Xerox WorkCentre PE220 User Manual

							3 Paper Handling 
Xerox PE2203-3
Guidelines for Paper and Special Materials
When selecting or loading paper, envelopes, or other special material, keep 
these guidelines in mind:
• Always use paper and other materials that conform with the specifications 
listed under Paper Specifications on page 10-6.
• Attempting to print on damp, curled, wrinkled, or torn paper can cause 
paper jams and poor print quality.
• Use only high quality copier grade paper for the best print quality. 
• Avoid paper with embossed lettering, perforations, or a texture that is too 
smooth or too rough. Paper jams may occur.
• Store paper in its wrapper until you are ready to use it. Place cartons on 
pallets or shelves, not on the floor. Do not place heavy objects on top of 
the paper, whether it is packaged or unpackaged. Keep it away from 
moisture, or other conditions that can cause it to wrinkle or curl.
• Store unused materials at temperatures between 15 
oC and 30 oC (59 oF 
to 86 oF). The relative humidity should be between 10 % and 70 %.
• During storage, you should use a moisture-proof wrap, such as a plastic 
container or bag, to prevent dust and moisture from contaminating your 
paper.
• Load special paper types one sheet at a time through the manual tray or 
the paper tray to avoid paper jams.
• Only use materials specifically recommended for use in laser printers.
• To prevent special materials, such as transparencies and label sheets 
from sticking together, remove them as they print out.
• For envelopes:
– Use only well-constructed envelopes with sharp and well creased folds.
– Do not use envelopes with clasps and snaps.
– Do not use envelopes with windows, coated lining, self-adhesive seals, 
or other synthetic materials.
– Do not use damaged or poorly made envelopes.
– Only use envelopes recommended for laser printers. 
– Do not feed stamped envelopes.
• For transparencies:
– Place them on a flat surface after removing them from the machine.
– Do not leave a transparency in the tray for long periods of time. Dust and 
dirt may accumulate, resulting in spotty printing.
– To avoid smudging caused by fingerprints, handle them carefully.
– To avoid fading, do not expose printed transparencies to prolonged 
sunlight.
– Only use transparencies recommended for use in laser printers.
– Ensure that transparencies are not wrinkled, curled, or have any torn 
edges.
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• For labels:
– Verify that their adhesive material can tolerate a fusing temperature of 
200 
oC (392 o F) for 0.1 second.
– Make sure that there is no exposed adhesive material between them. 
Exposed areas can cause labels to peel off during printing, which can 
cause paper jams. Exposed adhesive can also cause damage to 
machine components.
– Do not load a sheet of labels through the machine more than once. The 
adhesive backing is designed for one pass through the machine.
– Do not use labels that are separating from the backing sheet or are 
wrinkled, bubbled or otherwise damaged.
– Only use labels recommended for laser printers.
• For Card Stock or Custom-sized materials:
– Postcards, 3.5 x 5.8 in. (89 x 148 mm) cards and other custom-sized 
materials can be printed with this printer. The minimum size is 3 x 5 in. 
(76 x 127 mm) and the maximum size is 8.5 x 14 in. (216 x 356 mm)
– Always insert the short-edge into the tray first. If you want to print in 
landscape mode, make this selection through your software. Inserting 
paper long-edge first may cause a paper jam.
– Do not print on media smaller than 3 in. (76 mm) wide or 5 in. (127 mm) 
long.
• For preprinted paper:
– Letterheads must be printed with heat-resistant ink that will not melt, 
vaporize, or release hazardous emissions when subjected to the 
printer’s fusing temperature of 200 °C (392 °F) for 0.1 second.
– Ink on letterheads must be non-flammable and should not adversely 
affect any printer rollers.
– Forms and letterheads should be sealed in a moisture-proof wrapping to 
prevent changes during storage.
– Before you load preprinted paper as forms and letterheads, verify that 
the ink on the paper is dry. During the fusing process, wet ink can come 
off preprinted paper.
• Do not use 
Carbonless paper and Tracing paper. Use of these types of 
paper could result in chemical smells and could damage your machine.
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							3 Paper Handling 
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Loading Paper
Proper paper loading helps prevent paper jams and ensure trouble-free 
printing. Do not remove the paper in the tray while a job is printing. Doing so 
may cause a paper jam. See Paper Type, Input Sources, and Capacities on 
page 3-2 for acceptable paper size and capacity for the tray. 
Using the Paper Tray
The paper tray holds 150 sheets of paper.
For details about loading paper in the tray, see Loading Paper on page 2-6. 
To use the special material like envelope, label or card, remove the stack of 
plain paper and load one sheet of special material into the tray. 
Using the Manual Tray
When you print a document using your PC and want to check the print quality 
after each page is printed, load the paper in the manual tray and select 
Manual Feed for Source from the print driver.
1.Load the print material into the 
tray. If there is a print side to the 
paper it should be face up. 
Push the print material firmly into 
the manual tray.
2.Adjust the paper guide against 
the print material without bending 
the material.
3.Select Manual Feed for Source 
from the software application, 
and then select the correct paper 
size and type. For details, see 
Chapter 5, Printing.
4.Send the job to the printer.
5.On the machine the display shows “Add Paper & Press Start”. Press 
Start on the machine to start feeding. Printing is started. 
6.If you have multiple pages to be printed, the display shows “Add Paper & 
Press Start” again. Load the next sheet and press Start. 
Repeat this step for every page to be printed. 
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NOTE: 
• If you experience jams with card stock feeding, turn the paper over and try 
again.
• Manually loading paper and pressing Start to start feeding is only 
available with PC printing.
• Because the Manual Feed mode does not print jobs automatically and 
continuously, incoming faxes are stored in memory instead of printing 
immediately.
• When you press Stop/Clear in the Manual Feed mode, the print job in 
progress is canceled. 
 Copy Output Tray
The machine has a paper output tray 
that holds 50 sheets of 20lb (
75 g/m2) 
paper. The output tray collects printed 
paper face down, in the order in which 
the sheets were printed.
NOTE: Pull the paper output 
extension out so that the output does 
not drop out of the tray.
Paper 
output extension
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							4 Copying 
Xerox PE2204-1
4Copying
This chapter gives you step-by-step instructions for copying documents.
This chapter includes:
NOTE: You need to press Copy to activate Copy mode.
• Making Copies – page 4-2
• Selecting Copy Options – page 4-5
• Copy Setup – page 4-11
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							4 Copying 
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Making Copies
Loading Paper for Copying
The instructions for loading copy materials are the same whether you are 
printing, faxing, or copying. For further details, see Loading Paper on page 2-6 
NOTE: For copying, you can only use Letter, A4, Legal, Folio, Executive, B5, 
A5, or A6 sized print materials.
Preparing a Document
You can use the document glass or the Automatic Document Feeder (ADF) to 
load an original document for copying, scanning, and sending a fax. Using the 
ADF, you can load up to 30 documents (20 lb, 75 g/m
2) for one job. You can, 
of course, place only one sheet at a time on the document glass.
When you use the ADF:
NOTE: 
• Do not load documents smaller than 5.6 x 5.8 inches (142 x 148 mm) or 
larger than 8.5 x 14 inches (216 x 356 mm).
• Do not attempt to feed the following types of documents:
– carbon-paper or carbon-backed paper
– coated paper
– onion skin or thin paper
– wrinkled or creased paper
– curled or rolled paper
– torn paper
• Remove all staples and paper clips before loading documents.
• Make sure any glue, ink, or correction fluid on the paper is completely dry 
before loading documents.
• Do not load documents that include different sizes or weights of paper.
• Do not load booklets, pamphlets, transparencies, or documents having 
other unusual characteristics.
If you wish to copy any of the documents listed here, use the Document Glass.
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							4 Copying 
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Making Copies on the Document Glass
1.Lift and open the document cover.
2.Place the document face down 
on the document glass and align it 
at the top left corner of the glass.
NOTE: Make sure that no documents 
are in the ADF (Automatic Document 
Feeder). If a document is detected in 
the ADF, the machine gives it priority 
over the document on the document 
glass.
3.Close the document cover.
NOTE: 
• Lower the document cover gently to avoid damage to the machine or 
personal injury.
• If you leave the cover open while copying you may affect copy quality and 
toner consumption.
• If you are copying a page from a book or magazine, leave the cover open.
4.Press the Copy button to enter the copy mode.
5.Select the copy settings including number of copies, copy size, 
brightness, and original type, by using the control panel buttons. See 
Selecting Copy Options on page 4-5.
To clear the settings, use the Stop/Clear button.
6.If necessary, you can use special copy features, such as Poster, Auto Fit, 
Clone, and ID Card copying.
7.Press Start to begin copying. The display shows the copy processing.
NOTE: 
• You can cancel the copy job during an operation. Press Stop/Clear, and 
the copying will stop.
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• Dust on the document glass may cause black spots on the printout. 
Always keep it clean.  See Cleaning the Scan Unit on page 8-5.
• To get the best scan quality, especially for colored or gray-scaled images, 
use the document glass.
Making Copies from the Automatic Document Feeder
1.Load the document face up 
into the ADF (Automatic 
Document Feeder). You can 
insert up to 30 sheets at a 
time. Make sure that the 
bottom of the document 
stack matches the paper 
size marked on the 
document tray.
2.Adjust the document guides 
to the document size.
3.Select the copy settings 
including number of copies, 
copy size, brightness, and 
original type, by using the 
control panel buttons. See 
Selecting Copy Options on 
page 4-5.
4.To clear the settings, use 
the Stop/Clear button.
5.If necessary, you can use 
special copy features, such 
as Collate and 2 or 4 Up 
copying. 
6.Press Start to begin copying. 
The display shows the copy processing.
NOTE: Dust on the ADF glass may cause black lines on the printout. Always 
keep the ADF glass clean.  See Cleaning the Scan Unit on page 8-5.
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							4 Copying 
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Selecting Copy Options
Basic Copy Features
The buttons on the control panel let you select all basic copy options: 
brightness, document type, copy size, and copy quantity. Set the following 
options for the current copy job before pressing Start to make copies.
NOTE: If you press Stop/Clear while setting the copy options, all of the 
options you have set for the current copy job will be canceled and returned to 
their default status. The settings will automatically return to their default 
status after the machine completes the copy job in progress. 
Lighten/Darken
If you have an original document containing faint markings or dark images, 
you can adjust the brightness to make a copy that is easier to read. 
To adjust the brightness, press Lighten/Darken. 
You can choose from the following contrast modes:
•Lighten: will make the copies lighter than the original document. This 
works well with dark print.
•Normal: will make the copies look the same as the original document. 
This works well with standard typed or printed documents.
•Darken: will make the copies darker than the original document. This 
works well with light print or faint pencil markings.
Original Type
The Original Type setting is used to improve the copy quality by selecting the 
document type for the current copy job. 
To select the document type, press Original Type.
You can choose from the following image modes:
•Text: Use for documents containing mostly text.
•Photo & Text: Use for documents with mixed text and photographs.
•Photo: Use when the originals are photographs.
NOTE: When you copy a document containing color on the background, 
such as a newspaper or a catalog, the background will appear on your copy. 
If you want to reduce the background, change the Lighten/Darken setting to 
Lighten and/or the Original Type setting to Text.
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Reduce/Enlarge
Using the Reduce/Enlarge button will reduce or enlarge the size of a copied 
image from 25% to 400% when you copying from the document glass or from 
25% to 100% from the ADF. 
To select from the predefined copy sizes:
1.Press Reduce/Enlarge. 
The default setting appears on the bottom line of the display.
2.Press Reduce/Enlarge or the scroll buttons (  or  ) to find the size 
setting you want. 
3.Press Enter to save the selection.
To fine-tune the size of copies:
1.Press Reduce/Enlarge. 
2.Press Reduce/Enlarge or the scroll buttons (  or  ) 
until “Custom:25-100%” or “Custom:25-400%” displays on the bottom 
line. Press Enter.
3.Press the scroll button (  or  ) until the copy size you want appears on 
the display. 
Pressing and holding the button allows you to quickly scroll to the number 
you want.
You can also enter the value using the number keypad.
4.Press Enter to save the selection.
NOTE: When you make a reduced copy, black lines may appear at the 
bottom of your copy.
Copy Quantity
You can select the number of copies from 1 to 99.
1.Press Menu on the control panel until “Copy Setup” appears on the top 
line of the display. 
The first menu item, “Default-Change”, appears on the bottom line.
2.Press the scroll button (  or  )  to access the menu item, Copy 
Quantity. It appears on the bottom line, then press Enter.
3.Press the number you want to enter on the display: 
You can press and hold the button to quickly scroll the number you want 
to enter.
You can also enter the value using the number keypad.
4.Press Enter to save the selection.
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