Xerox WorkCentre PE220 User Manual

							7Faxing 
Xerox PE2207-1
7Faxing 
This chapter gives you information about using your machine as a fax 
machine. 
This chapter includes:
• Setting Up the Fax System – page 7-2
• Sending a Fax – page 7-5
• Receiving a Fax – page 7-10
• Automatic Dialing – page 7-14
• Other Ways to Fax – page 7-19
• Additional Features – page 7-24
NOTE: You need to press Fax to activate Fax mode.
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Setting Up the Fax System
Changing the Fax Setup options
1.Press Menu until “Fax Setup” appears on the top line of the display. 
The first available menu item, “Default-Change”, displays on the bottom 
line.
2.Press the scroll button (  or  ) until you see the desired menu item on the 
bottom line and press Enter. 
3.If you select “Default-Change”, you will see “Resolution”. Press Enter 
again. 
4.Use the scroll button (  or  ) to find the desired status or use the number 
keypad to enter the value for the option you have selected.
5.Press Enter to make your selection. The next Fax Setup option appears.
6.If necessary, repeat steps 2 through 4.
7.To return to Standby mode, press Stop/Clear.
Available Fax Setup Options
OptionDescription
Default-Change
You can change the default resolution value. 
Standard for documents with normal sized characters.
Fine for documents containing small characters or thin 
lines, or for sending documents printed using a dot-matrix 
printer.
Super Fine for documents containing extremely fine detail. 
Super Fine mode is enabled only if the remote machine 
also supports 
Super Fine resolution. 
Photo for documents containing shades of gray or 
photographs.
Color for documents with colors. Sending a color fax is only 
possible if the receiving machine supports color fax 
reception and you send the fax manually. In this mode, 
memory transmission is not available.
Ring To Answer
You can specify the number of times the machine rings, 
from 1 to 7, before answering an incoming call.
Lighten/Darken
You can select the default contrast mode to fax your 
documents lighter or darker.
Lighten works well with dark print.
Normal works well with standard typed or printed 
documents.
Darken works well with light print or faint pencil markings. 
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Redial Term
Your machine can automatically redial a remote fax 
machine if it was busy. Intervals from 1 to 15 minutes can 
be entered.
Redials
You can specify the number of redial attempts, from 1 to 13.
MSG Confirm
You can set your machine to print a report showing whether 
a transmission was successful, how many pages were sent, 
and more. The available options are On, Off, and On-Err, 
which prints only when a transmission is not successful.
Image TCR
You can prevent the Image TCR (Transmission 
Confirmation Report) from being included in the 
confirmation report for privacy or security protection. The 
available options are On or Off.
Auto Report
This produces a report with detailed information about the 
previous 50 communications operations, including time and 
dates. The available options are On or Off.
Auto Reduction
When receiving a document containing pages as long as or 
longer than the paper loaded in the tray, the machine can 
reduce the size of the document to fit the size of the paper 
loaded in the machine. Select On if you want to 
automatically reduce an incoming page. 
With this feature set to Off, the machine cannot reduce the 
document to fit onto one page. The document will be 
divided and printed in actual size on two or more pages.
Discard Size
When receiving a document containing pages as long as or 
longer than the paper installed in your machine, you can set 
the machine to discard any excess at the bottom of the 
page. If the received page is outside the margin you set, it 
will print in actual size on two or more sheets of paper.
When the document is outside the margin and the Auto 
Reduction feature is turned on, the machine reduces the 
document to fit it onto the appropriately-sized paper and 
discard does not occur. If the Auto Reduction feature is 
turned off or fails, data outside the margin will be discarded. 
Settings range from 0 to 30 mm.
Receive Code
The Receive Start Code allows you to initiate fax reception 
from an extension phone plugged into the EXT. jack on the 
back of the machine. If you pick up the extension phone 
and hear fax tones, enter the Receive Start Code. The 
Receive Start Code is preset to *9* at the factory. Settings 
range from 0 to 9. See 
Receiving Manually Using an 
Extension Telephone on page 7-12
 for more information 
about using the code.
OptionDescription
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DRPD Mode
You can receive a call using the Distinctive Ring Pattern 
Detection (DRPD) feature, which enables a user to use a 
single telephone line to answer several different telephone 
numbers. In this menu, you can set the machine to 
recognize which ring patterns to answer. For details about 
this feature, 
see Receiving Faxes Using the DRPD 
Mode on page 7-12
.
Receive Mode
You can select the default fax receiving mode.
In Te l mode, you can receive a fax by picking up the 
handset of the extension phone and then pressing the 
remote receive code (see 
Receive Code on page 7-3). 
Alternatively, you can press 
Manual Dial (you can hear a fax 
tone from the remote machine) and then press 
Start on the 
control panel of your machine. 
In the 
Fax mode, the machine answers an incoming call and 
immediately goes into fax reception mode. 
In Ans/Fax mode, the answering machine answers an 
incoming call, and the caller can leave a message on the 
answering machine. If the fax machine senses a fax tone on 
the line, the call automatically switches to Fax mode. 
In DRPD mode, you can receive a call using the Distinctive 
Ring Pattern Detection (DRPD) feature. This option is 
available only when you set up the DRPD Mode. For further 
details, see 
Receiving Faxes Using the DRPD Mode on 
page 7-12
.
OptionDescription
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Sending a Fax
Loading a Document
You can use the Automatic Document Feeder (ADF) or the document glass to 
load an original document for faxing. Using the ADF, you can load up to 30 
sheets of 20 lb (75 g/m
2 bond) paper at a time. You can, of course, place only 
one sheet at a time on the document glass. For details about preparing a 
document, see Making Copies on page 4-2.
To fax a document using the Automatic Document 
Feeder (ADF):
1.Load the document face up into the ADF. You can insert up to 30 sheets 
at a time. 
Make sure that the bottom of 
the document stack matches 
the paper size marked on the 
document tray.
2.Adjust the document guide on 
the ADF to match the width of 
the document.
NOTE: Dust on the ADF glass 
may cause black lines on the 
printout. Use the recommend 
materials to keep the ADF glass 
clean.  Refer to Cleaning the Scan 
Unit on page 8-5.
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To fax a document from the document glass: 
1.Lift and open the document cover.
2.Place the document face down on 
the document glass and align it 
with the top left corner of the glass.
NOTE: Make sure that no other 
documents are in the ADF (Automatic 
Document Feeder). A document in the 
ADF has priority over a document on 
the document glass.
3.Close the document cover.
Adjusting the Document Resolution
The default document settings produce good results when using typical text-
based documents.
If you send documents that are of a poor quality, or contain photographs, you 
can adjust the resolution to produce a higher quality fax.
1.Press Resolution on the control panel. 
2.By pressing Resolution or the scroll button (  or  ), you can choose 
from Standard, Fine, Super Fine, Photo, and Color.
3.When the mode you want to use displays, press Enter to make your 
selection.
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The document types recommended for the resolution settings are described 
in the table below:
NOTE: For memory transmission, Super Fine mode is not available. The 
resolution setting is automatically changed to Fine. 
When your machine is set to Super Fine resolution and the receiving fax 
machine does not support Super Fine resolution, the machine transmits using 
the highest resolution mode supported by the other fax machine.
Sending a Fax Automatically
1.Load the document(s) face up into the ADF, or place a single document 
face down on the document glass.
For details about loading a document, see Loading a Document on 
page 7-5.
2.Press the Fax button.
3.Adjust the document resolution to suit your fax needs (see Adjusting the 
Document Resolution on page 7-6).
If you need to change the brightness, see Lighten/Darken on page 7-2.
4.Enter the remote fax phone number using the number keypad.
You can also press and hold the digit button of the speed dial number if 
you have assigned one. To store the speed dial number, see Storing a 
Number for Speed Dialing on page 7-14.
5.Press Start.
6.When a document is placed on the document glass, the display shows 
“Another Page?” on the top line after the document is scanned into the 
memory. If you have the next page, remove the scanned page and place 
the next page on the glass. Press the scroll  button (  or  ) to display 
Yes and press Enter. Repeat as necessary.
ModeRecommended for:
StandardDocuments with normal sized characters.
FineDocuments containing small characters or thin lines or 
documents printed using a dot-matrix printer.
Super FineDocuments containing extremely fine detail. Super Fine mode 
is enabled only if the machine with which you are 
communicating also supports the Super Fine resolution. See 
the notes below.
PhotoDocuments containing shades of gray or photographs.
ColorDocuments with colors. Sending a color fax is only possible if 
the receiving machine supports color fax reception and you 
send the fax manually. In this mode, memory transmission is 
not available.
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After all of the pages are scanned, press the scroll button (  or  ) to 
display No and press Enter when the display shows Another Page?.
7.The number is dialed and then the machine begins sending the fax when 
the receiving fax machine is ready.
NOTE: When you want to cancel a fax job, press Stop/Clear at any time 
while sending.
Sending a Fax Manually
1.Load the document(s) face up into the ADF, or place a single document 
face down on the document glass.
For details about loading a document, see Loading a Document on 
page 7-5.
2.Press the Fax button
3.Adjust the document resolution to suit your fax needs, see Adjusting the 
Document Resolution on page 7-6.
If you need to change the brightness, see Lighten/Darken on page 7-2.
4.Press Manual Dial. You hear a dial tone.
5.Enter the receiving fax machine’s number using the number keypad.
You can also press and hold the digit button of the speed dial number if 
you have assigned one. To store the speed dial number, see Storing a 
Number for Speed Dialing on page 7.14.
6.When you hear a high-pitched fax signal from the remote fax machine, 
press Start.
NOTE:  When you want to cancel a fax job, press Stop/Clear at any time 
while sending.
Redialing the Last Number
To redial the number you last called:
Press Redial/Pause. 
When a document is loaded in the ADF (Automatic Document Feeder; see To 
fax a document using the Automatic Document Feeder (ADF): on page 7-5), 
the machine automatically begins to send.
For a document placed on the document glass, the display asks if you want to 
load another page. To add more documents, press the scroll button  (  or  ) 
to display Yes and press Enter. To send the fax immediately, press the scroll 
button (  or  ) to display No and press Enter.
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Confirming Transmission 
When the last page of your document has been sent successfully, the 
machine beeps and returns to Standby mode. 
If your fax fails, an error message appears on the display. For a list of error 
messages and their meanings, see Clearing LCD Error Messages on page 9-8. 
If you receive an error message, press Stop/Clear to clear the message and 
try to send the document again. 
You can set your machine to print a confirmation report automatically each 
time sending a fax is completed. For further details, see the MSG Confirm item 
on MSG Confirm on page 7-3.
Automatic Redialing
When the number you have dialed is busy or there is no answer when you 
send a fax, the machine automatically redials the number every three minutes, 
up to seven times according to the factory default settings.
When the display shows “Retry Redial?”, press Enter to redial the number 
without waiting. To cancel the automatic redialing, press Stop/Clear.
To change the time interval between redials and the number of redial 
attempts. See Redial Term on page 7-3.
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Receiving a Fax
About Receiving Modes
•In Fax mode, the machine answers an incoming fax call and immediately 
goes into the fax reception mode. 
•In Tel mode, you can receive a fax by pressing Manual Dial (you can hear 
a fax tone from the sending machine) and then pressing 
Start on the 
control panel of your machine. You can also pick up the handset of the 
extension phone and then press the remote receive code (see Receive 
Code on page 7-3).  
•In Ans/Fax mode, the answering machine answers an incoming call, and 
the caller can leave a message on the answering machine. If the fax 
machine senses a fax tone on the line, the call automatically switches to 
Fax mode. 
•In DRPD mode, you can receive a call using the Distinctive Ring Pattern 
Detection (DRPD) feature. “Distinctive Ring” is a telephone company 
service which enables a user to use a single telephone line to answer 
several different telephone numbers. For further details, see Receiving 
Faxes Using the DRPD Mode on page 7-12.
When your machine’s memory is full, the receiving mode automatically 
switches to Tel. 
For details about changing the receiving mode, see Receive Mode on page 7-
4.
NOTE: 
• To use the Ans/Fax mode, attach an answering machine to the EXT. jack 
on the back of your machine. 
• If you do not want other people to view your received documents, you can 
use Secure Receiving mode. In this mode, all of the received faxes are 
stored in memory. For further details, see Using Secure Receiving Mode 
on page 7-24.
Loading Paper for Receiving Faxes 
Faxes can only be printed on Letter-, A4-, Legal-, Folio-, Executive-, or B5-
sized paper. For details about loading paper and setting the paper size in the 
tray, see Loading Paper on page 2-6 and Setting the Paper Size and Type on 
page 2-18.
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