Xerox FaxCentre F110 User Manual

							30Chapter 4. Fax
4. Fax
 31Chapter 4. Fax
English
3 Confirm with OK. Pressing C will return you to the 
previous menu step; pressing STOP will return you 
to the root menu.
Printing Multiple Copies
You can apply settings to your machine whereby multiple 
copies  of  fax  transmissions  are  printed  out  upon  recep-
tion.
1 Press MENU/OK, 28 and OK.
2 Select nbr of copies with [ or ] and 
confirm  by  pressing OK.  Enter  a  value  between 
1 and 99.
3 Confirm with OK. Pressing C will return you to the 
previous menu step; pressing STOP will return you 
to the root menu.
Time Stamp
e  machine  prints  the  date  and  the  exact  arrival  time 
on  every  incoming  fax  received.  is  allows  you  to 
document the exact time at which you have received a fax 
transmission.  A  memory  buffer  in  the  machine  ensures 
that the correct date and time of reception will be main-
tained even after a power loss.
If  the  time  stamp  function  is  activated,  incoming  faxes 
will be stored in the fax memory. As soon as the last page 
has  arrived,  the  arrival  time  is  stored  and  the  machine 
prints out all the pages. e stored date and the time will 
appear on the page header.
1 If  you  would  like  to  turn  this  function  off,  press 
MENU/OK, 26 and OK.
2 Select without with [ or ]. Select with 
to turn the function on.
3 Confirm with OK. Pressing C will return you to the 
previous menu step; pressing STOP will return you 
to the root menu.
Broadcast Transmissions
You  have  two  options  for  sending  a  fax  transmission  to 
several  recipients:  You  can  either  enter  the  numbers  of 
the  individual  recipients  one-by-one  or  you  can  select  a 
group from your telephone book. In the latter case, your 
machine  will  send  the  fax  to  all  members  of  this  group: 
You cannot edit the individual entries.
Broadcast Transmissions to Individual 
Recipients
1 Insert  the  document  face  down  into  the  document 
input tray. e lower most document is sent first.
2 Enter  a  number  using  the  number  pad,  or  simply 
select  an  entry  from  the  telephone  book.  Press 
},  select search  and  confirm  with OK. 
Make  your  selection  from  the  list  of  entries  with 
[ or ]. You can also select numbers from the 
redial  list  or  from  the  caller  list.  Press º  or  the 
CTRL key and º, then select the desired num-
ber with [ or ].
3 Press CTRL  and 1⁄4.  Using  the  number  key-
board,  add  additional  numbers  manually—either 
from the telephone book, the redial list or the caller 
list. You  can  enter  up  to  ten  numbers.  Between  the 
individual recipients, press CTRL and 1⁄4.
4 To begin the fax transfer, press START. You can in-
terrupt the process at any time, by pressing STOP.
Broadcast Transmissions to a Group
1 Insert  the  document  face  down  into  the  document 
input tray. e lower most document is sent first.
2 Select  a  group  from  the  telephone  book.  Press 
},  select search  and  confirm  with OK. 
Select a group by pressing [ or ].
 You can enter additional groups or individual num-
bers.  Press CTRL  and 1⁄4.  Select  an  additional 
group  or  choose  entries  from  the  telephone  book, 
the redial list or the caller list; alternatively, you may 
enter  additional  numbers  manually  using  the  num-
ber pad.
3 To  begin  the  fax  transfer,  press START. You  can 
interrupt  the  process  at  any  time,  by  pressing 
STOP.
If your machine is not able to reach one of the recipients 
because  the  line  is  busy  or  if  the  connection  cannot  be 
made, the document will still be sent to the other recipi-
ents on the list. After the machine has dialed the numbers 
of all recipients, it will try again to call the recipients who 
were not reached on the first attempt.
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							32Chapter 4. Fax
4. Fax
 33Chapter 4. Fax
English
Delay Send
With  this  function,  you  can  send  fax  transmissions  at  a 
later  time—within  a  24-hour  period.  For  example,  you 
can use this feature to take advantage of better telephone 
rates  or  to  send  a  fax  to  a  recipient  who  can  be  reached 
only at certain times.
1 Insert  the  document  face  down  into  the  document 
input tray. e lower most document is sent first.
2 Press MENU/OK, 24 and OK.
3 Enter the desired number or select an entry from the 
telephone book, the redial list or the caller list.
¡ 
You can enter additional recipients and send 
the fax transmission as a broadcast by press-
ing CTRL and 1⁄4.
4 Confirm with OK.
5 Enter  the  time  at  which  the  document  should  be 
sent,  for  example 14 00  for  2:00 pm.  Con-
firm with OK.
6 Select the desired contrast with [ or ]. Con-
firm with OK. After a short warm up phase, the ma-
chine  will  read  the  document  into  the  fax  memory 
and will send out the fax at the specified time.
To  cancel  a  scheduled  fax  transmission,  simply  delete 
the  document  from  the  jobs  list.  Press MENU/OK, 
53  and OK. Select  the  fax  transmission  you  would 
like  to  delete  by  pressing [ or ] and  confirm 
twice  with OK  (see  also  the  chapter  entitled  Jobs). 
Pressing C will return you to the previous menu step; 
pressing STOP will return you to the root menu.
Fax Polling
With  the  fax  polling  function,  you  can  retrieve  docu-
ments that lie ready in a dialed machine. It also is possible 
to prepare documents in your machine that can be polled 
by other machines.
Immediate Polling
1 Press MENU/OK, 22 and OK.
2 Enter the number from which you would like to poll 
a fax or select an entry from the telephone book, the 
redial list or the caller list. Press START.
Delay Poll RX
1 Press MENU/OK, 22 and OK.
2 Enter the number from which you would like to poll 
a fax or select an entry from the telephone book, the 
redial list or the caller list. Press OK.
3 Enter the time at which the document should be polled, 
for example 14 00 for 2:00 pm. Press OK.
4 e  machine  is  ready  to  poll  the  document.  e 
number will now appear on the display as well as the 
time at which the machine will poll the fax transmis-
sion. 
Polling Send
You can prepare documents in your machine that can be 
polled by other machines.
1 Insert  the  document  face  down  into  the  document 
input tray. e lower most document is sent first.
2 Press MENU/OK, 23 and OK.
3 Select  either simple or multiple  with [ 
or ]. With the setting simple, the document 
can be polled only once. If you select multiple, 
the  document  can  be  freely  polled  any  number  of 
times. Confirm with OK.
4 Press OK. After a short warm up phase, the machine 
will store the document in the fax memory.
To terminate the polling readiness, simply delete the docu-
ment from the jobs list. Press MENU/OK, 53 and OK. 
Select  the  fax  transmission  you  would  like  to  delete  by 
pressing [ or ].  Confirm  twice  with OK  (see  also 
the chapter entitled Jobs). Pressing C will return you to the 
previous  menu  step;  pressing STOP  will  return  you  to  the 
root menu.
Fax Polling with a Sub-address
If you would like to poll a fax from a direct dial number 
or  from  a  sub-address—for  example,  you  wish  to  make 
use of a certain service provided by a fax database supplier 
with several different fax polling offers—you can append 
the direct dial number or the sub-address to the fax num-
ber with a dialing pause. is way, you can also poll faxes 
from a machine that is protected by a code.
Enter the fax number. Add a dialing pause to the number 
by pressing the CTRL key along with R/PAUSE. Now 
enter the direct dial number, the sub-address or the code, 
for  example 12345 R/PAUSE 12.  A P  for 
pause  will  appear  on  the  display: 12345  P  12.  e 
sub-address  is  not  dialed  until  after  the  fax  connection 
with the main number has already been established.
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							32Chapter 4. Fax
4. Fax
 33Chapter 4. Fax
English
Journal
e  fax  journal  contains  a  list  of  the  last  30  faxes  and 
Text2Fax messages that you have either received or sent. 
A print-out of the fax journal is automatically dispensed 
after  the  completion  of  30  transfers.  You  can  print  out 
the fax journal at any time.
You  have  two  options  to  choose  from:  Press ¨.  Select 
help page: 3 logs  and  confirm  with OK.  e 
print-out  of  the  fax  journal  is  now  dispensed.  You  can 
also  print  out  the  fax  journal  by  pressing MENU/OK, 
42 and OK.
Commands
All  fax  and  Text2Fax  transmissions  that  have  just  been 
sent,  that  have  been  prepared  for  polling  or  that  are  to 
be  sent  at  a  later  time  are  present  on  in  the  commands 
list.  By  pressing MENU/OK, 5  and OK,  you  access 
the “Commands” function. You can immediately execute 
commands as well as change or delete them; in addition, 
you can either print out individual commands, or obtain 
a printed list of all pending commands.
Commands appear in the display one-at-a-time:
After the command number and command status indica-
tor, you will find the fax number to which a fax is to be 
sent or from which it is to be polled. Documents on the 
commands list can fall into the following categories with 
regard to their status:
tx—Time-deferred sending
doc—Polling send
pol—Time-deferred fax polling
tr.—Command in progress
Perform
Press MENU/OK, 51 and OK. Select the command 
that  you  would  like  to  execute  immediately  by  pressing 
[ or ], then press OK. e transmission or poll-
ing will commence immediately. You may terminate the 
process by pressing STOP twice.
Modify
Press MENU/OK, 52 and OK. Select the command 
that you would like to change by pressing [ or ], 
then press OK. Enter the desired changes and confirm by 
pressing OK. To  interrupt  an  operation  in  progress  and 
return to the root menu without saving, press STOP.
Cancel
Press MENU/OK, 53 and OK. Select the command 
that you would like to delete by pressing [ or ], 
then press OK. Confirm the deletion by pressing OK. To 
interrupt an operation in progress and return to the root 
menu, press STOP.
Printing a Command
Press MENU/OK, 54 and OK. Select the command 
that  you  would  like  to  print  out  by  pressing [ or 
], then press OK. e print-out of the command is 
now dispensed.
Print-Out of the Commands List
Press MENU/OK, 55  and OK.  e  machine  will 
print out a list of all pending commands.
You can also obtain a print-out of the commands list by 
pressing ¨ and selecting help page: 6 commands. 
Confirm with OK. A print-out of the commands list will 
now be dispensed.
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							34Chapter 5. Copier
6. Text2Fax
 35Chapter 6. Text2Fax
English
5. Copier
You  can  copy  documents  with  your  machine.  You  have 
two different options available for copying. It is possible 
either to make copies automatically or to adjust the cop-
ies through your own settings.
Use documents of sizes A4 (8.3 × 11.7 inches, 210 × 297 
mm), letter  (8.5 × 11  inches,  216 × 279  mm)  or legal, 
(8.5 × 14  inches,  216 × 356  mm),  with  0.13  –  0,2 lb/m2. 
You  will  find  a  table  listing  sizes  in  the  chapter  entitled 
Installation / Paper. Do not use any documents that are 
smaller  than  A4.  You  can  put  in  up  to 20  documents 
at a time.
¡
Separate  the  documents  by  fanning  them 
out,  then  align  them  by  tapping  the  edge 
of the stack lightly against a flat surface. is will 
prevent  several  sheets  of  paper  from  being  drawn 
in all at once.
Insert the document face down into the document input 
tray. e lower most document is sent first.
Push the document guide inwards, so that it lies level on 
the documents.
Press STOP  to  eject  the  documents  without  copying 
them.
Making Copies Automatically
Press  the COPY  key  twice.  e  copying  process  now 
commences.
Adjusting Copies
1 Press the COPY key.
2 Enter the number of copies you would like to make 
of the document. You can make up to 99 copies of a 
document. Confirm with OK.
3 Select  the  resolution.  You  have  a  higher  resolution 
available  to  you  for  copying  than  you  have  for  fax 
transmissions.  Select  the  desired  resolution  with 
[ or ]:
 Resol.: fast—For  documents  without  draw-
ings or fine details
 Resol.: quality—For documents with small 
print or drawings
 Resol.: Photo—For the highest resolution
 Confirm with OK.
4 You  can  make  copies  of  the  document  that  are 
enlarged or that are compressed in size. Zooming  
is  possible  down  to  25  percent  of  the  size  of  the 
original,  and  enlargements  of  up  to  400  percent 
can  be  made.  Enter  the  desired  value  using  the 
number  pad  and  confirm  your  entry  by  pressing 
OK.
Æ
e zoom and enlargement function is exactly 
in  the  middle  of  the  page.  Due  to  this,  it  is 
normal that parts of the image on the left and right 
side are lost (depending on the zoom factor).
5 Select  the  desired  contrast  with [ or ]. 
Confirm  with OK.  e  copying  process  now  com-
mences.
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							34Chapter 5. Copier
6. Text2Fax
 35Chapter 6. Text2Fax
English
6. Text2Fax
From your machine, you can send a text as a fax transmis-
sion to another machine.
¡
Move  the  cursor  on  the  display  with [ 
or ].  Delete  individual  numbers  and 
letters with C or \. To interrupt an operation in 
progress and return to the root menu without sav-
ing, press STOP.
1 Press W.
2 You  can  enter  a  number  with  the  number  pad  or 
you can select an entry from the telephone book, the 
redial list or the caller list:
 Manual  entry:  Enter  the  recipient’s  fax  number, 
then press Wor OK. 
 Telephone  book:  Press },  then  select  the 
desired entry from your telephone book by pressing 
[ or ]. Press W or OK. 
 Redial  list:  Press º,  then  select  the  desired 
number  from  the  redial  list  by  pressing [ or 
]. Press W or OK. 
3 Enter  the  text  that  you  would  like  to  send.  You 
can  enter  a  maximum  of  70  lines  of  80  characters 
each—a total of 5,600 characters.
¡
To  enter  capital  letters,  press +  and  the 
desired  key  simultaneously.  You  may  enter 
a space by pressing the 1⁄2 key. Press J to begin a 
new paragraph. e symbols are displayed directly 
above  the  letter  keys. To  enter  symbols,  press  the 
CTRL  key  and  the  corresponding  letter  key  si-
multaneously.  Press COPY  to  obtain  a  print-out 
of your text before sending it.
4 Press W  or OK  when  you  have  finished  enter-
ing  your  message.  e  machine  will  now  send  the 
Text2Fax message.
5 After  sending  the  Text2Fax  message,  your  machine 
will  print  out  a  transmission  report  in  accordance 
with  its  settings  (see  the  chapter  entitled Fax  / 
Transmission Report).
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							36Chapter 7.  PC Connection
7.  PC Connection
 37Chapter 7.  PC Connection
English
7. PC Connection
Requirements
Your  computer  must  meet  the  following  minimum  re-
quirements:
Processor:
 500 MHz for Windows 98 SE®
 800 MHz for Windows 2000 · ME®
 1 GHz for Windows XP®
RAM:
 128 MB for Windows 98 SE · 2000 · ME®
 192 MB for Windows XP®
Operating System:
 Windows 98 SE · 2000 · ME · XP®
Free Hard Drive Space:
 260  MB  of  free  hard  drive  space  for  installation  of 
C S and P P.
USB Interface
You can connect your machine only to a PC (Microsoft 
Windows®  operating  system).  e  machine  is  not  com-
patible with Linux or Apple Macintosh®.
Æ
FIRST INSTALL THE SOFTWARE.  e 
device may not be connected to the PC before 
this.  After  the  software  installation,  the  PC  must 
be  restarted, only then  should  you  connect  your 
PC and the laser machine with a USB cable. 
Installing the Software
On  the  installation  CD  included  with  your  machine, 
you will find the C Se and P P. 
With  the C  Se,  you  can  access  the  ad-
dress  book  of  the  machine  from  your  computer  and 
add  or  edit  entries.  You  can  also  alter  your  machine 
settings as well as checking the toner level of the print 
cartridge. With P P, you can scan and manage 
documents.
e  machine  is  registered  as  the  default  printer  on 
your  computer.  You  can  access  it  as  you  would  any 
other  printer  and  use  it  to  create  black-and-white 
print-outs.
Close  all  open  programs  and  applications  before  begin-
ning  the  installation  process.  Place  the  installation  CD 
in  the  CD-ROM  drive  of  your  computer.  e  program 
will  start  automatically.  (If  the  program  does  not  start 
automatically,  select  the  CD-ROM  drive  in  the  Win-
dows®  Explorer  and  start  the  program S.  with  a 
double-click.)
e C  S  window  appears  on  the  screen. 
You  can  install  or  uninstall C  S  or  load 
the  user  manual  for P  P.  Click  on B 
C to view the files on the installation CD. is 
opens a Windows® Explorer window that shows the CD 
contents.
Click  on I  P,  and  select A  P 
from the selection menu that follows.
¡
By selecting A P, you will install 
the C  S  and P  P,  as 
well  as  the  drivers  for  the  printer  and  scanner.  If 
you would like to install only certain components, 
click on C, then select the components 
that you would like to install.
Your computer will now prepare for the installation pro-
cess. en a window will appear on the screen in which 
you may start the installation process. Click on N.
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							36Chapter 7.  PC Connection
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Next you will be asked to accept the licensing conditions. 
Click on Y.
e  program  can  now  commence  with  the  installation. 
Click on I.
At  the  conclusion  of  the  installation  process  you  must 
restart your computer. Make your selection as to whether 
the  computer  should  restart  automatically  or  whether 
you would like to restart the computer yourself at a later 
time. Click on F.
Only  after  the  restart,  connect  the  laser  machine  to 
your PC with a typical USB cable. e USB port of your 
device can be found on the rear side.
Uninstalling the Software
Close  all  open  programs  and  applications  before  begin-
ning the uninstall process. Load the uninstall program by 
clicking  on S > P > C  S > 
C S > U in the Start menu. Your 
computer will now prepare for the uninstall process.
You  can  either  repair  the  program  or  remove  it.  Select 
R and click on N.
You will be asked to confirm the uninstall. After you have 
clicked  on  OK,  the C  S  will  be  removed 
from  your  computer.  At  the  conclusion  of  the  uninstall 
process you must restart your computer. Make your selec-
tion as to whether the computer should restart automati-
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							38Chapter 7.  PC Connection
7.  PC Connection
 39Chapter 7.  PC Connection
English
cally  or  whether  you  would  like  to  restart  the  computer 
yourself at a later time. Click on F.
After rebooting has occurred, removal of the C 
S from your computer will be complete.
Using the COMPANION SUITE
You  can  start  the  Companion  Suite  either  by  clicking 
on  the  Companion  Director  icon  on  your  desktop  or 
by  selecting S  > P  > C  S  > 
C  S  > C  D  from  the 
Start  menu.  You  can  change  the  look  of  the  start  menu 
by clicking with the right mouse button.
Click  on A  B  to  edit  the  telephone  book  of 
your  machine.  Click  on S  to  change  the  basic 
settings  of  your  machine.  Under S,  you  can  select 
the settings for the display of the toner level. If you would 
like  to  scan  documents,  click  on  the  large  icon D 
M in the middle of the start menu.
Editing the Telephone Book
With C S, you can edit the entries in your 
machine  entries  and  in  the  Windows®  address  book  as 
well  as  in  Microsoft  Outlook®.  Click  on  the A 
B link.
To  edit  the  telephone  book  entries,  select  the  machine. 
You  can  add  new  entries  or  groups  to  your  telephone 
book  and  edit  or  delete  these  entries  as  well  as  printing 
out a list of all entries.
¡
You  can  exchange  existing  entries  between 
the  address  books  of  Windows®,  Microsoft 
Outlook®  and  your  laser  machine.  In  the  right 
menu  window,  select  the  entry  you  would  like 
to  copy  to  a  different  address  book.  Hold  down 
the mouse button to drag this entry to the address 
book in the left window to which you would like 
to copy the entry.
Add entry
To add an entry, select N. You can choose whether to 
add a single entry or a group.
Enter the name and number and select the transfer speed 
for fax transmissions to this recipient (see also the chapter 
entitled Telephone Book). Confirm with OK.
Edit Entry
Select the entry that you would like to edit and click on 
P.  Change  the  name  or  the  number  and  con-
firm with OK.
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							38Chapter 7.  PC Connection
7.  PC Connection
 39Chapter 7.  PC Connection
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Add group
Enter the name of the group. Click on S M 
to add new entries to the group. 
Add new members to the group using the arrow buttons. 
Confirm with OK.
Edit group
Select  the  group  that  you  would  like  to  edit.  Choose 
P  to  add  new  entries  to  the  group  or  remove 
entries from the group. Click on E to delete the en-
tire group. Confirm with OK.
Archiving the Telephone Book
With the address book of the C S you can 
save the telephone book entries of your machine to your 
PC or load saved entries (file format *.csv).
Click  on F  > E  to  save  the  telephone  book  en-
tries. You can select the directory in which you would like 
to save the file.
Click  on F > I to  add  entries  to  the  address 
book. Select the file you would like to import; the entries 
are added to the existing entries.
¡
e  data  in  the  file  must  be  separated  by 
semicolons “;”.
Settings
Click  on  the S  button  to  modify  the  basic  set-
tings  of  your  machine.  Among  other  setting,  you  can 
enter  your name  and  number,  set  the  date  and  time, 
select the connection type and set the parameters for the 
machine. You can also configure the security codes for the 
fax memory and keyboard lock.
Displaying the Toner Level
Click on the S button. e toner level of the print 
cartridge  is  indicated  by  a  percentile  value  between  100 
percent (full) and 0 percent (empty).
Printing from Computer
When  you  install  the C  S  on  your  com-
puter,  the  laser  fax  is  also  installed  as  a  printer  under 
Windows®. In the print menu under S > S > 
P, you will find your machine listed as machine.
You  can  access  your  FaxCentre  F110  from  any  program 
and use it to make black-and-white print-outs just as you 
would  use  any  other  printer.  Simply  select  the machine 
as your printer.
¡ 
e machine is installed as the default print-
er for all programs on your computer.
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							40Chapter 7.  PC Connection
8. Troubleshooting
 41Chapter 8. Troubleshooting
English
Click  in  the  Print  menu  on P  to  edit  the 
printer settings. You can set whether to print in letter or 
landscape format and how many pages should be printed 
on a single sheet. Change the print order to print the last 
page  of  your  document  first.  A  long  document  is  then 
output sorted; the first page lies on top.
Scanning
Insert the document face down into the document input 
tray. e lower most document is read into the memory 
scanned. You can load up to 20 documents into the paper 
input tray.
e installation CD that is delivered with your machine 
contains the program P P 8.0. If you select A 
P  during  the  installation  process, P  P 
will be installed on your computer along with the C-
 S. Start the program by clicking in the start 
menu on the icon D M.
Click on the scan button or select F > S from the 
menu bar.
Select the TWAIN Scanner Driver as your scanner. Select 
whether  you  would  like  to  scan  a  document  or  a  pho-
tograph.  Click  on S.  e TWAIN Scanner  Driver 
window now opens.
¡
You can also start the scanning process from 
any other graphics program if it is supported 
by  the TWAIN Driver.  Select  the TWAIN Scan-
ner  Driver  as  your  scanner.  e TWAIN Driver 
selection  window  then  appears,  as  described  be-
low.
If you select the controller on the upper right, a dialogue 
appears in which you can select the alignment and filter 
settings for the scan.
Using the controls beneath this, you can choose whether 
to  scan  in  the  black-and-white  mode  (also  called  “bar-
code mode”) or in the grey tone mode.
Enter the desired resolution for the scanner under R-
.
Click on the lower button S S to commence with 
the scanning process. After scanning, the document will 
appear in the main window of P Pt. You can now 
save it, edit it in a graphics program or process it with the 
OCR (Optical Character Recognition) software.
¡
Under  the  menu  item P-,  you 
can  create  different  profiles.  In  a  profile, 
you  may  save  settings  that  you  would  like  to  use 
fairly  often,  for  example,  for  scanning  of  a  fre-
quently-used  document-type.  First  configure  all 
the settings. en click on N and enter a name 
for the profile. Click on S. To scan documents 
with the saved settings, select this profile from the 
selection menu.
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