enter a login and password before using the Scan to FTP/SMB feature. The 
login and password will be passed to the Kerberos server. Only when the user is 
authenticated (eg. U
ser xyz really is user xyz) will the feature be made available.
Address Book
Use this feature to select a destination server from the Address Book. Selecting a 
server causes the preset information to be entered into the entry fields: Server, Shared 
Name, Save in, Login Name, and Password. For information on how to register 
destinations, refer to Address Book in the Setups chapter on page 250.
1.Select [Address Book] on the 
[Save in:] screen.
2.Perform the necessary 
operations.
3.Select [Save].
Show Details
Displays detailed settings of the selected server.
Detailed Settings
Use this feature to assign a file name to a document to be scanned.
1.Select [Detailed Settings] on the 
[Save in:] screen.
2.Perform the necessary 
operations.
3.Select [Close].
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File Name
Specify a file name to be assigned to the document. A file name is automatically 
assigned by the machine. To assign a different file name, select [Change Settings] and 
use the displayed keyboard.
File Name Conflict
Specify one of the following after selecting [Change Settings]. If a file with the same 
name already exists at the destination, the file will be processed according to this 
selection.
• Cancel Job
Does not save the file in that destination.
• Change Name and Save
Saves the file under a different name. A new file name is created by adding a 3-digit 
number (e.g., 001) to the end of the current file name.
• Overwrite Name and Save
Overwrites the old file with the new file.
Clear Field
Deletes the entered file name.
Change Settings
Displays the screen keyboard to enter or revise the file name. For more information on 
keyboard entry, refer to Keyboard in the Fax/Internet Fax chapter on page 83.
Keyboard
Use the screen keyboard to enter parameters into the fields. For more information on 
keyboard entry, refer to Keyboard in the Fax/Internet Fax chapter on page 83.
1.Select an entry field.
2.Select [Keyboard] on the [Scan 
to FTP/SMB] screen.
3.Perform the necessary 
operations.
4.Select [Save].
Basic Scanning
This section describes how to configure the basic scan settings such as scan resolution 
and file formats. For more information, refer to the following.
Lighten/Darken – page 120
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2 Sided Originals – page 120
Original Type – page 121
File Format – page 122
1.Press the  button 
on the control panel.
2.Select a scan type on the touch 
screen. 
3.Select the [Basic Scanning] tab 
on the touch screen.
4.Select the required option.
Lighten/Darken
Use this feature to adjust the density of the scanned image in seven levels.
Use the scroll buttons to increase or decrease the darkness.
2 Sided Originals
Use this feature to specify whether the documents are single-sided or double-sided, 
and how documents are to be positioned.
1 Sided
Scans single-sided documents.
2 Sided (H to H)
Scans double-sided documents opened side by side.
NOTE: If you select this option, the [Original Orientation] is automatically set to [Head 
to Left]. If you need to change the setting, select [More], and select the required option 
for [Original Orientation] on the [2 Sided Originals] screen.
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