Xerox FaxCentre F110 User Manual

							20Chapter 1. Installation
1. Installation
 21Chapter 1. Installation
English
2 Adjusting  the  paper  length:  Press  the  arrow  key 
located  at  the  bottom  of  the  paper  input  tray.  Pull 
out  the  front  portion  of  the  paper  input  tray  until 
the  arrow  key  locks  into  position  at  the  point  la-
belled LGL. Now you can load paper in legal format 
into the paper input tray. Press the paper input tray 
together  until  the  arrow  key  snaps  into  position  at 
the  point  labelled LTR;  now  you  can  load  in  paper 
in letter format. For A4 paper, the arrow key must be 
snapped into position within the field that is labelled 
as A4.
Paper Format
In order for your machine to recognize which size of pa-
per you are using, you will need to set the paper format 
(A4, letter or legal) with menu function 64. 
1 Press MENU/OK, 64  and OK.  Select Paper 
Size with [ or ]. Confirm with OK.
2 Select A4, Letter  or Legal with [ or 
].
3 Confirm with OK. Pressing C will return you to the 
previous menu step; pressing STOP will return you 
to the root menu.
Special Telephone 
Connections
ISDN Systems
Your machine is an analog machine (Group 3). It is not 
an ISDN machine (Group 4), and therefore it cannot be 
operated directly on an ISDN connection. In order to do 
this,  you  need  either  an  analog  adapter  or  a  connection 
for  analog  terminals.  For  additional  information,  please 
consult the user manual of your ISDN system or ask your 
telephone service provider.
Private Branch Exchange / PABX
Private  branch  exchanges  (PABX)  are  customary  in  all 
larger  businesses.  Before  sending  a  fax,  you  must  press 
an  outside  line  access  code  in  order  to  get  a  connection 
to  the  public  telephone  network  from  a  private  branch 
exchange.
1 Press MENU/OK, 15  and OK.  Select net-
work type  with [ or ].  Confirm  with 
OK.
2 Select pstn or pabx with [ or ].
3 Confirm with OK. Pressing C will return you to the 
previous menu step; pressing STOP will return you 
to the root menu.
If  you  are  operating  the  machine  within  a  PABX,  use 
function 15 to set the machine to the appropriate length 
for  internal  numbers  and  to  set  the code  that  must  be 
dialed in order to access a public telephone line.
1 Press MENU/OK, 15 and OK. Select Prefix 
with [ or ]. Confirm with OK.
2 Input  the  appropriate  length  for  internal  numbers. 
e default is 10. Delete the digits with the \ key. 
Assume  the  longest  number,  then  add  one  digit  to 
that. For example, if your direct dial numbers consist 
of four digits, then you should input 5.
3 Confirm with OK.
4 Input the outside line access code that is required in 
order to reach the public telephone network. In most 
cases, this will be 0. (If necessary, you may want to 
ask your telephone system provider.)
5 Confirm with OK. Pressing C will return you to the 
previous menu step; pressing STOP will return you 
to the root menu.
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							22Chapter 1. Installation
2. Settings
 23Chapter 2. Settings
English
¡
Once these settings are in place, you will no 
longer need to prefix the outside line access 
code every time you enter an external number. e 
machine will automatically add the outside line ac-
cess code in front of numbers that are longer than 
the configured direct dial numbers.
Additional Devices
You  can  connect  other  devices  to  your  PTT  line  apart 
from  your  machine,  for  example,  cordless  telephones, 
answering  machines  or  modems.  If  you  would  like  to 
utilize  special  peripheral  equipment  with  your  machine, 
you should contact your service provider. 
Connection to the Machine
You  can  connect  additional  devices  directly  to  your  ma-
chine. In particular, you may connect external answering 
machines  in  the  following  manner:  Plug  the  telephone 
cable  of  the  peripheral  device  into  the EXT outlet  (RJ-
11 connection) of your machine.
If you connect your peripheral device via the EXT out-
let, the fax switch of the machine will function optimally 
and will be able to control the peripheral devices (see the 
chapter Settings / Fax Reception Mode).
Connection to the Telephone Line
You  can  connect  additional  devices  to  the  same  tele-
phone  outlet.  Make  sure  the  machine  is  the  first  device 
connected to the line. You can connect additional devices 
to  separate  outlets  on  the  same  line  even  if  they  are  in 
different rooms.
Easylink
e  Easylink  function  provides  assistance  in  the  use  of 
external devices that are connected to the same telephone 
line.  To  this  end,  additional  telephones  must  be  set  to 
the tone  dialing  mode  (DTMF  tones).  Refer  to  your 
telephone’s  user  manual  to  determine  how  you  may  set 
your device to the tone dialing mode.
Starting Fax Reception
If you get a fax call and pick up the handset at an addi-
tional  telephone—rather  than  the  machine  itself—then 
press *5, in order to start the fax reception.
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							22Chapter 1. Installation
2. Settings
 23Chapter 2. Settings
English
2. Settings
When needed, your machine can print out lists containing 
the most important functions and settings of the machine. 
Press the key ¨ on the machine. Select with [ or ] 
whether you would like to print out the help page: 1 
functions list or the help page: 5 setup. 
Confirm  with OK.  You  can  also  print  out  the  function 
menu  by  pressing MENU/OK, 41  and OK.  e  list 
of parameters can also be printed out by pressing MENU/
OK, 44 and OK.
¡
Open the menu functions with MENU/OK. 
Return to the previous menu step by pressing 
C.  Move  the  cursor  on  the  display  with [ or 
].  Delete  single  numbers  and  letters  with C  or 
\. To interrupt an operation in progress and return 
to the root menu without saving, press STOP.
Setting the Country
It is essential to select the country because otherwise your 
machine  will  not  have  the  correct  settings  for  the  local 
telephone network.
1 Press MENU/OK, 11 and OK.
2 Select the country by pressing [ or ].
3 Confirm with OK. Pressing C will return you to the 
previous menu step; pressing STOP will return you 
to the root menu.
Setting the Language
1 Press MENU/OK, 12  and OK  to  set  the  lan-
guage on the display.
2 Select  the  desired  language  by  pressing [ or 
].
3 Confirm with OK. Pressing C will return you to the 
previous menu step; pressing STOP will return you 
to the root menu.
Setting the Date and Time
1 To  set  the  date  and  time  on  the  display,  press 
MENU/OK, 13 and OK.
2 Enter  the  date  and  time  in  the  following  manner: 
08 08 05 14 00  for  August  8th, 
2005, 2:00 pm.
3 Confirm with OK. Pressing C will return you to the 
previous menu step; pressing STOP will return you 
to the root menu.
Entering Your Telephone 
Number and Name
Your number and name, entered using function 14, will 
appear in the page header of every fax you send and as the 
sender identification of your Text2Fax messages. In each 
case, up to 20 different characters are available to you.
1 Press MENU/OK, 14 and OK.
2 Enter  your  fax  number  with  the  number  keys,  for 
example, 00 44 123 45…  Confirm 
your entry by pressing OK.
3 Enter your name using the letter keyboard. To enter 
capital letters, press + and the desired key simultane-
ously. You  may  add  a  space  by  pressing  the 1⁄2  key. 
e  symbols  are  displayed  directly  above  the  letter 
keys.  To  enter  symbols,  press  the CTRL  key  and 
the corresponding letter key simultaneously. It is not 
possible  to  insert  a  symbol  as  the  first  character  of 
your name.
4 Confirm with OK. Pressing C will return you to the 
previous menu step; pressing STOP will return you 
to the root menu.
Page Header
Your name and number appear in the page header of each 
fax  transmission.  If  you  do  not  wish  to  send  out  your 
information, you can turn this function off.
1 Press MENU/OK, 16 and OK.
2 Select tx header  with [ or ] and  con-
firm with OK.
3 With [ or ], select whether or not the page 
header should appear on every fax transmission.
4 Confirm with OK. Pressing C will return you to the 
previous menu step; pressing STOP will return you 
to the root menu.
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							24Chapter 2. Settings
2. Settings
 25Chapter 2. Settings
English
Ring Tone
Volume
With  the  function  18,  you  can  set  the  volume  of  the  ring 
tone.  ree  different  levels  of  volume  are  available  to  you. 
To turn off the ring tone entirely, select off. Your machine 
will  automatically  receive  incoming  faxes  without  ringing. 
If  your  machine  is  set  to  the  manual  reception  mode,  you 
can neither hear nor receive incoming fax calls (see chapter 
entitled Setting the Fax Reception Mode).
1 Press MENU/OK, 18 and OK.
2 Select the desired volume level with [ or ]. 
You  have  three  levels  of  volume  available  to  you 
(low, medium, high) or off.
3 Confirm with OK. Pressing C will return you to the 
previous menu step; pressing STOP will return you 
to the root menu.
Resolution
With  the h/f/F  key,  you  can  set  the  resolution  for 
fax  reception  or  for  fax  transmission.  e  symbol  of  the 
selected resolution appears in the display:
NORMAL—for documents without special features
h/FINE—for documents with small print or drawings
f/SFINE— for documents with many details
F/PHOTO—for photographs
¡
With function 16, you can select the default 
resolution setting. Press MENU/OK, 16 
and OK.  Select resolution  with [ or 
], then press OK. Select the desired resolution 
and confirm with OK. Pressing C will return you 
to  the  previous  menu  step;  pressing STOP  will 
return you to the root menu.
Contrast
With function 65 you can adjust the default contrast set-
tings for fax reception and transmission. 
1 Press MENU/OK, 65  and OK.  Select Con-
trast with [ or ]. Confirm with OK.
2 Select more (+) or less (-) contrast with [ or ].
3 Confirm with OK. Pressing C will return you to the 
previous menu step; pressing STOP will return you 
to the root menu.
Protected Fax Reception
You  can  secure  your  fax  reception  with  a  code.  In  that 
case,  incoming  faxes  are  not  printed  out,  but  rather  are 
stored in the fax memory. Only after entering a PIN code 
can you print out these fax transmissions. With function 
27,  you  can  input  a  PIN  code,  activate  the  secured  fax 
reception mode or print out stored fax transmissions.
Entering the PIN Code
1 Press MENU/OK, 27 and OK.
2 Select answer  code  with [ or ] and 
confirm with OK. Enter a four-digit PIN code.
3 Confirm with OK. Pressing C will return you to the 
previous menu step; pressing STOP will return you 
to the root menu.
Activation/Deactivation
1 Press MENU/OK, 27 and OK.
2 Select activation with [ or ] and con-
firm with OK.
3 Enter the four-digit PIN code and confirm by press-
ing OK.  Select with  or without  with [ or 
].
4 Confirm with OK. Pressing C will return you to the 
previous menu step; pressing STOP will return you 
to the root menu.
Printing Out Fax Transmissions
1 Press MENU/OK, 27 and OK.
2 Select print with [ or ] and confirm with 
OK. Enter the four-digit PIN code.
3 Confirm with OK. e stored fax transmissions are 
printed out and deleted from the fax memory. Press-
ing C  will  return  you  to  the  previous  menu  step; 
pressing STOP will return you to the root menu.
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							24Chapter 2. Settings
2. Settings
 25Chapter 2. Settings
English
Locking the Machine
With the locking function, you can prevent unauthorised 
persons from using your machine. You can lock either the 
entire keyboard or the number pad of your machine.
Entering the Code
You must first enter a code for activating or deactivating 
the lock.
1 Press MENU/OK, 61 and OK.
2 Select locking  code  with [ or ] and 
confirm with OK.
3 Enter  a  four-digit  code  and  confirm  by  pressing OK.
4 Enter the code again for confirmation purposes, then 
press OK. Pressing C will return you to the previous 
menu  step;  pressing STOP  will  return  you  to  the 
root menu.
If you have already saved a code, the device will ask you 
to provide the  old code first before  you can enter  a new 
code.
Locking the Keyboard
1 Press MENU/OK, 61 and OK.
2 Select lock  keybd.  with [ or ] and 
confirm with OK. or 
3 Enter  the  four-digit  locking  code  and  confirm  by 
pressing OK. Select with with [ or ]. 
4 Confirm with OK. Pressing C will return you to the 
previous menu step; pressing STOP will return you 
to the root menu.
All  of  the  keys  on  the  machine  are  now  locked.  Only 
after entering of the correct code will it be possible to 
access  functions  or  enter  numbers.  e  lock  will  turn 
itself  on  again  after  each  use  of  the  machine. You  can 
cancel the keyboard lock by entering the code and se-
lecting without under step 3.
Locking the Number Pad
1 Press MENU/OK, 61 and OK.
2 Select lock  number  with [ or ] and 
confirm it by pressing OK.
3 Enter  the  four-digit  locking  code  and  confirm  by 
pressing OK.  Select only direct.  with [ 
or ].
4 Confirm with OK. Pressing C will return you to the 
previous menu step; pressing STOP will return you 
to the root menu.
e  number  keys  on  the  machine  are  now  locked.  You 
can cancel the lock on the number pad by repeating this 
process and selecting Free under step 3.
Energy Saving Mode
Your  machine  switches  into  the  energy  saving  mode  by 
default. It is not necessary for you to set the device to this 
mode.  Whenever  you  receive  a  fax  or  if  you  would  like 
to print or make a copy, your machine will automatically 
switch back from its energy saving mode to its operating 
mode.
Setting the Fax Reception 
Mode
e built-in fax switch makes it possible to carry on send 
and receive faxes, and run additional devices on a single 
telephone PTT line. ree different operating modes are 
available  to  you: FAX, EXT/ANSW.(answering  ma-
chine) or manual. 
Press  the MODE  key  to  select  the  desired  operating 
mode.  e  selected  fax  reception  mode  appears  on  the 
display.
Setting the Number of Rings
e fax switch of your machine distinguishes between fax 
transmissions  and  telephone  calls.  Furthermore,  the  fax 
switch  can  also  control  additional  devices  that  you  have 
connected to your machine through the EXT outlet. 
1 Press MENU/OK, 17 and OK.
2 Use [ or ] to select from the list of possible 
ring settings. You can set between 0 and 5 rings.
3 Confirm with OK. Pressing C will return you to the 
previous menu step; pressing STOP will return you 
to the root menu.
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							26Chapter 2. Settings
3. Telephone Book
 27Chapter 3. Telephone Book
English
Manual Mode
In MANUAL  mode,  you  must  manually  start  the  fax 
reception when you receive a fax call. In order to receive 
the  fax,  you  must  press START.  Automatic  reception 
is  not  possible  with  this  setting.  e Manual  mode  is 
useful  if  you  would  like  to  receive  faxes  on  a  connected 
computer.
Fax Mode
In  the Fax  mode,  the  machine  will  ring  for  as  many 
times  as  you  have  set  with  function  17.  en  the  fax 
reception switches on. 
If you lift up the handset on an additional telephone that 
is  connected  to  the EXT  outlet,  and  you  hear  that  you 
are receiving a fax call (whistling tone or silence), you can 
start  the  fax  reception  process  by  pressing *5,  or  by 
pressing START on the machine.
EXT/Answering machine
You  should  set  the  device  to  this  mode  if  you  have  ad-
ditional  devices  connected  to  the EXT  outlet  of  your 
machine,  especially  an  external  answering  machine.  If 
an  additionally  connected  answering  machine  receives 
a call, your machine will check to determine whether or 
not the incoming call is a fax transmission. If the device 
recognizes a fax signal, it will automatically receive the fax 
transmission.  If  you  do  not  have  an  answering  machine 
connected or if a connected answering machine does not 
accept the call, the machine will take over the call after a 
predetermined number of rings and automatically receive 
any possible fax transmission being sent.
If you lift up the handset on an additional telephone that 
is  connected  to  the EXT  outlet,  and  you  hear  that  you 
are receiving a fax call (whistling tone or silence), you can 
start  the  fax  reception  process  by  pressing *5,  or  by 
pressing START on the machine.
¡
To  use  this  function,  additional  telephones 
must  be  set  to  the  tone  dialing  mode 
(DTMF  tones)  (see  the  chapter  entitled Installa-
tion / Easylink).
Reading machine counters
To get a count of pages printed: 
Press MENU/OK, 661 and OK (printed PG).
To get a count of outgoing fax pages:
Press MENU/OK, 662 and OK (sent PG).
To get a count of incoming fax pages:
Press MENU/OK, 663 and OK (received PG).
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							26Chapter 2. Settings
3. Telephone Book
 27Chapter 3. Telephone Book
English
3. Telephone Book
With the } key, you can access the telephone book 
functions.  You  can  store  new  entries,  search  for  entries 
as  well  as  set  and  edit  groups.  Your  machine’s  memory 
will  hold  approximately  200  entries;  the  exact  number 
depends  on  the  length  of  the  names  and  numbers.  e 
entries can be up to 20 characters in length.
Saving New Entries
1 Press }.
2 Select add name with [ or ] and confirm 
by pressing OK.
3 Enter a name using the letter keyboard. To enter capital 
letters,  press +  and  the  desired  key  simultaneously. You 
may  add  a  space  by  pressing  the 1⁄2  key.  e  symbols 
are  displayed  directly  above  the  letter  keys.  To  enter 
symbols,  press  the CTRL  key  and  the  corresponding 
letter  key  simultaneously.  It  is  not  possible  to  insert  a 
symbol in the first space for a name. Confirm with OK.
4 Enter  the  number  using  the  number  pad.  Confirm 
with OK.
5 Select  the  speed  for  fax  transmissions  to  this  recipi-
ent. Normally you can select the highest speed. When 
poor connection quality is known beforehand—with 
an  overseas  fax  recipient,  for  example—you  should 
select  a  slower  speed  in  order  to  save  time  and  tele-
phone costs for the automatic adjustment.
Using the Telephone Book
1 Insert  the  document  face  down  into  the  document 
input tray. Press }.
2 Select search with [ or ] and confirm by 
pressing OK.
3 Enter the initial letters or select an entry from the list 
by using [ or ].
4 Insert  the  document  face  down  into  the  document 
input tray. Press START.
Editing Entries
1 Press }.
2 Select modify with [ or ] and confirm by 
pressing OK.
3 Enter the initial letters or select the entry you would 
like  to  change  with [ or ].  Confirm  with 
OK.
4 Change the stored name, the number and the transmis-
sion speed. Move the cursor with [ or ]. De-
lete individual letters or numbers with C, or with \.
5 Confirm the changes by pressing OK.
Deleting Entries
1 Press }.
2 Select cancel with [ or ] and confirm by 
pressing OK.
3 Enter the initial letters or select the entry you would 
like to delete with [ or ], then press OK.
4 Confirm the deletion by pressing OK.
Quick Search
You  can  access  the  stored  directory  entries  by  using  the 
letter  keyboard.  If  your  machine  is  in  the  root  menu, 
enter  the  initial  letters  or  the  name  of  the  desired  entry. 
Your  machine  will  show  you  the  telephone  book  entries 
for  the  corresponding  letters.  Select  the  desired  number 
by pressing [ or ]. Press START.
Groups
You  can  combine  several  telephone  book  entries  into  a 
single  group.  If  you  select  this  group  as  the  recipient  of 
a  fax  or  an Text2Fax  message,  the  transmission  is  sent  to 
all  the  members  of  the  group  (see  the  chapter  entitled 
Fax / Broadcasting). Your machine can store ten different 
groups.
Creating Groups
1 Press }.
2 Select add list with [ or ] and confirm 
your selection by pressing OK.
3 Enter a name for the group. Confirm your entry by 
pressing OK.
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							28Chapter 3. Telephone Book
4. Fax
 29Chapter 4. Fax
English
4 Press }  and  add  entries  from  the  telephone 
book. Enter the initial letters or make your selection 
with [ or ]. Confirm by pressing OK. Press 
}  and  add  additional  recipients  to  the  group. 
Terminate the entry process by pressing OK.
5 Enter a group number from 1 to 9 and confirm 
your entry by pressing OK. e group is now saved.
Editing a Group
1 Press }.
2 Select modify with [ or ] and confirm by 
pressing OK.
3 Select the group that you would like to edit by press-
ing [ or ]. Confirm with OK.
4 If  necessary,  enter  a  new  name  for  the  group.  Con-
firm with OK.
5 You can delete or add entries. Move the cursor with 
[ or ]; use C to delete individual recipients. 
To  add  a  recipient  from  the  telephone  book,  press 
}. Confirm with OK.
6 If necessary, enter a new number for the group. Con-
firm with OK.
Deleting a Group
1 Press }.
2 Select cancel with [ or ] and confirm by 
pressing OK.
3 Select  the  group  that  you  would  like  to  delete  with 
[ or ], then press OK.
4 Confirm the deletion by pressing OK.
Chain Dialing
Before the dialing process begins, you can freely combine 
and edit telephone book entries, manually entered digits, 
numbers  from  the  redial  list  or  numbers  from  the  caller 
list. For example, if you have saved the telephone number 
prefix of an inexpensive telephone service provider (call-
by-call)  as  a  telephone  book  entry,  select  this  entry  and 
manually  enter  the  subsequent  telephone  number  or  se-
lect another number from the telephone book, the redial 
list or the caller list.
Printing the Telephone Book
Your  machine  can  print  out  a  list  of  the  stored  tele-
phone book entries and groups. Press } and select 
print with [ or ]. Confirm with OK. e list 
is printed.
¡
You  can  also  obtain  a  print-out  of  the  tele-
phone  book  by  pressing ¨,  then  selecting 
help page: 4 directory  with [ or 
]. Confirm with OK. e list is printed.
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							28Chapter 3. Telephone Book
4. Fax
 29Chapter 4. Fax
English
4. Fax
As  much  as  possible,  use  originals  printed  with  darker 
colored  text  (black  or  dark-blue).  Yellow,  orange  and 
green are not suitable.
Æ
Do not place any documents in your machine 
that …
… are wet, that have been edited with correction fluid, 
that are soiled or that have a coated surface. Do not 
place  foils  or  endless  papers  into  your  machine  as 
documents.
… that  are  written  on  with  a  soft  pencil,  with  paint, 
chalk or charcoal.
… that  you  have  taken  from  newspapers  or  magazines 
(printer’s ink smudges!).
… that are held together with office or notebook staples 
or  with  tape  or  glue.  Place  into  your  machine  only 
single sheets without paper clips or adhesive binding 
of any sort.
… that are pasted with note papers.
… that  are  too  thick  or  too  thin  (card  stock  or  tissue 
paper).
… that are creased, crumpled or torn
Use  documents  of  sizes A4  (8.3 × 11.7  inches, 
210 × 297 mm), letter  (8.5 × 11  inches,  216 × 279  mm) 
or legal,  (8.5 × 14  inches,  216 × 356  mm),  with  0.13  – 
0,2 lb/m2. You will find a table listing sizes in the chapter 
entitled Installation / Paper. Do not use any documents 
that are smaller than A4. You can put in up to 20 docu-
ments at a time.
Inserting Documents
¡
Separate  the  documents  by  fanning  them 
out,  then  align  them  by  tapping  the  edge 
of  the  stack  gently  against  a  flat  surface.  is  will 
prevent  several  sheets  of  paper  from  being  drawn 
in all at once.
1 Insert  the  document  face  down  into  the  document 
input tray. e lower most document is sent first.
2 Push the document guide inwards, so that it lies level 
on the documents.
Press STOP to eject the document without sending it.
Sending a Fax
1 Dial the desired fax number. You can enter a number 
with the number pad, or you can select an entry from 
the telephone book, the redial list or the caller list:
 Manual entry: Enter the number using the num-
ber pad.
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							30Chapter 4. Fax
4. Fax
 31Chapter 4. Fax
English
 Telephone  book:  Press },  select search 
and confirm with OK. Select the desired number by 
pressing [ or ].
 Redial  list  or  caller  list: To  select  a  number  from 
the  redial  list,  press º  and [ or ].  To 
select a number from the caller list, press the CTRL 
key and º and [ or ].
2 To start the fax transfer, press START.
If the connection to the fax recipient cannot be made—
for example because the line is busy—your machine will 
try to make that connection again after short time. After 
two  additional  attempts,  the  machine  will  discontinue 
the automatic redial process. If you would like to termi-
nate the redial process prior to this, press STOP.
Manually Sending a Fax
If  the  fax  memory  is  full,  no  additional  originals  can  be 
read in. However, you can still send faxes manually:
1 Insert  the  document  as  described  under  Inserting 
Documents.
2 P3 Enter the desired number or select an entry from 
the telephone book, the redial list or the caller list.
4 Press START.  e  document  will  be  scanned  and 
sent.
Speed
e  device  adjusts  the  transmission  speed  to  the  quality 
of  the  telephone  line.  You  can  normally  use  the  highest 
speed.  If  you  would  like  to  select  a  lower  speed,  for  in-
stance  to  send  a  fax  overseas,  set  this  using  function  21 
before  sending  the  fax.  is  saves  time  and  money  that 
would result from the automatic adjustment.
1 Press MENU/OK, 21 and OK.
2 Select the desired speed with [ or ].
3 Confirm with OK. Pressing C will return you to the 
previous menu step; pressing STOP will return you 
to the root menu.
Transmission Report
Your  machine  will  print  you  a  transmission  report—de-
pending  on  its  settings—after  it  has  sent  out  a  fax.  is 
report  indicates  whether  or  not  the  fax  has  reached  the 
intended  recipient.  Four  different  settings  are  available 
for the transmission report.
1 Press MENU/OK, 25 and OK. Select one of the 
following options:
 with—After  every  error-free  fax  transfer,  a  trans-
mission report is printed out. A transmission report 
is also printed in cases in which a fax transfer is not 
successfully completed because the recipient’s line is 
busy.
 without—No  transmission  report  will  be  print-
ed.  However,  the  machine  will  nonetheless  save  all 
fax  transfers  in  its  memory.  You  can  print  out  the 
transmission report by using the fax journal.
 always—e  transmission  report  will  be  printed 
out  after  each  successful  fax  transfer  as  well  as  after 
interrupted transfers.
 on error—e transmission will only be printed 
out if the fax transfer was not successfully completed 
or if it was terminated prematurely.
2 Confirm with OK. Pressing C will return you to the 
previous menu step; pressing STOP will return you 
to the root menu.
¡
ese  settings  also  apply  to Text2Fax  trans-
mission reports.
Fax Reception
If you have not changed the factory settings, received fax-
es will be printed out automatically. If there is no paper 
in the paper input tray or if you have not inserted a print 
cartridge, the machine will save all incoming faxes in its 
memory. e fax memory can store up to approximately 
120 pages.
e green lamp » on the operation panel will flash 
whenever there is a fax present in the fax memory. After 
you  have  loaded  paper  into  the  machine  or  inserted  a 
new print cartridge, press START to print out the stored 
faxes.
Sorted Print-Outs
If your machine receives fax transmissions with multiple 
pages,  it  will  sort  the  pages  as  it  prints  them  out.  e 
pages  that  were  received  last  will  be  dispensed  first. You 
have the option of turning this function off:
1 Press MENU/OK, 28 and OK.
2 Select sorted print  with [ or ],  then 
press OK.  Select without  with [ or ]. 
Select with to turn on the function.
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